## **The Shrine and Parish Church of St Mary Willesden Annual Vestry Meeting & Annual Parochial Church Meeting** ## **Sunday 15 May 2022 at 12 noon in church** ## **VESTRY MEETING** ## **AGENDA** 1. Apologies 2. Minutes of previous year’s Vestry Meeting, Saturday 24 April 2021 3. Election of Churchwardens ## **DRAFT Minutes of the Vestry Meeting held on Saturday 24 April 2021 in Church** Present in Church: In the chair Fr Chris Phillips, and 14 lay members. 1. Apologies: none were received 2. Minutes of previous year’s Vestry meeting held on Saturday 10 October 2020 The minutes of the 2020 Vestry meeting had been circulated before the meeting. These were unanimously accepted and adopted as a correct record of the meeting. ## 3. Election of Churchwardens Two nominations for the post of Churchwarden had been received, for Roger Macklen and Stephen Halliwell. In the absence of any further nominations, Roger Macklen and Stephen Halliwell were unanimously elected to serve as Churchwardens for the year 2021-22. Fr Chris wished to record his thanks to Roger for his service as sole Churchwarden during the last year. This had been a very challenging and demanding role in view of the extra responsibilities and duties arising from the pandemic and he had coped magnificently. This concluded the business of the Vestry Meeting. Chairman Secretary ## **The Shrine and Parish Church of St Mary Willesden ANNUAL PAROCHIAL CHURCH MEETING Sunday 15 May 2022 at 12 noon in church** ## **AGENDA** 1. Apologies 2. Minutes of previous year’s APCM, Saturday 24 April, 2021 3. Presentation of Electoral Roll 4. PCC Secretary’s Report 5. Presentation of PCC Accounts to 31.12.2021 (separate bundle) 6. Appointment of Independent Examiner 7. Report on Fabric, Goods and Ornaments 8. Report on proceedings of Deanery and Diocesan Synods 9. Election of 6 members of the PCC for three years 10. Parish Reports i) Bellringers ii) Sunday School and Youth Group iii) St Mary’s School 11. Fr Chris’s report 12. Any Other Business ## **DRAFT** ## **Minutes of the Annual Parochial Church Meeting 2021 held on Saturday 24 April 2021 in Church immediately following the Vestry meeting** ## Present in Church: In the chair Fr Chris Phillips, and 14 lay members. ## 1. Apologies: None had been received. ## 2. Minutes of the APCM held on Saturday 10 October 2020 The minutes were unanimously accepted and adopted as a correct record of the meeting. ## 3. Electoral Roll Report The current total is 94, 56 of whom live outside the parish. Kathy Watters raised a question about the qualification for being on the Electoral Roll. Many people on the Roll have not attended church recently. People living in the parish do not have to attend Mass but are all eligible to be on the Roll. The requirement for people living _outside_ the parish is that they should have attended Mass three times in the last year. Kathy asked if this rule still applies given that the pandemic may have prevented people from attending for health reasons. Fr Chris was not aware of any change in the rules. Several church members were participating by Zoom and this would qualify as an attendance. If queried they ought to be able if necessary to prove they had watched by providing their computer browser history. However this is a matter that we should probably address at a future PCC meeting, and it was agreed to put the subject on the agenda for the next PCC. ## 4. PCC Secretary’s report The Secretary’s report had been circulated before the meeting. No further questions were asked. ## 5. Accounts The Treasurer’s report and accounts had been circulated before the meeting. Kathy Watters queried the difference in water costs for the Vicarage, which had increased from £299 to £439 since the previous year. Catherine explained that this was due to a water meter having been installed. However the most recent bill this year had been for over £1000. It was possible that this was due to a leak and Fr Chris would investigate this. No further questions were forthcoming and the Accounts were unanimously approved. Fr Chris thanked Catherine for her work on the accounts. ## 6. Appointment of Examiner Catherine proposed that we reappoint Alan Rix as Independent Examiner. This was seconded by Kathy Watters and agreed unanimously. ## 7. Report on Fabric, Goods and Ornaments Roger Macklen as Churchwarden had submitted a written report on the various works in progress in the Church, Parish Centre and the Cottages. No questions were raised. ## 8. Deanery and Diocesan Synods Report and election of Deanery Synod representatives Reports had been submitted by our Deanery and Diocesan Synod representatives. Due to the pandemic, only one meeting of the Deanery Synod (Anglicans in Brent) had taken place, at St Matthew’s Willesden, on the subject of the work of the Children’s Society and children’s mental health. The Diocesan Synod had also met three times, twice on Zoom and once in person, attended by our representative Stephen Halliwell. A new Synod will be elected in July this year and Stephen hopes to continue to be one of Brent’s representatives. ## 9. Election of 3 members of the PCC for three years Diane Shrouder and Catherine McArdle have reached the end of their three year terms on the PCC and are required to step down. In addition there is one further vacancy which remains unfilled from