2022-10-31-accounts - Frimley Phoenix Cricket Club

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Trustees' Annual Report for the period

Period start date Period end date 21 06 2021 31 10 2021

From

Section A Reference and administration details

Charity name

Frimley Phoenix Cricket Club

Other names charity is known by Registered charity number (if any)

1194859

FPCC

Charity's principal address

1194859	1194859

20 Tenby Road
Frimley
Surrey
Postcode	GU16 9UT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Robert Fryer	Chairman
	Richard Turnbull	Treasurer
	GaryDunford	Secretary
	Lynne Dunford	SafeguardingOfficer
	BarryHills	Cricket Director

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution) Constitution adopted 1[st] January 2021

How the charity is constituted

(eg. trust, association, company) Charitable Incorporated Organisation

Trustee selection methods

(eg. appointed by, elected by) Elected at annual general meetings as set out in the constitution

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The charity’s constitution (adopted in January 2021) provides the principle guidance as to how the charity is structured and operates.

The Trustees believe the major risks the charity face to be:

Volunteers: the charity relies on the time, energy and expertise of volunteers and with this would not be able to operate – the Trustees look to ensure 1) a number of volunteers share responsibilities, 2) volunteers understand what is expected of them before they and 3) the contribution of each volunteer is appreciated.
Safeguarding: given the charity works with a wide range of individuals, including young people and visually impaired, it takes safeguarding very seriously. Led by the charity’s safeguarding team, safeguarding is the cornerstone of everything we do at the club, ensuring all our volunteers and officers have up-to-date DBS checks and, where necessary, have completed the ECB Safeguarding Young Cricketers course and giving our young people a voice so that they feel valued, listened to and included in decisions that impact them.
Financial control: the charity aims to maximise the use of electronic transfers to give visibility as to where funds are coming from / going to. The charity has a published financial control document which provides guidance including where cash is being handled.

TAR

March 2012

Section C Objectives and activities

The objects of the Club are:

(1) To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.

Summary of the objects of the charity set out in its governing document

(2) To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.

(3) To ensure a duty of care to all members of the club by adopting and implementing the ECB Inclusion and Diversity Policy and the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.

(4) To encourage all members to participate fully in the activities of the club

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

The main activities are as follows:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Provision of youth coaching and competition sport
• Providing access to cricket for visually impaired individuals; and
• Providing adult coaching and competition for men and women of all abilities.

In providing facilities for the sport of cricket these activities benefit participants by promoting community participation in healthy recreation. Covid-19 has disproportionately impacted women and people with a disability, the charity has a strong foundation for providing sport for these groups.

We welcome all regardless of personal background, faith, gender, personal circumstances or ability.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

We are grateful for the many hours volunteers, including member volunteers, have provided to the charity.

Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.

The Trustees also recognise the importance of links with and support from the ECB, Surrey Cricket and the I’anson league in delivering against our objectives.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Following its establishment in 2020 the charity has seen a very successful two years. There have been many notable achievements during this year across youth, visually impaired, women’s and men’s activities but the highlights would be:

March 2020: club receives Disability Champion Club status
April 2020: 47 members signed up for the clubs first season
• May 2021: first grant funding secured to improve training facilities
• May 2021: launched All Stars programme for visually impaired children in conjunction with Surrey Cricket Foundation – 11 participants from across Surrey and Hampshire. We are leading the expansion of the program with other counties and cricket clubs with Surrey Cricket Foundation and England & Wales Cricket Board
• May 2021: grant funding secured to support women’s cricket
• June 2021: launched women’s softball cricket section • July 2021: Women’s Softball Team entered their first festival at Merstham.
• August 2021: successful summer camp delivered in conjunction with SABI Cricket (approx 20 school aged participants)
• August 2021: successful fundraising day organised by the charity’s Youth Committee – raised c£1k for the charity
• August 2021: hosted and ECB Support Coach training course for 18 people
• February 2022: became Surrey hub for visually impaired cricket
• June 2022: secured ECB Clubmark status • August 2022: successful summer camp delivered
• Club Secretary awarded Inclusive Sport Award at the 2022 Surrey Heath Sports Awards
• Youth coach nominated for the Surrey Grassroot cricket awards

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

Cash in the back as at 31/10/22 was £8,605 of which:

• £3,930 is ring-fenced as Restricted Funds being the monies raised to support specific projects • £4,675 is unrestricted funds Given the charity has minimal overheads the Trustees would aim to maintain a reserve of £500-£1,000. The Trustees would also aim to maintain a further £500 to provide funding for its hardship policy should participants require its support.

The main financial risk to the charity is a drop in membership / participants. A reduction would impact the charity’s ability to provide sporting opportunities to the extent it is currently able.

