## **Trustees’ Annual Report** **Period start date May 2021 to Period end date May 2022** **Financial period for year ended 31st March 2022.** **Charity name:** Town Close Parents Teachers Association **Charity registration number:** 1194846 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity has two core objectives:
1. To develop effective relationships
between the staff, parents and
others associated with the school
2. To engage in activities or providing
facilities or equipment which support
the school and advance the
education of pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Town Close School PTA has had a
successful first year as a charity.
Following the approval of new committee
members in May 2021, the PTA registered
with the Charity Commission on 17thJune
2021.
The PTA has adopted a Parentkind
Constitution and registered the Charity with
two core objectives as identified above.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Charity’s 5 registered Trustees
exercise their duties in line with official
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The PTA and Town Close School have
work in collaboration to identify projects
that would benefit multiple year groups or
children. The School will propose projects
for the PTA to support and this will be
discussed and deliberated before
approved, deferred or rejected.| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|N/A The PTA is registered as a charity for
general charitable purposes. It helps
children and young people in education and
training.| |Contribution made by
volunteers|Para 1.38|The success of the charity is due to the
volunteers who give up their time to support
the charity and our core objectives. The
PTA has a volunteers policy and handbook
to support the induction of new volunteers
to the Charity.| |Other||The PTA has made two charitable
contributions during 2021 – 2022.
1. £500 contribution to Cystic Fibrosis
Fund. This is a legacy donation for
the use of Tacolneston Hall site a
the November Fireworks and
Festival Event.
**2.**One off donation to Street Child.
This charity has a close connection
with the school and at our quiz night
on 4thMarch 2022, the Trustees felt
it appropriate to donate half of the
raffle funds to support Street Child’s
efforts in Ukraine.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Objective 1.**
“To develop effective relationships between
the staff, parents and others associated
with the school”
The PTA issued a parent consultation in
line with guidance. This had a strong
return from parents who expressed an
interest in future events, suggested new
fundraising ideas and offered time and
sponsorship opportunities.
**Sports Day 2021**
The PTA supplies refreshments at the Prep
Sports Day. This was the first event for the
new PTA committee. Funds raised £106.
**Fireworks and Festival Event.**| The Fireworks and Festival event drew together 500 guests at Tacolneston Hall. The event was a sell out and feedback from parents was incredibly supportive. Funds raised £2941. **Christmas Fayre** The PTA run a cake stall at the School’s Christmas Fayre with items donated by the parent community. Funds raised £193. **Quiz Night.** The Quiz was held off site at a location generously donated by a family within the school. The opportunity to meet parents again meant this was an important social event for the school community. Funds raised £708 plus donation to Street Child. **Objective 2:** “To engage in activities or providing facilities or equipment which support the school and advance the education of pupils.” **Send a Smile Boxes** Teaching staff, support staff, parents and children have all been impacted by Covid 19. With long absences and disruption to pupils, lessons and friendship groups the negative impact on wellbeing was a concern. The Send a Smile Boxes were a parent led initiative who thought it would be nice to send a gift to children at home who were feeling low. The PTA worked with the school to build on this idea and to ensure confidentiality was honoured, decided to keep the Send a Smile Boxes a secret. This had a tremendous impact and has helped bridge the void between school and children when they have been separated. The PTA took the decision at the end of March to stop sending the boxes in light of the government’s Living with Covid strategy but will retain a stock in case children have long absences for operations, treatment or bereavement. Funds raised £0. **From the Heart** In February 2022, the School ran a “From the Heart” Day on February 14[th] . Members of the PTA bagged up heart shaped chocolates or sweets so that every child