last year. No nominations were received for anyone to fill these vacancies, so they remain unfilled for the present although we can fill them at any time during the year if required. ## 10. Parish Reports Reports had been received and circulated from the Bell Ringers, Sunday School and St Mary’s School. Bell Ringers: Fr Chris commented that the Bell Ringers had been unable to ring for the last year because the entrance to the Tower is currently boarded up. St Mary’s School: Stephen Halliwell asked when the School services in Church might be permitted to resume. Fr Chris is in contact with the school and hoped that services might resume in June when all social distancing restrictions should be lifted. Lucky Enekeme asked that we should record our thanks to the Head Teacher and the staff of the School for their work during the pandemic in supporting the children, families and the community during lockdown. Fr Chris said that we need another PCC Governor for the School, and asked if anyone felt called to do this. It is not necessary to be on the PCC, just appointed by the PCC. ## 11. Vicar’s Report The Vicar’s report had been circulated before the meeting. Fr Chris reported on how the Church community had responded to the difficulties of the pandemic. Our community was badly hit by the virus in the first wave. However St Mary’s was one of the few churches which remained open following the second lockdown. Our continued ability to worship when permitted in church observing social distancing, and throughout the pandemic using social media, sent an important signal to the parish that we were there for them. We are still supporting the Food Bank and hope to be able to have them back in church as soon as permissible. Our relationship with the School continues with Fr Chris providing regular pre-recorded videos. We have also been able to donate money for the provision of laptops for vulnerable children. He recorded his thanks to all those who had stepped up to face the challenge of the pandemic, in particular to Roger who had been managing as the sole Churchwarden for the last six months in spite of his health difficulties; to the rest of the Standing Committee and the PCC, and all other members of the church family who had come forward to help where needed. There are strong signs of hope with the availability of the vaccines. It is clear that people are seeking a return to the status quo, and we look forward to being able to return to something approaching normal in the coming weeks. We hope to be able to draw on our experience and lessons learned as we begin to build up our parish again. ## 12. AOB It was agreed to postpone the appointment of sidespeople to the first meeting of the PCC. In conclusion Fr Chris wished to place on record his thanks to everyone involved with the church who showed their commitment in very challenging circumstances. Thanks to the dedication of many people we are in a strong position to rebuild and develop in the year ahead. Chairman Secretary ## **3. Electoral Roll Report** Separate sheet ## **4. PCC Secretary’s Report 2021-22** The Vestry Meeting and APCM were held on 24 April 2021 in Church. At the Vestry meeting Roger Macklen and Stephen Halliwell were elected as Churchwardens. At the APCM there were two unfilled vacancies on the PCC but no nominations for the following year were received, so these vacancies were left unfilled. Catherine McArdle, who had had to step down having come to the end of her 3 year term of office on the PCC, was co-opted to continue as a non elected member. The new PCC met briefly the same day after conclusion of the APCM to make the following appointments: Vice Chairman: Roger Macklen PCC Secretary: Alison Harvey Treasurer: Catherine McArdle At the first full meeting of the new PCC on 17 May the following appointments were made: Standing Committee: Incumbent, Churchwardens, Treasurer, Secretary Electoral Roll Officer: Ros Glaser Stewardship/Gift Aid Officer: Elsie Points Health & Safety Officer: Stephen Halliwell Safeguarding Officer: Sharon Dennis DBS checker: Alison Harvey At a subsequent meeting Linda Boakye was appointed as Children’s Champion and the Buildings Committee was reappointed comprising Fr Chris, Roger Macklen, Stephen Halliwell, Esther Ugwunkwo, Fitzroy Taylor and Kathy Watters. Later in the year Fitzroy Taylor stepped down and was replaced by Elsie Points. The current list of Sidesmen was reappointed. The PCC met 10 times and Standing Committee met 8 (9) times. All meetings had on the Agenda the mandatory subjects of Youth, Health and Safety and Safeguarding. The PCC re-adopted our Safeguarding Policy as we are required to do every year (following the Safeguarding and Clergy Discipline Measure 2016 duty to have regard to House of Bishops’ guidance on safeguarding children and vulnerable adults) and a copy of the Policy and contact details for the Safeguarding Officer was placed in the Church porch. Stephen Halliwell as our Health and Safety officer provides monthly reports, and prepared a Health and Safety Policy which the PCC has now adopted. We received and discussed regular reports from the Buildings Committee on the ongoing works in and around the Church, and in the Parish Centre and the Cottages. We received monthly reports from the Treasurer on the PCC and Fabric Accounts. The September meeting