ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1194869
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Page 4 | Independent Examiner's Report |
| Pages 5 to 7 | Trustees' Report |
| Page 8 | Statement of Receipts and Payments |
| Page 9 | Statement of Assets and Liabilities |
| Pages 10 to 12 | Notes to the Accounts |
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1194869 DATE OF REGISTRATION 21st June 2021 START OF FINANCIAL YEAR 1st April 2022 END OF FINANCIAL YEAR 31st March 2023 TRUSTEES AT 31ST MARCH 2023 James Rose Ian Fulton Marina Tarrant Stuart Gibbs Joanne Gibbs
The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.
GOVERNING INSTRUMENT
CIO - Foundation Registered 21st June 2021, As Amended on 22nd October 2022 and on the 27th October 2022.
OBJECTS
The object of the CIO is: The relief of financial hardship amongst people in Billericay and the surrounding areas in such ways as the Trustees from time to time may think fit, in particular but not exclusively by: a) Providing emergency food, essential toiletries, and other household items to individuals and families in need and/or for distribution by other Charities or other organisations working to prevent or relieve poverty. b) Such other means including (but not limited to) the provision of support or signposting to relevant information and other advisory services.
CORRESPONDENCE ADDRESS
22 Western Road Silver End Witham Essex CM8 3SF
PRIMARY BANKERS CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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BILLERICAY FOODBANK (Charttable IDcorpJrated Organisati(l INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS RerK)fl to the trustrt member8 of Billwlcty Foo()k a(rounts for the year eThJed 31st reh 2023 set out on pages 8 10 12. RgsPwGt1 ro¥ppn¥lbllM•s rftrust•es •nd •xarnln The ¢harity's trustees are resp1te for the preroral)n ol tl &counts. The th8rity's trustees cons1T Ihat an audit is not required fcy this year under Sect 144 of the chare5 Act 2011 Ithg CharIt Act) and that an ind8F¢ndgnt examinatbn Ss needed. It 15 my re5ponsibilityto= examinè th8 accounts under sect1 145 01 the Charrbe6 Ac£ lollow the procedures laNJ do4 In thg general Direcllons g1¥ ty tho CharAI Comm188kJn (under section 14515llbl of the Charities A¢t, and alg wthether particuL¥ manors havg c lo my attenbc 8881$ of Indepond•nt •xamln•e• ittht•m•nt My exafflinallon wa$ carried out In ateordan¢g 41h general DIred15 given by the Charity Comm4ssion. An ex8minalion Includes a revlew of the actountlNJ records kept by Ihe ch•rlty and a cgmpart8on of the accounts pre$8nt8d with those r8cords. 11 also incl¢JYes eowd8ralion of unusual it•m• or disdosyrns kn th& nIs. and Seen9 explanations from th• trustèss concerniThJ any such matter5. Th? prcKedures undartakèn th) not provlde all the evOnCe thai would b8 required in an audit. and con$equontly no opInft is gN8n as to Unts pre8anl a 'truo and fall, vlow and th• rep)rt Is Ilrnltad tts th¢49 mattw8 set out in statemenl bek)w. Indgp•nd•nt •xarnlMrf• •t•t•m•nt In ¢¢)nnec¢ion wrfh my examinathjn. rKs mattef hos c4)me lo my èttOnt.' 1. which glvas mè rgasonable cause to belov• that in any malerial resm. th• raquirèrn8nls.' lo keep 0ntIng iecords in accordance with se£lion 130 01 Chariti85 ACL 8fKI lo prepare accounts ad wlth the accouniiNd r8ctrds aTrJ (¥Jmpfy ¥Ath the arxotmllng requlremonts ol th8 Chariti•s Act have nol teen t. or to whlch. In my Opinion. attèntion 8Uld be dro4 in ¢yder to onBiI8 a proper underst8nL1Ing of the xc4unt8 to bè reached. K. Collaku MAAT Castle Viow Accounting Ltd New 8arn Mudberry Lan8 Bosharn Chichester Wost Su558X P018 8TS th July 2023
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
Summary of the Main Activities
Foodstuffs and other essential items are collected on a weekly basis from donations by members of the public either at local centres or collection points in local supermarkets and brought to the central Foodbank premises. The items are sorted and checked as suitable for distribution by teams of volunteers and then packed into appropriate size bags for families or individuals and distributed to households in the local area.