and member of staff received a little gift as part of the day. It was a pleasure to be involved and we hope this becomes a much loved tradition. Funds raised £0. **PTA Uniform Shop** This is generally the first experience of the PTA for most parents. The PTA shop boasts trusted and reliable volunteers who support new parents and existing ones in maintaining and well stocked shop. This enables new parents to source full uniforms swiftly, at around half the price and supports our sustainability goals. As a result, it is the cornerstone of our success as a charity and PTA. This is down to the support from our volunteers and from parents who donate good quality items throughout the year. Additional pop up shops and themes have enabled the shop to offer different services to parents such as the Christmas Jumper shop. Significant improvements this year have been around the financial controls in place, a focus on policy and consolidating the items we hold. The versatility and resilience of the volunteers during Covid sustained the success of the shop. The Trustees are incredibly grateful to volunteers and parents who use this shop regularly. Funds raised £8947. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|This financial year has enabled the PTA to
restart events and initiatives and to build on
the success of previous committees.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Whilst the main focus was to rebuild the
parent and school community post
pandemic, the fundraising efforts have
been excellent.| |Investment performance
against objectives|Para 1.41|| li CHARITY COMMISSION FOR ENGLAND AND WALES Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see approved and independently
verified Treasurer’s Report for full break
down of financial position.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As per risk identified.| |Amount of reserves held|Para 1.22|Please see Treasurer’s Report for full
detail.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns about the charity’s viability for
next academic and financial year.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds are:
PTA shop
PTA events and activities
Annual £10 family donations.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Some strategic projects have been put on
hold due to rising inflation and alternative
projects are being identified by the School’s
senior management team. The risk to the
PTA will be mitigated as the charity
continues to work in close collaboration
with the school.| |Other||The PTA has launched a new logo and
social media channels to raise brand
awareness and refresh activities since it
was registered as a charity.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Charity was registered on 17thJune
2021 under a standard registration. It
operates under a constitution the charitable
objects are featured as:
“THE OBJECT OF THE ASSOCIATION
(THE OBJECTS) IS TO ADVANCE THE
EDUCATION OF PUPILS IN THE
SCHOOL IN PARTICULAR BY: 2.1
DEVELOPING EFFECTIVE
RELATIONSHIPS BETWEEN THE STAFF,
PARENTS AND OTHERS ASSOCIATED
WITH THE SCHOOL 2.2 ENGAGING IN
ACTIVITIES OR PROVIDING FACILITIES
OR EQUIPMENT WHICH SUPPORT THE
SCHOOL AND ADVANCE THE
EDUCATION OF THE PUPILS.”| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Constitution which is defined in line with
Parentkind templated documents to ensure
appropriateness and effectiveness.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected at the PTA’s Annual
General Meeting, which is held in May and
in the presence of numerous parents. New
Trustees nominate themselves and are
voted by committee members with a
quorum of 3 Trustees present.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The PTA has a volunteer policy, PTA Shop
Handbook, Data Protection Policy and
financial induction to support new Trustees.
A handover plan is also part of the
induction to ensure essential knowledge is
captured and retained by the charity.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|In addition to the 5 Trustees, each year
group has a representative. The role of this
year rep is to pass on communications from
the PTA via WhatsApp groups. They are
also requested to organise social events for
their year group which seeks to reinforce
the Charity’s first objective.| ||Para 1.51|Town Close School and the PTA work
closely together to ensure a harmonious
environment for the school community.| **----- Start of picture text -----**
Relationship with any
related parties
Prior to its formal registration, the PTA
Other sought advice from Larking Gowen LLP on
obtaining a charity status. Our thanks once
again to the team for their advice.
