Easingwold Town Band CIO (Charity No 1194820)
Trustees’ Annual Report for the Year Ending July 31[st] 2024
Structure, Governance & Management
The Band President is Mrs Kay Riley – a non-playing, but very supportive, prominent and well-respected former businesswoman and Easingwold resident.
As of July 31[st] 2024 the Band Trustees were as follows:- playing members William Cleghorn (Chair), Geoffrey Nield and Amanda Prosser; and independent trustees Rev. Charlotte Cranfield, Lorna Savage and Helen Sykes.
The Executive Committee of the Band consisted of Geoffrey Nield (chair & treasurer), Duncan Law (vice-chair), William Cleghorn, Rev David Senior (Secretary) and seven other Band members. Their responsibilities covered Musical Direction, Safeguarding, Health & Safety, Engagement Bookings, Music Library, Recruitment & Training.
Administration
The Trustees met four times during the year to review the work of the Executive Committee. The Executive Committee met eight times during the year.
The Band’s policies and procedures were constantly kept under review. The Executive Committee received no reports of incidents, or expressions of concern, in relation to Health & Safety or Safeguarding issues. Annual safety checks were carried out on all the portable electrical equipment. The gas heater received an annual service; the fire extinguisher was checked and serviced. Fire evacuation drills were held. Insurance cover was maintained on the Band’s building, instruments and other property, public liability and Band members’ and Trustees’ indemnity.
At the Annual General Meeting, on October 30[th] 2023, the Treasurer’s annual financial statement and Independent Examiner’s reports were received and approved by the meeting. The accounts showed a deficit for the year of £532 (total income £7212. Total expenditure £7744). The Band’s assets were listed as £75758 which included a CAF Bank Gold Savings account figure of £25598.
Musical Director
Peter Andrews resigned as the Band musical director in June. Trial rehearsals were held with two candidates. With Band members’ approval, terms were agreed with Peter Woodrow who was appointed to the post in July.
Musical activities
During the year the Band played 3 formal concerts; at 5 local musical events; at a remembrance service in November; and carols at 5 preChristmas events. A small group from the Band visited 3 local primary schools, from which the Beginners’ Group gained new recruits.
Looking Ahead
In addition to a focus on filling vacant seats to bring the Band up to full strength, our new musical director Peter Woodrow is aiming to raise the Band’s playing standard and its public profile by entering contests.
With an eye on its medium and long term future, the Band will continue to develop its training and recruitment activities.
Since the Band received planning approval for a new bandroom on its present site, it has become evident that the cost of construction of our architects’ design is likely to be beyond our fundraising ability. A working group of Band members will be formed to review the design, construction methods and costs, with a view to achieving a substantial cost reduction without compromising planning approval. The Band will negotiate the purchase of a narrow strip of ground on the east side of its freehold property, and it will apply for adverse possession of a narrow strip of ground on the west side. These acquisitions will in due course facilitate construction without disturbance to the public. Funding for this preliminary work is being met by a donation. The Band will continue to husband its accumulated cash assets as potential match funding to support grant applications for its new bandroom project.
Signed: W H Cleghorn (Chair of Trustees) 26 February 2025
Easingwold Town Band CIO - Charity No 1194820 In¢ome and Expenditure Aug Isl 2023 to Julv 31s1 2024 INCOME 202312024 202212023 Pla in Fces/Co1lt1onS rJon¢ilions Plcmbcrshi Subscri Bandroom Hire Current Account Inter&st Gold Savin Account Intertst Cirants Clift Aid Leavin 3355.39 1160.00 1105.00 855.00 13.16 598.39 2496.70 2362.06 1135.00 292.50 0.25 13.01 25U.U tions 125.00 Present Collections 641.00 7190.52 TOTAL 7211.94 EXPENDITURE Slationer /Adverlisem¢nlS Uniforms fr lower8 In.strumentS ¢ind RL air. Buildin iiiid M¢iinlL"ndnL¢ Water and General Rates tin and Heatin InsurdnLe Bank Lhar 51.90 384.22 60.00 59.99 267.62 221.95 465.56 1127.35 102.09 133.00 677.55 322.80 284.36 85.6? l943.80 130.20 640.77 6574.56 262.80 245.42 289.15 1113.19 711.43 66.00 367.20 929.50 661.92 215.45 94.19 2403.70 M.r)..rt"rdvellin Costs CvnLYri F.x ises inc P.A. S .stem nd Tr"ees Pcrformin ts Trdinin Fl¢in(LTulor Honorarium I lo I "frainin Pro amme Leavin Presents M.D. 2 Members TOTAL 7744.17 Income lekq Expenditure 4532.23 £015.96 Signed G.Nield (Treasurer) >l g oz I hav¢examin the accounts and associated docum[5 and bclicvc ihal they reprc5ent a true and fair view of ihc Band's accounts ,8igned Mrs E Dunnett (tnspector) [.dlvx. g. gt2 *