To
Trustees' Annual Report for the period
Period start date Period end date 01 11 2022 31 10 2023
From
Section A Reference and administration details
Charity name
Frimley Phoenix Cricket Club
Other names charity is known by Registered charity number (if any) 1194859 Charity's principal address 20 Tenby Road
FPCC
1194859 |
1194859 |
|---|---|
20 Tenby Road |
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| Frimley | |
| Surrey | |
| Postcode | GU16 9UT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Fryer | Chairman | |||
| Richard Turnbull | Treasurer | |||
| GaryDunford | Secretary | |||
| BarryHills | Cricket Director | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Lynne Dunford | |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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March 2012
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution) Constitution adopted 1[st] January 2021
How the charity is constituted
- (eg. trust, association, company) Charitable Incorporated Organisation
Trustee selection methods
(eg. appointed by, elected by) Elected at annual general meetings as set out in the constitution
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The charity’s constitution (adopted in January 2021) provides the principle guidance as to how the charity is structured and operates.
The Trustees believe the major risks the charity face to be:
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Volunteers: the charity relies on the time, energy and expertise of volunteers and without this would not be able to operate – the Trustees look to ensure 1) a number of volunteers share responsibilities, 2) volunteers understand what is expected of them before they and 3) the contribution of each volunteer is appreciated.
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Safeguarding: given the charity works with a wide range of individuals, including young people and visually impaired, it takes safeguarding very seriously. Led by the charity’s safeguarding team, safeguarding is the cornerstone of everything we do at the club, ensuring all our volunteers and officers have up-to-date DBS checks and, where necessary, have completed the ECB Safeguarding Young Cricketers course and giving our young people a voice so that they feel valued, listened to and included in decisions that impact them.
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Financial control: the charity aims to maximise the use of electronic transfers to give visibility as to where funds are coming from / going to. The charity has a published financial control document which provides guidance including where cash is being handled.
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March 2012
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Section C Objectives and activities
The objects of the Club are:
(1) To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
Summary of the objects of the charity set out in its governing document
(2) To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
(3) To ensure a duty of care to all members of the club by adopting and implementing the ECB Inclusion and Diversity Policy and the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.
(4) To encourage all members to participate fully in the activities of the club
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The main activities are as follows:
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Provision of youth coaching and competition sport
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• Providing access to cricket for visually impaired individuals; and
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• Providing adult coaching and competition for men and women of all abilities.
In providing facilities for the sport of cricket these activities benefit participants by promoting community participation in healthy recreation. Covid-19 has disproportionately impacted women and people with a disability, the charity has a strong foundation for providing sport for these groups.
We welcome all regardless of personal background, faith, gender, personal circumstances or ability.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
We are grateful for the many hours volunteers, including member volunteers, have provided to the charity.
Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
The Trustees also recognise the importance of links with and support from the ECB, Surrey Cricket and the I’anson league in delivering against our objectives.
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March 2012
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Following on from its initial success following its establishment in 2020 the charity has continued to enjoy another very successful year in 2023.
There have been many notable achievements during this year across youth, visually impaired, women’s and men’s activities but the highlights would be:
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Appointed as the Blind Cricket Hub for Surrey in January 2021 and set up satellite hubs at Oxted and Roehampton & Fulham for the county in 2022.
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Ran two womens softball cricket teams, one entered into a league and the other playing friendly games with a focus on participation
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U9 and U11 youth teams providing access to cricket for 26 young people
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Girls U16 team providing access to cricket for 10 girls
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started to integrate girls into the womens softball cricket set up with 6 taking part in league and friendly games
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Once again were one of the few clubs in the area offering both All Stars and Dynamos courses, providing access to cricket for 28 young people
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Had 20 attendees across three days at our annual Summer Camp
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Womens softball cricket team reached the league finals day
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Mens 1[st] XI promoted as champions from Division 6 of the I’anson league
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Increased Phoenix TV subscribers by 79 over the year. We increased our footprint on YouTube with additional Phoenix content, which is important in getting our affordable and inclusive message out to the community to encourage participation.