Details of any funds materially No funds were in deficit at any point in the financial year. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where The charity has three principle sources of funds: relevant about:

the charity’s principal 1) Annual subscriptions and fees from the members sources of funds (including 2) Sponsorship any fundraising); 3) Donations, grants and fundraising events
• how expenditure has supported the key objectives Annual subscriptions, fees and sponsorship are typically used to fund of the charity; day to day charitable activities.
• investment policy and objectives including any Initial donations provided start-up funding for the charity and also ethical investment policy allow investment in training equipment.
adopted.

Grant funding and further donations has allowed the charity to invest in its infrastructure, for example purchasing two 2G roll out pitches that allows us to provide a wider range of training and match options for participants.

TAR

March 2012

Section F Other optional information

Plans for the 2022/23 financial year:

The Trustees have no plans to change the charity’s objectives in the upcoming financial year and will continue to provide the opportunity for sport for the local community.

The charity intends to make use of existing and new grant funding to continue to invest in its training infrastructure to ensure it continues to be in a position to provide the broadest opportunity for those who wish to participate in sport in the local community.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	R Fryer	G Dunford
	Robert Fryer	Gary Dunford
	Chairman	Secretary
	31/07/23
	31/07/23

TAR

March 2012

	Frimley Phoenix Cricket Club	Frimley Phoenix Cricket Club	Frimley Phoenix Cricket Club	1194859	CC16a
	For the period from	21/06/2021	To	31/10/2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Donations and legacies	4,391	11,233	0	15,624
Charitable activities	17,543	0	0	17,543
Other fundraisingactivities	2,440	390	0	2,830
Investments	6	0	0	6
Other Income	687	0	0	687
*Sub total*(Gross income for AR)	25,067	11,623	0	36,690	0

A2 Asset and investment sales, (see table).
*Sub total*	0				0
*Total receipts* A3 Payments
					0

Raisingfunds	1,679
Charitable activities	17,705
Separate material expense item	1,500
Other	442
*Sub total*	21,326				0

A4 Asset and investment purchases, (see table)
Assetpurchases	1,181			4,626
*Sub total*	1,181			4,626	0
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					0

	2,560			5,457	0
	0			0
	2,115			3,148
	4,675			8,605	0

24/08/2023

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Details Cash *Total cash funds* Details	Unrestricted funds to nearest £ 4,675 4,675 Unrestricted funds to nearest £	Restricted funds to nearest £ 3,930 3,930 Restricted funds to nearest £	Endowment funds to nearest £
			-
			-
			Endowment funds to nearest £
	-	-	-
Signature R P Turnbull Other Creditors Details Details 2G Pitches Bowling Machine Scoreboard Frogbox System Tablets Details	Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Restricted 6,980 Restricted 200 Unrestricted 350 Unrestricted 1,300 Unrestricted 323 Fund to which liability relates Amount due (optional) Unrestricted 227 Print Name Richard Turnbull		Current value (optional)
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			When due (optional)
			2022/23

			Date of approval
R P Turnbull	Richard Turnbull		31/07/2023

24/08/2023

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES ! Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl ' members of Frimley phoen Cricket Club On accounts for the year 31" Ociober 2022 ended Charity no ' 1194859 Ilf any) Set out on pages I report to the trustees on my exaMinon of the aco)unts of the atrA)ve chanty (llhe Trusf) for the year ended Responsibilities and As the tharity trustees of Ihe Trust, you are resp)nsble for the preparation basis of report of the accounts in accordance with the rg]uirements of the crib"e5 Ad 2011 (1he Acr) I report in respect of my examination of the Trust's xcounts carried out under section 145 of the 2011 Act and in carying oui my examin*"on. I have followed the applicable Direthons given by the Chartty Commissi under section 145(51(bl of the Act. I have completed my examinalion. I confirm that no material matters have come to my attenlion (other than that disdosed bel( "l in connection with the examination which gives me cause to believe that in. any material respect". accounting records were not kept in aordae with section 130 of the Act or the acujunts do nol xcord with the accc)untsng rerdS Independent examiner's statement I have no concems and ha come OSS no other matters in cx)nnedion wrth the examinaE"on to which attention should be drawn in Of(ler to enatAe proper understanding of the accounts to k read)ed. . Please delete the words in the brad(ets rfthey do not ap. Signed: Date: i 31?123 Name: i N&ll Betty Relevant profess6onal , qualificationlsl or body , Irf any): Address: IER October 2018

Section B Disclosure Only complete rf the examiner needs lo highlight Matte of concem (see CC32, Independenl examination of charity aCcnts.. directions and guidance for examiners). Give here brlef detslls of any items that the examiner wishes to dlsclose. IER October 2018