discussed and agreed our Common Fund payment to the Diocese, and the December meeting included agreement of our yearly charitable giving of 5% of unrestricted income to a range of charities. In November the Diocese of London issued their 2030 Vision statement, looking forward to 2030 in the hope of building back from the pandemic with the aim that every Londoner should encounter the love of God in Christ. The PCC examined these documents in the hope that they may provide ideas we can use when we meet later this year to discuss renewal of our Mission Action Plan. We have been in regular contact with the Food Bank to see when they might be able to re-start their sessions in church, and we are delighted that this has now been possible from the end of April. The PCC meeting on 17 May 2021 was notable for being the first occasion when we met in Church rather than by Zoom. Subsequent meetings have mostly been in church though some have had to be by Zoom. Covid restrictions prevented us holding a Summer Fayre or Bazaar, but the Pilgrimage took place in December 2021 although on a smaller scale than usual. However a combined Pilgrimage and Summer Fayre will take place in July 2022, all being well. In February this year we were able to reinstate the monthly Open Mornings with coffee and refreshments. _Alison Harvey PCC Secretary_ ## **5. Presentation of PCC Accounts to 31.12.2021 (separate bundle)** ## **6. Appointment of Independent Examiner** ## **7. Report on Fabric, Goods and Ornaments 2021 – 2022** ## **Fabric** ## **1:- Church** ## **(A) Water under the Church** Since last year the company Drain 365 has investigated the area of the Graveyard around the South Porch. Two more surveys were carried out at the same time the first was from Wessex Archeology to check below the surface of the Graveyard. The other report was from an arboriculturist checking the status of tree roots. As an aside, a large tree was cut down next to the South Gate by Tree Surgeons employed by the Borough With this data Drain 365 excavated the area at the South Gate and installed a new soakaway, since then the pillars next to the South Door in Church have dried out and the stonework is a bit more friable. ## **(B) Archdeacons Triennial Visit in 2022** Archdeacon Catherine came to St Mary’s and carried out a full study of the Fabric, the Bookwork and all the goods. We have received a report detailing what we need to do to be compliant. ## **(C) Squirrels in the Churchyard** As in 2021 we have had occasion to call on a Pest Control expert but less often in 2022. With trees in the Churchyard Squirrels are inevitable. ## **(D) Church Internal and External Lighting** Some LED lights have failed and been fixed, another light failed recently and the light outside the South Porch, Contractor being contacted for further action. ## **(E) Boarding up of Bell Tower and Vestry entrance next to Holland Vault** This year Bakers of Danbury came and installed gates next to the Belfry Tower and the Vestry Door, they removed the wood that had been installed by the Diocese during the Pandemic. ## **(F) Quinquennial Report from new Architect Sarah Earney** A full inspection report has been received and the Standing Committee and the Buildings Committee are scheduled to discuss a future programme of works to be reported to the new PCC. It also covers the item in last years report about the replacement of Cementitious Mortar with Lime Mortar which we will be asking Maintenance Booker website for suitable contractors. Sarah raised the issue of high level damp especially in the Upper Vestry and the left side of the Chancel Arch where a recent plaster fall happened. Maintenance Booker have been asked to provide a quote for a high level inspection of the whole roof. ## **(G) Police Report on Church Safety from Project Horizons Team** Acting Sergeant Lizzy Hopkins has delivered a report for the Church’s attention about the security of the building, this will be discussed by the buildings committee and reported to the new PCC in May. The report also refers to outside lighting for the Church, which will also be discussed at PCC. ## **(H) Church End Redevelopment** On a related topic The Church is connected to the Church End Redevelopment and Church members can ask Father Chris or Roger for details of latest developments. ## **(2) Cottage 1 Refurbishment** Within this last year a Major Revamp of the Cottage has been carried out, including Damp Proofing, Fresh Electrical Fittings, Full redecoration and refreshed roof tiling including new flashing on the Chimneys. Works still to be done are in the Back Garden, to include removal of earth bank against the back wall of the cottage, three new doors for exterior cupboard space, fresh guttering and levelling of back garden. ## **(3) Parish Centre** Various repairs have been carried out on the plumbing, this has led to the requirement for a full scale report on the plumbing from Culkin Plumbing, we await several clarifications on the report which is very comprehensive. The Parish Centre Roof is going to have all the moss removed in late May. The tree next to the Parish Centre has been cut back. The Nursery have removed the Rattan Fence from the Back Garden and are clearing the front of the Centre from Rubbish. Fire Alarm and Fire Extinguisher checks have been completed. The children from