Easingwold Town Band CIO (Charity No 1194820)
Trustees’ Annual Report for the Year Ending July 31[st] 2023
The Band was registered by the Charity Commission as a CIO (No 1194820) on 16[th] June 2021. The Band’s Unincorporated Charity (No 1101841) is now closed.
Structure, Governance & Management
The Band President is Mrs Kay Riley – a non-playing, but very supportive, prominent and well-respected former businesswoman and Easingwold resident.
As of July 31[st] 2023 the Band Trustees were as follows:- playing members William Cleghorn (Chair) and Amanda Prosser along with non-playing members Rev. Charlotte Cranfield, Lorna Savage and Helen Sykes.
The Executive Committee of the Band consisted of William Cleghorn (Chair), Duncan Law (Vice Chair), Geoffrey Nield (Treasurer), Rev David Senior (Secretary) along with seven other Band members having specific responsibilities for Musical Direction, Safeguarding, Health & Safety, Engagement Bookings, Music Library and Beginner’s/Development Band Tuition.
Administration
The Trustees met four times during the year to review the work of the Executive Committee. An additional playing member was to be appointed as Trustee to provide a balance of playing and non-playing Trustees. The Executive Committee met 9 times during the year.
The Band’s policies and procedures were constantly kept under review. The Executive Committee received no reports of incidents, or expressions of concern, in relation to Health & Safety or Safeguarding issues. Annual Safety checks were carried out on all the portable electrical equipment. The Gas Heater received an annual service, and the fire extinguisher was also checked and serviced.
At the Annual General Meeting, on October 30[th] 2023, the Treasurer’s annual financial statement and Independent Examiner’s reports were received and approved by the meeting. The accounts showed a surplus for the year of £616 (Total Income £7191. Total Expenditure £6575). The Band’s assets were listed as £75276 which included a CAF Bank Gold Savings account figure of £25000.
Objectives and Activities
The Band’s activities as a CIO continue to meet its Charitable objectives, as stated in its Constitution, i.e. to further the study, practice and appreciation of brass band music through performance, education and training. This is achieved by the appointment of a Qualified Musical Director, along with a Professional Music Tutor to provide the training to our beginners group and the follow-up Development Band which feeds into the senior Easingwold Town Band.
Achievements and Performance
The Band played nine formal concerts during the year in addition to local Church Carol Services, a November Remembrance Service and a Wedding Celebration.
Looking Ahead
Our conductor of 13 years, Alistair Shipman, finally laid his baton down in September 2022. He departed with the warmest appreciation from everyone connected to the Band, having led us with flair and dedication. We were, however, extremely pleased to engage an equally qualified Musical Director in Peter Andrews. Peter has had formal brass band training with several prominent brass musicians and conductors, as well as previous conducting roles in local bands and considerable playing experience with Championship bands.
With an eye on its medium and long term future, the Band is aiming to continue to develop its training and recruitment activities. This has already involved recruitment events and visits to local schools.
In view of the flooding problems over the past years it was decided to consider building a new bandroom on the site of our existing bandroom. Architects’ plans have been completed, site surveys and necessary reports prepared and, finally, the Local Authority Planning Approval has been given. The costs to date have so far been funded by an anonymous donor. It is now necessary to put the proposals into action. This will require a substantial funding campaign, particularly with support from local/national grant awarding bodies.
Signed: W H Cleghorn, (Trustees’ Chair) 21[st] May 2024
Easlwiold Town Band Income and ExpeNllture to July 31" 2023 202212023 Income 202112022 Playlng Feeslcollectlons Donations Membershl Fees Bandroom Hire Bank Interest Grants Leavlng Present Collectlons 2496.70 2362.06 1135.(Kl 292.50 13.26 250.(KI 641.? 7190.52 1434.86 4003.16 1120.00 0.38 6285.lJ) 12843.40 Expendlture ststionery/Advertlsements Gifts {Flower5) Instruments and Repairs Buildin s and MaInternCe Water and General Rates Llghtin and Heatln Insurance Bank Char Muslc M.D.Travellln Costs Contestlconcert Expenses Band Re istry, B8 En land Fees Perfomiin ht5 Tralnin bandnutor Honorarlum I to l Trainin Pro ramme Leavln Presents MD + 2 Members TOTAL 51.90 205,35 2859.14 1133.98 174.14 265.94 792.34 60.27 337.56 1558.15 7050.83 202.05 63.88 1429.60 3190.15 59.99 267.62 221.95 465.S6 1127.35 102.09 133.txl 677.55 322.80 284.36 85.62 1943.80 130.20 es 6574.56 19323.38 SURPLUS 615J6 79. IIJJ G.Nleld ffreawrnr) wIA2 o 21 I have examlned the accounts and assoclated documents and belleve that they represent true and fair vie of the stste of the Band's accounts Slgned E nIlett (Inspector)