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March 2012
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Section E Financial review
Brief statement of the charity’s policy on reserves
Cash in the back as at 31/10/23 was £10,828 of which:
- £4,163 is ring-fenced as Restricted Funds being the monies raised to support specific projects and activities
• £6,665 is unrestricted funds Given the charity has minimal overheads the Trustees would aim to maintain a reserve of £500-£1,000. The Trustees would also aim to maintain a further £500 to provide funding for its hardship policy should participants require its support.
Details of any funds materially in deficit
The main financial risk to the charity is a drop in membership / paying participants. A reduction would impact the charity’s ability to provide sporting opportunities to the extent it is currently able. No funds were in deficit at any point in the financial year.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The charity has three principle sources of funds:
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the charity’s principal 1) Annual subscriptions and fees from the members sources of funds (including 2) Sponsorship any fundraising); 3) Donations, grants and fundraising events
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• how expenditure has supported the key objectives Annual subscriptions, fees and sponsorship are typically used to fund of the charity; day to day charitable activities and maintaining these at an
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• investment policy and affordable level for the local community. objectives including any ethical investment policy Grant funding and further donations has allowed the charity to
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adopted. continue to invest in its infrastructure, for example purchasing portable sight screens to enhance the cricketing experience for participants.
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March 2012
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Section F Other optional information
Plans for the 2023/24 financial year:
The Trustees have no plans to change the charity’s objectives in the upcoming financial year and will continue to provide the opportunity for sport for the local community.
The charity intends to make use of existing and new grant funding to continue to invest in its training infrastructure to ensure it continues to be in a position to provide the broadest opportunity for those who wish to participate in sport in the local community.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) R Fryer G Dunford Full name(s) Robert Fryer Gary Dunford Position (eg Secretary, Chair, etc) Chairman Secretary Date 15/07/24
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March 2012
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| Frimley Phoenix Cricket Club | Frimley Phoenix Cricket Club | Frimley Phoenix Cricket Club | Frimley Phoenix Cricket Club | Frimley Phoenix Cricket Club | 1194859 | 1194859 | 1194859 | CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01/11/2022 | To | 31/10/2023 | ||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| Donations and legacies | 458 | 1,500 | 0 | 1,958 | 4,009 | ||||
| Charitable activities | 9,722 | 0 | 9,722 | 12,600 | |||||
| Fundraisingactivities | 1,881 | 0 | 1,881 | 2,595 | |||||
| Investments | 135 | 0 | 135 | 6 | |||||
| Other Income | 0 | 0 | 0 | 345 | |||||
| Sub total(Gross income for AR) |
12,196 |
1,500 | 0 | 13,696 | 19,555 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| Sub total | 0 |
0 | |||||||
| Total receipts A3 Payments |
|||||||||
| 19,555 | |||||||||
Fundraisingactivities |
598 | 1,679 | |||||||
| Charitable activities | 9,037 | 17,600 | |||||||
| Separate material expense item | 0 | 0 | |||||||
| Other | 571 | 292 | |||||||
| Sub total | 10,206 | 19,571 | |||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
Assetpurchases |
0 | 790 | 831 | ||||||
| Sub total | 0 | 790 | 831 | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 20,402 | |||||||||
| 1,990 | 2,223 | (847) | |||||||
| 0 | 0 | 0 | |||||||
| 4,675 | 8,605 | 9,452 | |||||||
| 6,665 | 10,828 | 8,605 |
02/08/2024
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Details Cash Total cash funds Details Details Details Details 2G Pitch #1 2G Pitch #2 Bowling Machine Scoreboard Frogbox System Tablets Sight screens Pitch Hire Other Creditors Signature R P Turnbull |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,665 4,163 6,665 4,163 Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Restricted 3,535 Restricted 3,445 Unrestricted 200 Unrestricted 350 Unrestricted 1,300 Unrestricted 323 Restricted 790 Fund to which liability relates Amount due (optional) Unrestricted - Unrestricted 475 Print Name Richard Turnbull |
Endowment funds to nearest £ |
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| - | |||
| - | |||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| R P Turnbull | Richard Turnbull | 24/05/2024 | |
02/08/2024
CCXX R2 accounts (SS)
2