the House next door have further damaged the gate into the Back Garden, the Diocese have been informed. We are in discussion with Brent over the possibility of a dropped kerb. ## **(4) Goods and Ornaments** A full up to date inventory of all the goods and ornaments was carried out for the Archdeacons Triennial Visitation. There were no gifts in the year of 2021 – 2022. The Memorial Tablet of Ivor and Betty Davies has now been installed on the South Wall of the Church. Stephen Halliwell is the Current Health and Safety Officer and continues to report to the PCC. Full services have been resumed in Church and Bread and Wine are now available to communicants. _Roger Macklen and Stephen Halliwell Church Wardens_ ## **8. Reports on proceedings of Deanery and Diocesan Synods** ## **Deanery Synod (Anglicans in Brent)** ## **(i) Meeting Thursday 3 June 2021 at St Matthew’s Willesden Talk by Catherine Allard, Head Teacher of John Keble School, Harlesden** Catherine talked about being Head Teacher of a flourishing Church School. John Keble is a very diverse school with pupils of many different cultures and religions though all are encouraged to participate in Christian worship, and many parents of children of other faiths are happy for their children to attend Christian services. It is always made clear to parents that the school’s ethos is Christian. Holy Communion is celebrated in the school every week. She described the school’s vision and values of compassion, hope, trust and wisdom. The children are encouraged to take responsibility for their own behaviour and respect each other. This has resulted in very few incidents of poor behaviour. The aim is to be a nurturing, Christian sanctuary of learning where all can flourish. They offer a large amount of support to struggling families including a foodbank, uniform bank, home visits, a holiday club and breakfast clubs. ## **Talk by a representative from the London Diocesan Board for Schools** He described the work of the LDBS in giving support and advice to church schools, of which there are 5 in the Brent Deanery. All of these are primary schools and it is regrettable that there is no Church secondary school in the Deanery. The work of the Board includes education issues, building networking links, support for project management of building works, advice on matters like GDPR, HR, employment law and legal issues. They also provide support and training for school governors. It has been proved that Church schools perform better than the London and national averages. He described the work of school governors and encouraged us to consider becoming a governor. **(ii) 22 September 2021, St Andrew’s Sudbury** The facilitator talked about 2030 Vision for churches in London. The Vision is for everyone in London to encounter the love of Christ. We then, in small groups, discussed what this entails and how we plan to achieve this. **(iii) December 2021, St Michael’s, Willesden Green** The main speaker talked about dementia and its challenges. A carer gave a personal account of a case she cared for and some tips on how to handle some issues. The meeting also prayed for other concerns within our communities - particularly mental health, post lockdown recovery, refugees and climate/eco issues. **(iv) 10 March 2022, St Cuthbert’s, Wembley** The topic of the meeting was Looking at Racial Injustice. Beginning with a talk from Wilson Gill, Vicar of Emmanuel Church Southall and Dean of Cultural Diversity in the Willesden Area. Brent is the most racially and culturally diverse borough in the UK. We learned about the aims of the group to place the issue of racial diversity higher on Churches’ agendas, to develop a mentoring network for BAME clergy in the area, to encourage the development of intercultural churches in the Willesden area, and ensure that all these aims are part of the Willesden Area and Deanery plans and feeds into the Diocesan Racial Justice Priority Group. _Alison Harvey Esther Ugwunkwo Deanery Synod representatives_ ## **Report of the Diocesan Synod to the Annual Parochial Church Meeting** This year a new Synod was elected for three years. I was elected as one of those to represent the laity of the Brent Deanery. Fr Chris was elected to represent the Clergy of Brent deanery and was also elected to the Bishop of London’s council which deals with urgent matters that happen between meetings of the full Synod. The full Synod meets three times a year and the Bishop’s council five times or sometimes more if an emergency arises. Our first meeting was at St Pauls Church in Hammersmith in December 2021. The meeting began with a Eucharist and an address by the Bishop of London. Our first job was to elect Clergy and Laity vice Chairs to deputise if the Chair is absent for some reason. The Clergy elected Rev. Christopher Trundle and Ade Adebajo was elected lay vice president. The Synod received a report from the Diocesan Advisory Committee which deals with property and has been concerned with reducing the energy consumption by them. There was a report from the Board for Schools which was concerned about falling rolls and the bad state of some buildings particularly in inner London. The Primary Schools remained popular but the lack of Church Secondary Schools, only 13 in London, was a problem. The London Diocesan Fund presented its financial report