I CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the I￿riOd From 01￿1-2023 Period stsrt date To 31-12-2023 Period end date Charity name: Woodchurch Paemorial Hall Trust Charity registration mmiber.1194883 Objectives and Activities Summary of the purposes of P•a 1.17 ,' the charity as set out in ils goveming document Summary of the main activities in relation to those purposes for the wbli¢ benefit. in particular. the activities. projects or serv1￿ ￿entified in the Prnvision and Maintenance Woodchurch ljemorial Hall complex for the use of the Inhabitants of Woodchurch Para 1.17 *1 Hall available for use by any club or SOC￿ present in the village as ￿11 as private hlre by village inhabitants Pwa 1.18 Trustees ensure all guidance issued by the Charity Commission is completety folh)vRd and adhered to. whether the trustees have had regard to the guidan issued by the Charity Commission on public Additional infomMtion (optional) WA No grants given Pwa128 p￿¢Y on grant mala NIA No Soclal investment pmgrams P¥ai Policy on social investrnent induding program related investment The hall is enlirety by its volunteer operating committee, including most general maintenance We have two paid part time Cleaners and a paid part time Caretaker P•a1 Contribution made by volunteers , Other CIO founded in June 2021 taking over activities of existing memorial hall charity reg no 302892 Achievements and Perforniance ' The hall offets its facilities to the village including a vibrant Th&kn club. Film Club.Badminton club. Woman's Institute. Art Society and various other clubs and activities. It also provides a valuable asset for prtvats village activities including birthday parties and weddings and a multitude of other village aclivilies forthe villap and oudying are Summary of the man a¢hievernents of the chanty. identifying the difference the charitys work has made to the Clrcumstsn￿S of its beneficiaries and any wider benefits to socw as a whole. Paa1J) Additional information loptional) You may th¢xise to indude fijrther statements where relevant about: Bookings are steadity improving now ive are moving away from the PaDdemie er* The committee remain oplimistie that the I￿ll compkx is coveritig its tqjsts whidj Ivas our main objeetiye post Covi Achievements against objectives set P¥a 1.41 performan￿ of furKlraising activities against objectives Pa3 1.41 activety pursuing new ideas to improve No Invest￿ currenlty apart from some funds on deposlt at bank Investment perfoffl￿ against objectives Financial Review Review of the c*aritYs 7 Pwa 121 financial positt￿ at the eTh of the perirJd Statement explaining the policy for holding reserves stating why they are held Amount of reserves held financial position Paa122 Reserves ￿ld mainty for any issues Pwa122 £111)00 apwox NIA Reasons for holding zero P*a122 , Details of fiJr¥A m*tiaiiy in Para 124 defiat NIA Explanation of any uncertainties about the , ¢harity continuing as a going concem P¥a 123 We still ￿ed to improve lettings although the trustees are happy wlth progress that is being made post Pandemic Additional infornmtion (optional) You may ch¢)ose trj indude further st*ements where relevant atK)uL' Leilings to Clubs knieties and private functions. The char[￿S principal Sour￿ of funds {induding . any fund￿SIng) Para 1.47 Investment policy and , objectives induding any social investrnent poliGy adopted P¥a1A6 NwftbeT of letbngs Ttstricting our ability ,, to modemise hall facilities as much as woukl Itke A descrrption of the Exincipal P*a 1.48 risks facing the charity Structure. Governance and Management Description of tharity's Type of goveming dO(X￿￿t Para 125 Para 125 consttiuted? e.g un:.Iicorporated Trustee selectton methods 125 including details of any constitutional provtsions e.g. election to post or name of any person or t)CKly enttued to apwint one or more Invited Trustees arn Selected by whole Addilional information (optional) You may choose to indude further statements where ￿levant at)out All new Irustees I￿ve copies of CIO ' conststsrtim. plus mentorship by i existing trustees. adopted for the irKluth .' and trainirvJ of trustees P•a 1.51 ' Four Tnlstees and a operatlng committee of nom￿lty minimum 10 people who meet monthty for a fulty . The charivs organisational structure and any wider ' network with which tt , charity woths P*a 1.s1 ,NIA Relationship vlilh any related parties