**----- End of picture text -----**
## **Reference and Administrative details** |Charity name|Town Close Parents Teachers Association| |---|---| |Other name the charity uses|N/A| |Registered charity number|1194846| |Charity’s principal address|Town Close School
Ipswich Road
Norwich
Norfolk| **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Mrs Lucy
Wordsworth|Chair|May 2021 to current|All Trustees| ||Mrs Joanna Grieve|Secretary|May2021 to May2022|All Trustees| ||Mrs Hannah Ellis|Treasurer|May2021 to current|All Trustees| ||Mrs Charlotte
Clabburn|Deputy Chair|May 2021 to current|All Trustees| ||Mrs Cassandra
Cox|Deputy Chair|May 2021 to current|All Trustees| – Corporate trustees names of the directors at the date the report was approved **Director name Mrs Lucy Wordsworth Mrs Joanna Grieve Mrs Hannah Ellis Mrs Charlotte Clabburn Mrs Cassandra Cox** **----- Start of picture text -----**
Mrs Benita Ogg
**----- End of picture text -----**
Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Education**|Mr C Wilson|C/O Town Close School| |**Education**|Mrs M Harries|C/O Town Close School| |**Financial**|Mrs B Ogg|C/O Town Close School| |**Marketing**|Mrs A Jones|C/O Town Close School| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** |**Signature**|**Full Name**|**Position**|**Date**| |---|---|---|---| ||**Mrs Lucy Wordsworth**|**Chair**|| ||**Mrs Joanna Grieve**|**Secretary**|| ||**Mrs Hannah Ellis**|**Treasurer**|| ||**Mrs Charlotte Clabburn**|**Deputy Chair**|| ||**Mrs Cassandra Cox**|**Deputy Chair**|| DWK CLOS TOWN CLOSE PARENTS TEACHERS ASSOCIATION UNAUDITED FINANCIAL STATEMENTS AND TREASURERS REPORT FOR THE YEAR ENDED 31 MARCH 2022 Reglslered Chartly No. 1194848 Apr 2021 to Mar 2022 Sept 2019 to Mar 2021 Town Close PTA Blnk B•l•n¢•s •t 311312022 Cuirent Account (Events endln8 59921 Current Account Iuniforrn Shop endlng 4(KQl Oeposit Account 16,165 1,508 9,831 15,996 5,927 9.830 Cash Tin (Uniform Shopl Sumup Account Paypal Attount (Events) IAccount Now C105edl PayPal Account Iunfform Shopl 279 291 135 869 Unbanked Cheque5 (Account endlng 4(￿) Oall 2020 Refunds Iwrkten off in Actount5 ending Mar 221 -394 .150 Trade Credltors Deferred Income Deferred Expendlturt -648 -2,6(X) 1,113 Tot•1 25,547 32,239 PTA Events Income Expenditure io,iio -7,147 2,962 7.693 -5,671 2,022 Sub Totsl for PTA Ever PTA May B8112020 Icancelled du• to Cov1￿19) Income Expenditure Note.. Some deposlts paid are belng honoured for a future event Sub Tot•1 for PTA ￿11 6.563 -9,576 -3,013 Unlform Shop Income Expendlture 20.716 -11,769 8,948 21.059 -18.951 2,107 Sub Tot•1 ft+r Uniform Shop O¥•rheads lincome (£10 donatlors per family as invoiced by TCHI Expendlture, such as Insurance, Sage. Parentklnd etc Bank Interest IDeposit Account) 3.130 -870 6.240 -605 Sub Total for (knrhe•d5 2,261 5,635 Surplus I IDelkkl for y••r 14.171 6,751 PTA Funded Projects -19,533 The accounts have been Independent￿ examlned by Benlta Ogg on 16th May 2022 followlng dlrectlons given by the Ch Comrnlssion tjmder sectlon 14515llbl of the Charitles Ati 2011. Dated Mrs L Wordsworth Ichalrpersonl ..1.1.1. -..1, Slgned.... Mrs H Ellls ￿reaSurer} Dated .1..?./0￿1.