for this year and the forecast for the next five years, which had set a deficit budget for this year because of the pandemic. This obviously cannot go on for more than a few years until drastic action, such as a cut in Clergy numbers, would be necessary. There was a report on the progress of safeguarding and particularly of training for PCC members and other leaders. On a happier subject Bishop Rob of Edmonton reported that after many years of a partnership between London and the African Countries of Mozambique and Angola there was to be the formation of a new Anglican Province. The partnership will be celebrated in July. The business of the Synod will continue. _Stephen Halliwell Diocesan Synod Representative_ ## **9. Election of 7 PCC members for three years** ## **10. Parish Reports** ## i) **Bell Tower Report 2021-22** There has been no activity during the past year. Our small band of ringers will be resuming when access is possible and after a safety check on the bell installation is made - to be arranged with the Middlesex Association Bell Restoration Officer. Also a maintenance then can be done on the tower clock by contractors. _David Wilson Tower captain_ ## ii) **Sunday School Report.** ## **Sunday School Report.** 5[th] September 2021 Sunday school started with some positivity this year with 5 children and now we have 20 children on the Sunday school register. 11 – 13[th] March 2022, Sunday school under 11 to 7 years went to Walsingham pilgrimage for weekend with Fr Chris, Hannah, and Catherine. We did a lot of activities with the Sunday school such as growing seeds in the pot, making sand cross and Easter Garden. The children also did the reading on Friday 15[th] April. Little fishes started 8[th] September 2021 and is going on every Wednesday. It is run by Hannah and has been successful. ## **Things Discussed.** Fr Chris and I discussed the following options for this summer holiday: 1. Date has been fixed to take the youth to Walsingham Pilgrimage and it’s Monday 1/08/22 to Friday 5/08/22 2. Three places we decided to take the Sunday school during the summer holiday, they are: Ealing Lido, North Finchley leisure centre and the Zoo. We also discussed that on the summer fair Sunday school will do fund raising by baking or make pancake. We will plan to bring and share picnic on the last week before schools re-open in September. We hope that the number of children attending Sunday school will increase and that we will be able to restart youth Sunday school. Sunday school is to create a budget and plan for the children’s Christmas party for December 2022 and purchase food and some small gifts. _Linda Boakye. Hannah Phillips._ ## iii) **St Mary’s School** Separate sheet 11. **Fr Chris’s Report** 12. **Any Other Business** ## **Safeguarding Report – April 2022** The Parish of St Mary’s is committed to its responsibility to protect and safeguard the welfare of children and vulnerable adults. To achieve this, the Diocese of London requires certain actions to be taken in order to fulfil our responsibility. Sharon Dennis was appointed Parish Safeguarding Office to work with the Incumbent and the PCC to implement the Diocese of London Safeguarding Policy and associated procedures. The relevant details of the PSO is displayed in the church and on the church’s website. St Mary’s has formally adopted the House of Bishops Safeguarding Policy. St Mary’s aspires to ensure that all those authorised to work with children and vulnerable adults are appropriately recruited according to safer recruitment practice and are adequately supported. The church’s information regarding safeguarding is all displayed on its website **DBS Checks** are carried out by the DBS evidence checker for posts that involve working with children, young people and vulnerable adults. **Training** - which is underpinned by the Diocesan Safeguarding Policy. All individuals who need to undertake and complete different levels of safeguarding training have been informed and sent the relevant information to do so. Most of the individuals concerned have now completed the relevant training required. ## **Respond** St Mary’s aspires to create an environment, which is welcoming and respectful and enables safeguarding concerns to be raised and responded to promptly and consistently; to deal promptly with safeguarding allegations or suspicions of abuse in accordance with the relevant policy and practice guidance and in consultation with the Diocesan Safeguarding Adviser. _Sharon Dennis Safeguarding Officer_ Electoral Roll Report 2022 One person has rejoined the Electoral Roll after being away, and the total is now 95, 56 of whom live outside the parish. Rosalind Glaser _Electoral Roll Officer_ Treasurer's Report to the Annual Parochial Church Meeting 15th May 2022 All the accounts associated with the PCC- the general PCC AcLount and the Fabric Account are disclosed within the 2021 accounts. Unrestricted ￿ndS relate to all transactions concerning the general financial activity of the church. Rcstiicted ￿ndS primarily relate to the Fabric Account but also include monies received and expcndcd for a particular purpose e.g. restricted donations such as the Harvest Appeal. For 2021 there is additional restricted expenditure due to the National Heritagc Grant received. The Statement of Financial Activiti￿ gives the year end figure for all the accounts. Looking at Unrestricted Funds there was a sU￿lUS of £5,731 at th¢ cnd of 2021 compared with sU￿lUS of £2,024 in 2020. There was a surplus (of £66,203) for Restricted Funds (including transaclions for both the PCC and Fabric Account) coinpar¢d with a surplus of £43,203 in 2020 - the Fabric Account is primarily responsiblc for this surplus with a profit" of £49,303 being due to investment income and the appreciation in investment value. Restricted income for Ihv g¥nvrdl PCC account also includes the "reserves" payment received from the National Heritage Grant. 