Pafa 1.51 Reference and Administrative detsils Charity name Other name the charity uses None Registered charity number 1194883 Woodchurch Memorfal Hall Trust ChartWs wincipal address Woo(khurch Ilenio￿t Hall The Green TN26 3PF Names of the charity trustees vtho manage the charity Name of lor body) Olkn (rfany) rrf any) Wade Nash Iiir22-31112r22 lie Fenton 111122-3U12122 Nicola Davey Inll2-1615122 Ni¢holas Jones Iiir22-31n2r22 Sylvia Rvbie 1615122-31112r22 Peter Wood 1615r22-31nl122 Coli Woolger 10 11 12 13 14 15 16 17 18 19 20 Corporate Irustees- names of the direct￿8 at the date the rewrt vas apwoved Dlr8etor namo NIA Funds held as custodian trustees on behalf of others Description of the assets held in this capaiity NJA Name and objects of the harty on whose behalf the assets are held and hcm this falls within the custodian chanty's ows NIA Details of arrangen￿ts fw NIA safe Custody and segregation of such assets from the charitls own assets Additional inforTrth (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior staff membws (Opiional Exemptions from disclosure Reason for rK)rpdisdosure of key personnel detsils Other optional inforniation CIO only active frorn 16105122 which is date fuThls etc were authorised to be transferred from old memorsal hall charity Reg No 302892 Name of trustees holding tiue to woKerty belonging lo the charity Non¢ Declarations above. The trustres d￿lare that they have approved the trustees, report SIgna￿re(s) Full name(s) I Position (eg Secretary. Chair. et¢} WOODCHURCH MEMOFUAL HALL TRUST The past year has seen a c(xttinuing InCr￿e in the level of Ix)okings f￿ the MgrKyial Hall and Annexe . Viltage ￿￿letIeS have retumgj to ￿ular use of the halls aThJ thwe have a￿0 been rrwy pri￿lte bookings . t*Jring the course of the last year the COM￿￿ttee has rematned stable with no chary .New mwnbers are alw￿ beÈng sought to Str4)gtt￿ both the number and skill set available. The commttt* has Carri￿ OLrt S¢Jne furthw gwal urxlating of hall facilities during the year including:. New extwicy lighting. new hot water tank in the kttchen. r￿deCOratiOn of the linking passage between halls and completion of the disabled ramp to the kÈt¢hen dtxy. In addition to above there has been a lot of tidying of the hall grounds and internal areas including cutting down the rotting artd dangwous chry tree in the front garden and replacing it with a new large saFJing. LTravid Harmer has done a great job a8 cwr caretaker arKI this is much aPp￿lated by all the Commtttee. David is the main contact any practical queries conceming the hall use, issuing of keys etc and first contact f(* any k￿b]en￿ o)wniNJ the ha￿S is not Involv￿ with the booking pr¢￿esS vthich remains wtth Mary. As is wuir&J by law all PAT testing of 240 volt oiuiprrwrt has carTied out as usual . complete and all financia] reporting is rK>W on the basis of the hall operating as a CIO The issue of the trants of the actual hall prowty ts still ongoirNJ and is b￿ng c(Jydinated by Wade Nash alongside the various other CIO that are now fonr£d . ts example the Village Green CIO. The committee has staged a number of successful everts in the year includirNJ qui4 film nights Funds and ReS￿S remain rathw stabte as IwJ as exp￿j[lUre r￿InS low. However we do need to raise some furKling fcy kYop)s&l18Jye fubjre sperKJing on Jfjtchen refurbishment and other lanJe proj￿ to ensure kng term viabilty of this impxjtant village asset. To this end we are looking into Vario￿ gwernment and ￿lonal grarf( funds and hope to mve forward with some soltd applications thts Coming year-this is wtainly an area where we would As aEways we sh￿Id like to thank our wonderful deaners the wcfk they (lo to keep the halls and kitchens ]Ch￿ing their best. We also thank the WLxJJchurch in Bloom rnem￿ for w(*k on the grounds which ￿e[ve such postbve cc￿r￿e￿ from ow Hirer5. Special thanks a￿n this year to Tcffry Wame for all his work cm the IFghttrwJ and genw mantenance plus the refurbishrTErrt off the passage between the halls. As usual we Continue to seek nm lyx*1￿JS arKI thanks are also due for Mary¥ excellerrt work on Tr￿intaInIng the t)cx)king S￿￿t￿n and our website. Nick Jones CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of W¢x)dchurch Memorial Hall Trust On accounts for the year ended 31 December 2023 Charity no (if any) 1194883 Set out on pages 1to2 I report to the trustees on my examination of the accounts of the above harity {Ihe Trusf) for the year ended 3111212023. As the charity trustees of the Tnjst, you are responsible for the preparation Responsibilities and of the accounts in accordan￿ with the requirements of the Charities Act basis of report 2011 Dhe A¢r). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Chartty Commission under sedion 145{5)(b) of the Act. I have completed my examination. I confim Ihat no material rnatters have come to my attention in connection wf(h the examination which gives me cause to believe that in, any material respect: Independent examinerfs statement accounting records were not kept in accordance wtth section 130 of the Act or the accounts do not accord wilh the accounting records I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 2510312024 Signed: Name: Sara Mills FCCA Relevant professional qualification(s) or body (if any): Chartered Certified Accountant Address: 7 Millfield, High Halden, Ashford, Kent TN26 3LX IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of Goncem {see CC32, Independent examination of chartty accounts: diredions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose October 2018 IER CHARITY COMMISSION FOR ENGiAND AND WALES Woodchurch Memorial Hall T￿￿t 11Y883 Receipts and payments accounts CC16a Forthe period 01101r2023 31112r2023 Unrestricted funds Restricted Endowment fvnds fund5 to the nearest to the nearest to the noarest Total funds Last year tothe nearest £ nearest A1 Recei Letting Fees Fundrai51ng Activities Electri¢ty Table Cloth Hire Book sales Grants Donations Compensation- Natwesl Deposits Bank Interest ub total( 12,671 3.130 12.671 915 2.537 146 146 455 3.300 135 135 24 ross income for ARJ 21,919 21,919 18,690 A2 Asset and invostrnent sales. (see tablel- Sub totsl A3Pa ents Deposits Retumed Electrici Premises Repairs and Renewals Equipment Repairs Renewals Cleanin Insurance Inspections Posta e and Stationa Water Rates Subscri tions and Licences Secretarial cos15 Sund Expenses 2.671 2.830 2.671 2.830 1.254 2,571 8.037 8.037 8,082 5,600 1,874 138 130 740 S.600 1.874 138 130 740 5,050 1,643 183 744 462 1,563 955 1,875 2.085 1.87S 2,085 Sub total 26,434 26,434 22.507 A4 Asset and investment urGhases, see table Sub totsl Net of receipts/(payments) A5 Transfgrs betweèn funds A6 Cash funds last year end Cash funds this year end Unrestricted funds to nearest £ 21,332 11.311 40 Restricted funds to ngarnst £ Endowment fvnds to nearest £ Categories Detail B1 Cash fun(ts Natwest Cutrent Account Natwest Business Reserve Cash Total cash fvnds 32.683 (agree balances with receipts and payrnÈnts account(sl) OK OK Unre5trictsd RÈstricted funds funds to nearest £ to nearest £ OK Endowment funds to nearest £ Dotsils Fund to which asset belon Cost laptional) Current value loptionall Details B3 Investment assets Fund to which asset belon Cost loptional} Current valuè (optional) Detsils B4 Assets retained for the Charity's own use Fund to Amountdue which liability {optionall relatss When due loptionall Detsils B5 Liabilities Signed by one or tsvo trustees on beha￿ of all the trustees Date of roval Signature Print Name Ni¢k Jone5 - Hon TrÈasurer 2931k Page 2 Woodchurch Memorial Hall TTUSt- Chanty No 1194883 Profrt And Loss Account For the year ended 31 December 2023 2023 2022 Income Deposits Depostts Returned Donatons Electricity Fundraising- Film S Fundrdising- Genera] Grants for Covid-19 Interest Letting Fees Suspense 3.3W. (2.671.CKI) 1,370.00 11.254.00) 455.00 1.622.05 2.537.45 2.319.C6 810.93 2.667.(XJ 24.29 11.637.00 914.60 135.10 12.671.¢XJ 146.48 19.249.02 19.249.02 17.435.94 17.435.94 Gross profil Expensès c￿aning ElectriGrty Inspections Insurance Postage and Sktionery Repairs and maintenan Secretsrial Subscriptions and ￿¢ZA Sundry eynses Water rates {5.6TrJ.IK)I I2,830.￿) 1138.501 11.8n.891 I130.￿2) 18.036.741 11.875.451 1453.6n P.085.181 (140.11) 15,050.00) {2.570.81) (183.22} (1.643.291 18,081.781 11,562.79) (462.051 {955.451 1743.761 123.764.C61 {21,253 15} Net loss {4.515.1]41 3,817.211 P3ge1of1 Woodchurch Memrial Hall Trust- Charty No 1194883 Balance Sheet As at 31 December 2023 2023 2022 Bank Business ReS￿e alc Current ajc (New) Petty cash 11.311 21.332 11,176 25.982 40 37.198 32,683 37,198 Net assets 37.198 Capital account Brought forward Nel loss 37.198 (4.515) 41,015 13.81n 32.683 37,198 Total knnds 32.683 37.198 Page1of1