Financial donations are accepted, acknowledged, banked, and used to meet essential overheads and to purchase additional foodstuffs, including fresh food.
All Trustees have signed the Trustee Declaration as required for registration as a charity with the Charity Commission.
Achievements and Performance
Billericay Foodbank has been helping individuals and families in Billericay since 2018. From a modest beginning in a room at St John’s Church, Outwood Common, the Foodbank now leases premises in Billericay High Street and has achieved charitable status. The charity’s Finance Committee, comprising our volunteer Bookkeeper and Treasurer, (who became a Trustee in June 2022) along with another Trustee hold regular meetings and together with the full Board of Trustees have ensured that the weekly tasks run smoothly, and time is allocated for coherent, longer-term planning. Funds have been identified to continue the support for completion of essential administrative duties, ensuring the efficient completion of tasks to maintain the Foodbank’s core-business, i.e. the collection of donations, the delivery of food to households and the recruitment and training of volunteers.
During the course of the year a successful grant application has enabled us to fund support for the tasks of maintaining an impressively creative social media profile and the development of positive external relationships. Both of these are necessary to ensure the continuity of donations of food and finances. Volunteers have regularly attended fund and awareness raising activities around the town, and we have offered speakers to talk to local community groups and churches.
We are incredibly grateful to all those who have supported the Foodbank with financial donations during the year and being able to claim Gift Aid has brought additional funds to the charity. A specific fundraising effort resulted in the purchase of a second-hand vehicle, which has helped enormously with the collection of donations and carrying equipment to events.
Worsening economic conditions, leading to rising prices for food and domestic fuel has meant a significant increase in the number of people seeking help from the Foodbank each week. We are now supporting over 120 households or approximately 325 individuals, including 125 children in the community. This number is challenging for the weekly administration of the Foodbank, so we are currently reviewing our logistical arrangements and the longer-term viability of current organisational and operational structures.
We receive donations from members of the public, with contributions from community groups, local churches, town supermarkets and businesses. This magnificent support, highlighting a real community investment in the work of the Foodbank, has meant that although numbers needing support have grown, the capacity to help remains constant. However, we are continually reviewing how this help is managed and how donations can best be used to sustain our commitment to those seeking our assistance.
During the year, the Foodbank has been privileged to have the loyal involvement of around seventy five volunteers who come together in teams to ensure that the essential work required to achieve the core-business is successfully completed. The dedication of the volunteers is impressive; these people are the lifeblood of the Foodbank, and their contribution is much valued and appreciated by the Trustees.
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BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
Financial Review
The Foodbank has further improved its financial resilience and sustainability in the last 12 months. Recognising that the cost of living crisis would adversely impact the community, we have ensured that we have been in a position to both afford the increased costs of meeting the needs of that community but also that the Foodbank is financially sustainable. The Foodbank is currently able to continue to meet its objectives even if income should reduce or if an unexpected expenditure should arise in the next 12 months. It has also allowed the Trustees to start to plan for the future role and operation of the organisation.
The financial position has been achieved by optimising grant funding where possible, but also through the ongoing generosity of donors, both private and corporate, which has seen overall income increase year on year despite the worsening economic conditions.
Amongst those supporting the Foodbank through grants in the last financial year were:
-
Essex Community Foundation
-
National Lottery
-
Julia & Hans Rausing Trust
-
Douglas Allen Community Fund
-
Essex Association of Local Councils
-
Basildon, Billericay & Wickford CVS
However, there are also many other private donors without whose generosity the organisation would be unable to provide the service it does.
The raising of interest rates has given the Foodbank the opportunity to generate some additional interest income from the cash balances that are not required for daily use via fixed term deposits of no more than 12 months with FSCS guaranteed banks.