2021 was another year impacted by Covid and the fact that various fundraising events did not take place. However, Church did not close (Ind serviccs continued as nornial even though "nomial" did not, at times, include socialising inside church and refreshments were not able to be served after the Sunday servic¢. The first striking conlra8t between 2020 and 2021 aceoiints is with Planned Giving. DLiring lockdown there had been an increase in Planned Giving over 2020. This situation did not ontinue in 2021. In 2021 Planned Giving {the envelope scheme) rdised £9,818 which was a 230/0 decrease in the figur¢ raised in 2020 (£12,701). Th¢r¢ are a constant number who ontinue to support the work of the church via Direct Giving {standing ord¢rs via the bank). Dircct Givinx raiscd £14,023 in 2021 compared wilh £13:645 in 2020 {kUI i11¢rease of 3 % ). C,ash ci)Ilectinnq al. 8¢TViC£S did show an increase of 1170/e over 2020 £2,127 in 2021 compared with £982 in 2020. This incr¢as¢ was a con5¢quencc of services happeningy in Church on a weekly basis. DDndtions and Appeals increased by 1200/0 in 2021 compared with 2020 (£17,010 compared wilh £7.735). Part of this large inLrease was due Io ti one-off donation of £1 0,000 received. The remaining "unrestri¢l¢d" amount of £3,245 includes.. donations (£1,154), candles {£147), memorial candles (£47), filming fee (£750) and Easyfundraising (£72). Th¢ Church was used as a PolliIig Sialioii durit)g 2020 fur Ihe first time - £1,000 was receiv¢d as a fce. During 2020 a credit card machine was PUTchas¢d for church and the facility to fftake online donations added lo the website. During 2021 £74 was raised via this facility. No Gift Day was held in 2021. R¥slriLl¥d iriLurritt (£3,765) inLludLs the Children's Society Christingle Service (208), Ihe Harvest offering (£303) in addition to Backpacks (£2,170), Little Fishes (£500) and the Fogg¢r purchased to di.8infect the church hiiilding at the end of each service (£f 84). All these transactions can be seen as expenditure items. There was a 65 /0 increase in Income Tax recovered - £13,079 in 2020 Compared with £7,928 received in 2019. During the cour5¢ of 2021 two large donations were received which totalled £25,000 - the income tax recovered from these donations certainly helped to bring about this difference. All monies raised frorn Income Tax recovery are extra money for the Church to use and is achieved not just because of the income tax paid by m¢mbers of the congregation who donat¢ via Planned or Direct Giving but also frorn the Gifi Aid Small Donations Scheme (GASDS). Fundraising activities during the year raised £868 compared with £598 in 2020 (an increase of 45 % ). No Saturday Opcn Mornings were held in 2021 but we did have weekly Christmas Stalls in December which raised £507. Some "Sell" activities continued during th¢ year £261 was raised by Traidcraft sales. Sale of JaM￿PiCkIeS £51, Easter Cards £23, Christmas Cards £20 and Fac¢ Coverings £7. Parish Centre lettings resumed towards the end of 2021 and raised £680. These lettings were only from Martial Arts. An Incom¢ of £33,600 was r¢ceived from the Montessori Nursery. 2021 another stable year as far as our rental properties were concerned. Cottage No. 2 continues to be let and managed by Cameron Stiff8 (a commercial letting agency). As siich the figur¢s shown are gross profits (any expenditure needed plus tenancy renewaI fees are deducted from the rental income received at source). Although Camcron Stiffs do charge a management fee for the services they provid¢ - they do deal with any probl¢ms which arise. Coltage No. I continucs to be let independently of Cameron Stiffs. Income from Cottages No. l and 2 decreased by 40/0 in 2021 £23,972 in 2021 compared with £24,994 in 2020. This decrease is due to charges incurred for No. 2 Cottage. A total of £2,178 was received in fees during 2021. This figure is split betw¢¢n unrestricted (£653) and restricted (£1,525). Quarterly returns were sent to the Diocese with the Statutory Fee paym¢nts duc (these can be seen in the expenditure figuTes}. As with 2020 there are no entries during 2021 for income received from insurance claims - good position to be in. During the course of 2021 a National Heritage Grant was received from the Culture Recovery Fund. The monies were intended to help towards the upkeep of the Church for the months of April, May and June 2021. Allowable expenditure included utilitie5 in additsonal to clergy expenditure, organist payments, administration intended for the running of the church as well as the deposit for the Steel Gates and Grills. The grant also included an amount intended for our "reserves" Reserves have always been a luxury but £16,900 is now in the PCC restricted a¢¢ounts. The