￿? CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustèèsl members of Town Close Parents Teachers Association On accounts for the year ended 31.3.22 Charity no (If any) 1194846 Set out on pages 3to7 I report to the trustees on my examination of the accounts of th8 above charity {"the Trust") for the year ended Responsibilities and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance with the requirements of Ihe Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under section 145(5Mb) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me Cause to believe that in, any material respect.. the accounting records were nol kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts set out in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Data: 16.05.2022 Name: Benila Ogg Relevant professional qualiflcation(s) or body (if any}: Address: Town Close Prep School 14 Ipswich Road Norwich, NR2 2LR. IER Oct 2018 Apr 2021 to Mar 2022 Sept 2019 to Mar 2021 Town Close PTA B•nk Balan¢es at 311312022 Current Account (Events endlng 59921 Current Account Iunlform shop endinB 40001 Deposlt Account 16,165 1,508 9,831 15,996 5,927 9,830 Cash Tln (Uniform Shopl Sumup Account Paypal Account (Events) IAc¢ounl Now Closed) PayPal Account Iunlform Shopl 279 291 135 869 Unbanked Cheques (Account endlng 40001 Ball 2020 Refunds Iwrltien off In Accounts endln6 Mar 221 -394 .150 -368 Trade Credltors Deferred Income Deferred Expendlture -648 -2,600 1,113 Tolal 25,547 32,239 PTA Ev•nti Income Expendlture io,iio -7,147 2,962 7,693 -5,671 2,022 Sub Tot•1 lor PTA Ev•nts PTA M•y Ball 2020 (un¢•ll•d du• to COV11>19) Income ExpendSture Note.. Some depos￿5 pald are beln8 honoured for a future event Sub Total for PTA B•ll 6,563 -9,576 -3,013 Unlform Shop Income Expendlture 20,716 -11,769 8,948 21,059 -18,951 2,107 Sub Total lor Unlform shop O¥erhe•d$ lincome i£io donation per family as invoiced by TCHI ExpendSture, such as Insurance, Sage, Parentklnd Bank Interest (Deposit Accountl 3,130 .870 6,240 -605 Sub Tot•1 for O¥erh••ds 2.261 5.635 Surplus / (D•flcltl for y••r 14,171 6,751 PTA Funded ProJe¢ts .19,533 Town Close PTA Balanc• Sho•t R•port To.. 31 2022 ASSETS Flx•d Ao•et8 TDthI Flxvd A•¥•l• £0.00 Curr•ni A•8•t• 1121 D•ferr•d Expens• 1.112.50 1200. Bank Account. 80905992- Evènts 16,165.10 1201 . B8nk Account. 40764000. Unllomi Shop Account 1,113.48 1204- Payp•l Iunllorn) Shopl 2.61 1210- C8Bh- Second Hand Unllorm Shep 279.47 1230. Bank Aceounl. 70184180- S8vhg$ Ae40unl 9.830.97 t240- Sumup 291.30 Tolol CuFf•lli Ab••l• £28,793.43 TOTAL ASSETS £28,795.43 LIABILMES ¢urr•nt Llabllltl•• 2100- Trade Credll¢rs 646.34 2111 . Deferred Income 2.600.01 Total ¢￿tr*￿t Llablllll•• .24•.a Future LIAblll¢lg Total Futufo Llablllll•4 £0.00 3 2022 18'.07 Pa9p1 D12 TOTAL LIABILITIES £3,248.35 TOTAL NET ASSETS £2S,547.08 EQUITY Nei Profil l Lo89 25.547.08 N•1 Prolll /Loss Ipriory••r($ll 30,909.04 Nol Pron¢/Lo$s {¢uffenl y•8rl -5,361.96 TOTAL EQUITY É2S,547.06 03 May 20> 16.07 PpAv2012 Town Close PTA Proflt and Lo•8 R•port 01 Aprtl, ￿21. 31 14•th. 2022 Sal•J 4000- Seconij Hand Uniltsrm Sales- Porer%ls 1 S,353.30 4Q01 . Second Hand Unblorm Sales- PTA DO￿tIon 5.363.02 4002. Evgnt 1 In¢om8 495.40 4003. Ev8nl 2. Income 7,70e.43 4005- Evonl 4 . Income 192.70 4007- Evéni 6 - Income 1,715.00 4010- Donallon¥1£10 per Iomllyl 3,130.00 Tolal $41•• £33,955.05 Dlr•¢i Exp•nB•S 5000. Sècond Hand Unllorm Shop Expenses. P8r8nt Paym8nl 11.006,93 5001 . Second rfand Unilorm Expen$o8. Pay￿nI Fo•8 385.42 50Q2. Second Hand Unllorm Expenses- Other 376,3ts 5020. Evèni 1 Exp8ns8S 388.74 5030- Eveni 2 . Expen$es 1,765.12 5040. Ev&nl 3 Expen588 7S6.82 5060. Evenl 5- Expenses 229.78 5070. Evonl 6- Expen8?8 1.006,73 5200- Sthocd Fundthd Projo¢1$ 19,533.28 Tvlal Dlr•¢t Exp•n$•* £38,449.12 GROSS PROFn i LOSS Ov•rh¢•d• 5100. OvÈthÈ8ds 869.67 7900. Bank Charges and Inleresl -0.98 3 MAY 20Z2 16".00 Total Ov•rh••ds £868.89 NET PROFrr i LOSS S,36t.96 03 MDy2022 16.'08 P•y2th2