Summary
Billericay Foodbank has been established with a clear set of underlying principles and values which inform every aspect of the charity’s work. These values aim to ensure that the services provided are easily accessible and non-bureaucratic, i.e. do not require copious forms to be completed or documentation from a referring body to be shown and are consistently delivered in a non-judgemental and friendly way.
Building and maintaining relationships with those who use the Foodbank and across the whole community are key features of how we understand our core business. We understand the often complex, multiple problems facing the families and individuals and look to develop ways to signpost them to other relevant services and agencies.
This has been a year of consolidation and growth for the Foodbank, and the Trustees are immensely grateful for all the support provided by our volunteers and those who have given so generously with donations of food, essential household items and money.
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8ILLERICAY FOODBANK TRUSTEES, REPORT ICot)tinu•dl FOR THE YEAR EPIOED 31ST MARCH 2023 TnJsi•••' M••pmthlib Tre C.hanbe5 Aci 21)I' iewrfes the Wv8ree5 10 ryepw? Yalent$ l(M oxh ¥ear iiii f Stale cl aflhirs the LM) atxt the CIO ILY Ih81 p8ri(J In weparw 1•N414 ¥atnlIS the tyuxee3 we reQuire ¢0 iutwenis al esmie5 thai are ieasLWtIE atKI Prepaie fynancjal siaitrmtsmis (bl Ihe 9cKg ccrwn baw IOV•trAJTh Ihai Ihe CK) 1 e¥¢. The Iryee5 we re¥uwt4e keewg acc(xHry WeCLwds. ¥thth dv&05e ¥th rewcrf5Jtye ocwacy al any lime Ihp. finan)81 L¥XDCn d the CIO They arv ¥so fe5Pl fry ufeworthry tho assels cl Ihe CIO 1 hwKvJ lry IAI r¢asoiatye l(¥ of Pnrt•J Nwr*. l&rJ Li
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2023
| Notes RECEIPTS : Grants, Donations & Legacies 2a Activities for Generating Funds 2b TOTAL RECEIPTS PAYMENTS : Costs of Charitable Activities 3a TOTAL PAYMENTS NET INCOMING/(OUTGOING) RESOURCES Balances Brought Forward Transfer Between Funds BALANCES CARRIED FORWARD |
Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022/23 2021/22 £ £ £ £ £ 94,460 23,370 37,997 155,827 84,443 13,615 - - 13,615 - 108,075 23,370 37,997 169,442 84,443 62,458 29,977 27,717 120,152 55,387 62,458 29,977 27,717 120,152 55,387 45,617 (6,607) 10,280 49,290 29,056 57,630 - - 57,630 28,574 (7,327) 7,327 - - - 95,920 720 10,280 106,920 57,630 |
|---|---|
The Charity's operations are classed as continuing operations.
The notes on pages 10 to 12 form part of these financial statements.
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81LLERICAY FOOD8ANK STATEMENT OF ASSETS AND LIABILITIES ASAT 31ST MARCH 2023 unl111 ry Tgl 31-Il•r.23 Tot J1-4l•r-22 Ilot• ASSÉTS ¢4sh Fwd•. LA%h At aiKI In Hd 10.2KI It.920 576 96.640 10.210 106.920 57.830 Chnty Fwd•. GLYieiai Fuiic15 De5i¢waied fytKIS 95.93) TX) 9S920 720 10.280 57.6JO io. •0.640 10.2 .920 57,6 A•Mts R•l•in•¢ fty th• Ch•vfjly'• Owh U 20.4( 3).4Tr) ntted R•wictfAI TDt•l Jl.Mw-12 31-IA4r-2J UA8IUTIES ACC11Y F• 29) TIIIJSTE£$ AESPOIISIWLITIES IN RELATI(4 TO FIPIANCIAL STATEMÉIITS Chanly Law rffjuires the Tnsle85 to ryepare Iin¥wi stalthT•)ts lty fwnc491 year ccrnr4y wlh Ibe rewlalths sel In the Chanbe5 Aci 2011. fv TrueEs t¥e 11&ied 10 lak¢ Ihal awy lo ynAI Ehwiies d h•v• • A•¢•pts •ntt Pa¢5 Acc&1 •rxl slalw1 d A%sths L•athI are sei 6 Ik ...T.K if L.S........................................ •JtyIM lTlee$C........ Synd Ihw beh by Trthe ... r¥J FL1-.
BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
1. BASIS OF ACCOUNTING
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners and the documents meet the appropriate legal requirements.
2. RECEIPTS
| a) Grants, Donations & Legacies Gift Aid Tax Gifts & Donations 5 Grants Received 4 b) Activities for Generating Funds Rental Income 3. PAYMENTS a) Costs of Charitable Activities Administrative Costs 4 Bank Charges Equipment Costs 4 Food Costs 4 & 5 Fundraising & Events Insurance Costs Motor Vehicle Cost 5 Motor Vehicle Expenses 5 Rent & Rates 4 Services Sundry Expenses Telephone Costs Utility Costs Winter Hardship Payments 4 |
Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022/23 2021/22 £ £ £ £ £ 1,258 - - 1,258 - 92,452 23,370 - 115,822 54,350 750 - 37,997 38,747 30,093 94,460 23,370 37,997 155,827 84,443 13,615 - - 13,615 - 13,615 - - 13,615 - Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022/23 2021/22 £ £ £ £ £ 12,285 - 7,500 19,785 11,261 29 - - 29 66 2,654 - 1,450 4,104 1,885 10,527 7,132 16,187 33,846 18,329 4,546 - - 4,546 - 543 - - 543 355 - 20,400 - 20,400 - 500 2,445 - 2,945 1,741 18,835 - 880 19,715 14,276 3,221 - - 3,221 1,542 2,952 - - 2,952 3,225 499 - - 499 398 5,597 - - 5,597 2,309 270 - 1,700 1,970 - 62,458 29,977 27,717 120,152 55,387 |
|---|---|
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BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
4. RESTRICTED FUNDS
CURRENT FINANCIAL PERIOD
| Basildon, Billericay & Wickford CVS Fund Douglas Allen Fund Essex Association of Local Councils Fund Essex Community Fund Julia & Hans Rausing Trust National Lottery Fresh Food Fund |
Balance Balance 01-Apr-22 Income Expenditure Transfers 31-Mar-23 £ £ £ £ £ - 2,000 2,000 - - - 5,000 5,000 - - - 9,397 9,097 - 300 - 7,500 7,500 - - - 5,000 4,120 - 880 - 9,100 - - 9,100 - 37,997 27,717 - 10,280 |
|---|---|
PREVIOUS FINANCIAL PERIOD
| Essex Community Fund National Lottery Fresh Food Fund |
Balance Balance 01-Apr-21 Income Expenditure Transfers 31-Mar-22 £ £ £ £ £ - 8,000 8,000 - - - 4,000 4,000 - - - 12,000 12,000 - - |
|---|---|
Restricted funds are wholly represented by the charity's cash reserves and are to be expended as specified above.
5. DESIGNATED FUNDS
CURRENT FINANCIAL PERIOD
| Ram Fresh Food Fund Tins Fund Van Fund Van Running Cost Fund |
Balance Balance 01-Apr-22 Income Expenditure Transfers 31-Mar-23 £ £ £ £ £ - 7,000 7,080 80 - - 50 52 2 - - 13,155 20,400 7,245 - - 3,165 2,445 - 720 - 23,370 29,977 7,327 720 |
|---|---|
Designated funds are wholly represented by the charity's cash reserves and are to be expended as specified above.
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BILLERICAY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
6. STAFF COSTS AND NUMBERS
The Charity employed no members of staff during this or the previous financial period.
7. TRUSTEES AND OTHER RELATED PARTIES
During the financial year Trustee Marina Tarrant received £12,285 for providing administrative and financial services to Billericay Foodbank in furthering the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
During the financial year Trustee Stuart Gibbs received £7,500 for providing promotional and operational support services, including fundraising and developing external relationships for Billericay Foodbank in furthering the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
8. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
9. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
10. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake
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