grant received was £33,930 but the expenditurc madc has not cquallcd the amount received. All the exp¢nditure can be seen with the Incoming Resources amounts - the cornpetition statement has yet to be signed by Fr Chris. On¢¢ this has been signed there will be an amount due to be refunded as the expenditure predicted for the three month5 was not the same. This re￿nd (£6,971) is also listed but is only a provisional figure. The Fabric Account income total of £91,935 includes a donation of £15,000 in addition to a VAT reclaim on Church building repairs of £1,374. Quarterly payments from the CBF Investment Fund in 2021 tolalled £12,706 - compared with £12,270 in 2020. At the cnd of 2021 the final statement from the Investrnent Fund also showed that our investment had appreciated - our initial investment (of £370,000) l)ad gi'owii to £499,993 wliibli pi'oducea ds-IbnalK￿s orgtants r￿e￿ed fora obiecl Of thvlled by thè PCC fot a tth￿. lunds may bè èxpended 0Ththg object forthth g￿. kny baL4nceremalng unspdnt atlheerwl Oft￿￿[15 Catrwlforward as a bA￿￿e on ihatthJ￿. ¢ In¢<￿[nU resouwgs I rtttsL*ts$ atB atcountsd tsgTQW. Volvnf•rylnc47me ethlec￿5 a￿ ￿Co￿n￿ vthen receW. Arted9n￿9 rècdvablè£ ￿tto￿ni*d QTdyvthgD 16x roc0vorab￿o￿ G￿A*j donalkNIB1s recrNJn18ed then ihg Irwm• * ￿0￿rt￿. ¢orhe frortj Invesrm¢hts IntsrestcnbUBm>its are accountered fi)ra6 they ac¢n￿. Allolherln¢ome Al Otherirttrnlsr￿OgnI9&jVthw recdvablg. d R•sOur￿$￿S*& Resouw*xFwdgd aro ats*untsd bron an accn*ts bask5 and are 8r*wntthl forgro8$. Chur¢hA¢fyYths d￿¢e$an pa¢¢h b¥c¢oun￿ h)r4tL6n p8kJ. e Flxed ￿S￿ts C￿￿¢￿￿1¢nd t¢¢*fftoJ wptyof8ny kiwj iseX¢lud￿j frorn th8 axounts by &.10121 lal Icloftr*(X*fUesAct2011. The ChU￿h 8$xs¥e$ whvpstrnents for Bvents orcharyes In clrcumstan¢es Indtsle thatthe carykng va*Je oran wweslmenl ay r¥)t bo rpcovernblp. MaDy s￿h oflmpJlmenlexlsts, the chU￿h makes art estimate oflhe t￿o¥er*b￿ amount Ifthe Tecovernt arnounl off￿ caslpge￿rall￿ functbjn ￿ ￿sS than th2 vakje oflhe Irr￿shMen( thè knv8skn*th1& ton¥id¢tod ty) bè knpauÈd and i4+nilten tts recoverable amount. An lrnpakMtt￿￿￿ c¢lavourable rÈversAL% ar¥ re¢ognW w￿[￿ed￿telY Etslement0fFhartolkt￿kndS". 9 CumJntPAsotS AmountsN*g to ￿ PCC 8131 tse¢emberkn r8SP¢Ctoff89& ¢rotherv*crfn8 aTrshownasdebtord. Provlsk*ntr P￿vLI1)ns re¢ognW balanc0S￿OIare ètthe repotbw dale adluÈtsd to ￿clthO curn*%bg&1OBlrnate oftha $aW8fflent arnounl ProV￿¥J￿￿fQr￿abllitse$ ￿ chargesare rnea3ured all￿ bestesknateof Ih8kBeWwenlv¥lue. Illh¢ settkmenl date¢f¥ provLsx)n likety to be motelhBn 12 month9 the reportiw dale the Ihne valw ¢1m￿¢Y 6 the aTh￿U[rt.thC p￿¥￿%￿n E slvfft at Is PTeBentvakneal date. Thediscowtrnte￿Il￿1I￿￿stOfcaprtal by uslng a rnathel rate ollntereslrepresenfaiwe oflhe ￿¥1￿$1 Mary's. PAROCHIAL CHURCH COUNCIL OF ST MARY. WILLESDEN NOTES TO THE FINANCIAL STATEMENTS Icontlnued) FOR THE YEAR ENDED 31 DECEMBER 2021 2 Ineomlng r¢sour¢•$ TOTAL Unrestricted Resiricted FUNDS Funds Funds 2021 TOTAL FUNDS 2020 Notos Voluntary income Planned giving Collections al all services Gift Day National Heritage Grant (Below) Sundry donations and appeals Income tax ￿CoVerablE 23,841 2,127 23,841 2,127 26,345 982 731 26,959 3,765 26.959 17.010 13.079 83.016 13.245 13,079 S2,292 7.735 7.928 43,721 30.724 b Aclivkies generating funds Baza8rs and other fundraising events Parlsh Centre L&ttings Coltage Rents 868 34,280 23.972 59.120 868 34.280 23,972 59,120 598 33,820 24,994 59.412 c Income from Church Actiwli8S Fees from weddings, lunerals etc. 653 653 1,525 1,525 2,178 2,178 1,444 d Fabric Account VAT Reclaim on Church Building Repairs Sundry donations and appeals Long Terrn Invesiment Income CBF Invéstrnenl Fund Dividend Revefi8als on LT Investments 1,374 15.000 12.706 62.855 91,935 1,374 15,000 12,706 82,855 91,93S 12,270 28,236 40,S)6 Total Incomlng resoureeg 112,065 124.104 236,249 145,083 Natlonal Htrrlta é Grant Anal Is Organist Payment Clergy Expenses Clergy Telephone Adminislrats'on Admbnislralion - Photocopier Rental Adminislralitsn - Photocopying Copy Charge Chur¢h - Upkeep of Chur(*- minor repairs hurch - Upkeep of Chur¢h Services ChLirch Utilities & In8ur8n¢e 3c 3¢ 3c 3c 845 91 257 419 324 146 1,232 160 1.785 3e 3¢ 3¢ 3¢ Expenses Allocatèd to Date srr Gates and Grills deposlt Reserve Top-up {Bank PCCI 5,259 4,800 16, 3c Total Grant Clalm Allowed (Above) Grant Funds Recelved Includlng ReseNes Topup Grant Repa￿lent Provlded (not Confirmed) 2a1 26,959 33,930 ,971 Ib- al PCCrrfSi Wry. WIW¢n 21( PAROCHIAL CHURCH COUNCIL OF ST MARY. WILLESDEN NOTES TO THE FINANCIAL STATEMENTS Icontinuedl FOR THE YEAR ENDED 31 DECEMBER 2021 3 Resources expènd TOTAL FUNDS 2021 TOTAL FUNDS 2020 Unrestricted Funds Reslri¢led Funds Costs of generating voluntary income Stewardship costs 148 148 148 148 137 137 b Fundrai&ng fr8ding costs BaZaar￿raIdcraft1e1C. costs 230 230 230 230 171 171 c Church Activitigs Missionary and charitabla giving- Ov8rsaas'. Embrace the Middle East Mercy Shlps Operation Smile Covax HART- UK 85CI 850 850 850 850 850 850 850 700 700 Homè.. Backpacks Brent Carers Centre Jason Roberts Foundation United Borders The Passage Brent Food Bank 2.170 2,170 700 700 700 700 -700 -700 Church.. Sl Mungo's The Chlldren's Soclety Chrislingle Collection- Childre.n'.8 Snriply The Children's ScÉiety Haili Earthquakè Appeal Open Doots 850 850 850 850 208 303 208 303 700 5,080 4,400 2,681 7,081 Ministry costs.. Diocesan Parish Contribution Clergy General Expenses: VIc8r8ge Cosls Telephone 50,267 182 50,267 273 46,130 458 439 1.002 91 769 257 1.026 Church Running Expens&s= Heating, Lighting, Insuran¢e Other 5,604 2.330 1,785 7,389 2,330 7.133 1.747 Church M8inlenance- Minor Repairs Major Work5 (Steel Gales) OrganlPiano tunlng 513 1,232 4,800 1.74S 4,800 255 1,233 575 255 Upkeep of Services 1.244 161 1.405 1.291 PCC&SI IAary.Wll*sthn 210 TOTAL FUNDS 2021 TOTAL FUNDS 2020 Unrestri¢ted Funds Restricted Funds Training Costs.. Sunday School Education Litue Fishes Confirmalior)IFiT5t Communion Christingle 327 327 194 530 77 82 104 30 77 82 500 Parish Centre Costs: Cl&aning Upkeep Major Works 977 14.267 10,648 16,038 1,776 16.038 1,776 Other PCC Property.. Upkeep of Cottages Major Wtsrks Cottages 1,615 13.371 1.615 13.371 1.136 Salarles and fees.. Organist 3,325 845 4.170 2.665 Administratlon: General Fogger Paper and Photocopylng Photocopier Computer Supplies Mission Pllgrimagg Bank Ch8rges Statutory Fees to thè Diocese 1.028 419 584 146 323 1,447 1.310 464 1,019 839 55 106 46 610 1,342 839 55 rt27 1,342 438 159 46 1.525 121,305 1.525 15.349 105.956 99,548 d F8bri¢ Account Costs Archaelogical Impact Assessment Churchyard Draln work No. 1 Cottage Wotl(s Slepl C?ales Bank Charges 2.029 3,264 30,362 6,972 2,029 3,264 30,362 6,972 42.632 42,632 Total resources expended 106.334 57.981 1H315 99,856 PCC DISI 2109 PAROCHIAL CHURCH COUNCIL OF ST MARY. WILLE5DEN NOTES TO THE FINANCIAL STATEMENTS lcontinuedl FOR THE YEAR ENDED 31 DECEMBER 2021 4 Staff eosts 2021 2020 S818ri88 and fee8 Self-empk)yecS Oryanists play forweekly servlces. funerals and major fe5tiv21s. 4.170 2.665 b Rolatedpartte$ There were Th) disclosable transathorts in resp8¢t of PCC members, nor persons closety connected to them, r¥)rother related parties. Donat￿nS from related parties IPCG membetsl ttstslled £11,675 in 2021 5 Tanglbl• ftxed 0880ts Freehold land and buildiThJs TOTAL 2021 2020 Cost or valuatlon Cottages St Ma￿S Pari¥h Centre 528,215 989,154 528215 989,154 519.388 945,654 At 31 Oecember2021 1,517,369 1.517.369 1,465.040 Net book amounts At 31 Decomb0r2021 1.S17.369 1,517,369 At 31 December 2020 1.465,040 1,465.040 5aOthoroSSSts- Long T•rni In¥8Stmant 2021 2020 Cost CBF Investment Fund (Costl 1117)painnentyRevetsals foi. yoar 31112r21 IlmpaimientVR8versal8 at 31112r2Q (Cumulativel BIF 370,000 e2.855 67.138 370.000 28,236 38.902 Net Inv¢sknent At 31 December 2020 499.993 427.138 Dlvldgnd on Long T?mi In¥oslm¢nt 12,706 12,270 6 Analys16 of Nol assot8 tyfund Un￿striCted RestriL*ed Endowrnent Total Fund¥ Funds Funds Funds 2021 Fixed assets for church use Investments by ¢hur¢h Currgnt Account @ 31112r21 Fabric Account @ 31112121 CurrÈnt assets Current liabilitr8S 1,517,3e9 1,517,369 499.993 50,321 36A33 22,292 -27.511 2,098.897 499,993 50.321 36,433 15,000 -72,281 529,145 7.292 -5,230 1,569,752 PCC Dtsl ?109 PAROCHIAL CHURCH COUNCIL OF ST MARY, WILLESDEN NOTES TO THE FINANCIAL STATEMENTS (contlnued) FOR THE YEAR ENDED 31 DECEMBER 2021 7 Debtors and Pre-Payments 2021 2020 Voluntary Income: Income Tax Recoverable Sundry donations and appeals Activities for Generating Funds.. Bazaars and other fund-raising events Parish Centre Lettings Fabric Account Income.. Sundry donations and appeals 7.068 35 2,008 2,100 69 120 15,000 22,292 4.108 8 Creditors: amounts falling due within one year 2021 2020 Voluntary Income.. Grant Repayment of Over Claim Sundry donations and appeals Parish Centre Lettings Overseas: Covax Home: Jason Roberts Foundation United Borders Clergy Expenses Clergy General Expenses Telephone Funeral travel expenses Church Running Expenses Heating, Lighting. Insurance Other Church Maintenance.. OrganlPiano tuning Parish Centre Costs: Upkeep Training Costs: Sunday School Little Fishes Christingle 6,971 15.000 2,800 850 700 1500 85 34 16 614 465 200 -518 -255 1,139 1121 22 PCC of St Mary. Wlllesd8n 2109 Administration: General Paper and Photocopying Computer Supplles Mission Pilgrimage Bank Charges Statutory Fees to the Diocese Fabric Account Costs: Bank Charges 95 85 56 17 21 24 305 149 27,511 4,015 PCC of St Mary, Wille8d8n 2109 PAROCHIAL CHURCH COUNCIL OF ST MARY, WILLESDEN NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021 9 Statement of funds Bal bl￿d Income 1 Jan 2021 Expenditure Bal clfwd 31 Dec 2021 Unrestricted Fund General fund Insurance revaluation PCC Unrestricted 969,903 496,489 -14,643 969,903 548,818 -8,912 52,329 112,065 -106,334 Restricted Fund PCC Restricted Fabric Account Old Vicarage Payment from Diocese St MaWs House Sale 5,108 -105.575 180,000 443.352 32.249 91,935 -15,349 42,632 22,008 -56,272 180,000 443,352 Total funds 1.974.634 288,578 -164,315 2,098,897 PCC cf St Mary. Willesden 2109 ## **Independent Examiner's Report to the members of St Mary Willesden, Parochial Church Council.** I report to the trustees on my examination of the accounts of the PCC of St Mary, Willesden for the year ended 31[st] December 2021. ## **Respective responsibilities of the PCC and Independent Examiner** As the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). As members of the PCC you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the PCC as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Alan M Rix B.Sc. MIET 31 Norfolk Road Uxbridge Middx UB8 IBL Il" March 2022