PANDEMIC CoMMUNrrY BANDSTAND CIO Annual Report and Unaudited Financial Statements Year ended 31 December 2025 Pandemit Community Bandstand 2025 vl.0
Pandemic Community Bandstand egistered Charity No: 1194786 Trustees Stephen Williams Nicholas Wright Neil Crumble (appointed l January 20251 Andrew Alcock (appointed 25 September 20251 Michael Couglin lappointed 22 February 20261 Registered address East Dene Cotmandene Dorking Surrey RH4 2BN Independent examlner Karen MortimerACMA
Pandemic Community Bandstand CIO Registered CharSty No.- 1194786 Trustees. report for the year ended 31 December 2025 The Trustees present their report together with the unaudited Pinancial statements of the Charrty for the year ended 31 Dember 2025. The financial statements have been prepared in accordance with the accounting policies set out in note I to the financial statements, applicable law and the requirements of the Statement of Recommended Practice ISORPI. 'Accounting and Reporting by Charities. Issued by the Charities Commission and effective from January 2019. History, objectives and actlvities of the charitv Pandemlc Community Bandstand Is a registered charity incorporated as a Community Interest Company in 2021. The purpose of the charity is the building and maintenance of a bandstand in Meadowbank Park, Dorking. Surrey as a permanent outdoor venue for the benefit of the local community and as a ommemoration of the impact of the Covid-19 Pandemic. on the bandstand has been built, the charity will organise, promote and rnn a series of free, Sunday afternoon bandstand concerts throughout the summer season, to be known a "Music in Meadowbanv,. The bandstand will also be available for other musical and performance events, subject to constraints required by the local council (Mole Valley District Counclll. The charity is based in the United Kingdom at the. registered office shown on page l. The Trustee5 who served during the year are shown on page l. Review of progre$5 durlng the year The trustees are delighted that slgnificant progre55 has been made during the year and that the construrtion of the bandstand is now undernvav. Planning permission to build the bandstand was Branted by Mole Valley District Council in 2023. Since then. the charity ha5 been in discussion with a number of external bodies over the award of funding to finance construction. In July 2025, Surrey County Councll agreed to provide the majority of the fund5 needed to build the bandstand ènd a funding agreement with the Council'5 community funding body. Your Fund Surrey, was signed in October 2025. In September 2025, Mole Valley District Council also awarded funding towards the de5igTr, bulld and maintenance of the bandstand though its Community Infrastructure Levy. In parallel, the charity also launched a "Benefactort fundraising campaEn amongst businesses, charities and communlty organisations and has received further donations. Wlth most of the funds needed to build the bandstand pledged. in November 2025, the charity signed a long-term lease with Mole Valley District Council over a plot of land in Meadowbanks Park, Dorkin& on which the bandstand will be built and on whlch planning permission was granted in 2022.
Pandemic Community Bandstand CIO Registered Charity No-. 1194786 The charity also placed the order forthe fabrication of the bandstand superstructure, paid the deposit to the bandstand manufacturer and commenced preliminary groundworks. Flnanclal review During the year, the charity received £72,372 from external funding providers and benefactors12024 £nill. These amounts have been set aside and added straight to the charitfs reserve funds held for the construction of the bandstand. Depending on the fundin8 conditions required by providers, these receipt5 have either been classified as Restricted, or Unrestricted Designated funds. The charity has also made payments for design, planning and construction of £54,923, which have been recorded in the charitys balance sheet under Assets under Construction12024 £nill. The charity also received general donations of £2,0 12024 £nil) and incurred expenditure on Charltable Activities of £726 {2024 £2031. representing website, publicity and insurance costs. With Income received durlng the year higher than expenditure and external funding received set aside for the construction of the bandstand, Total Charity Funds have increased from l£1,4481 at the end of 2024 to £72,199 at 31 December 2025. At the end of the financial year, the charty had bank balances of £20,10912024- £1,385). All the trustees give their time freely and no trustee has received any remuneration for the year {2024 £nil. Management and governance arrangements The trustees meet formally on a gUlar basis to discuss the management and activities of the charity and to monitor progress and risks. With the award of external funding, the charity Strengthened its Board during the year with two new trustee appointments. With the construction phase starting in late 2025, the charrty also established a management committee to which a number of volunteers have been recruited, wlth backgrounds in civil engineering and construction, finance, fundraisin& event mana8ement and governance. This committee meets monthly. The trustees greatly appciate the many hours of work devoted to the charity by thls group of volunteers. Future plans Construction of the bandstand will continue over 2026, as wlll further fundraising aimed at benefactors and concert sponsors. Once construction Is completed, the charity hopes to put together an exciting program of music and events in 2026. Approved by e Twstees and 51Bned on thelr behalf by: Stephen Willlams ?¥March 2026
Pandemic Community Bandstand CIO Registered Charity No.. 1194786 Statement of trustee< responsibllltles in relation to the flnancial statements The trustees are responsible for preparing the Trustee5' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting standards (United Kingdom Generally Accepted Accounting Practice). The law appllcable to charities In England and Wales requires the trustees to prepare financial statements for each financial year which gtve a true and fair view of the state of affair5 of the charity and of the incoming resources and application of resources of the charity for that perlod. In preparing these financlal statements, the trustees are required to.. select suitable accounting policies and apply them consistently,. obseThe the methods and principles in the Charities SORP,. make jud8ements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed. subject to any departures disclosed and explained in the financial statements,. and prepare the accounts on a going toncern basis unless it is inappropriate to presume that the charity will contlnue In business. The trustees are responslble for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011 and the Charity (Accounts and Reportsl Regulations 2th)8,. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees and 51gned on their behalf bv: Andrew Alcock 2£ March 2026
Pandemic Community Bandstand CIO Registered Charity No: 1194786 Independent exarniner report to the trustees of the Pandemic Communlty Bandstand CIO I report to the trustees on my examination of the accounts of the Pandemic Community Bandstand CIO 1.the charit) for the year ended 31 December 2025 which are set out on pages 6 to 12. Responsibllities and basis of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in aCCor(lan wlth the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Charity's accounts carried out under s. 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s. 14515llbl of the Art. Independent e¥aminerfs statsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination givin8 me cause to believe that in any material respect.. accountin8 records were not kept in respect of the Charlty as required by section 130 of the Act- the accounts do not accord with those records- or the atcounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 21K)8 other than any requirement that the accounts give a 'true and fair view whlch is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examinatlon to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Karen Mortimer ACMA PLQ SS March 2026
Pandemic Community Bandstand Statement of financial attivities forthe yearended 31 December2025 Notes 2025 Unrestricted Restricted funds funds 2024 Unrestricted funds Total 2025 Income from: Donations and external benefactor funding 24,5(KJ 49,873 74,373 Expendlture on: Charitable activities 24,51XI 49,873 74,373 726 726 7Z6 726 203 203 Net surplus/(defKit) for the Year 23,774 49,873 73,647 12031, Reconclliatlon of funds Total funds brought forward Total funds carrfed forward {1,4481 22,326 (1,448) 72,199 11,2451 11,4481 49,873
Pandemic Community Bandstand CIO Balance Sheet Year ended December 2025 Notes 2025 2024 Fixed assets Assets under construction 5,167 Current assets Cash at bank and in hand 20,109 20,109 1,385 1,385 Current1Sabilfties Creditors: falling due within one year Net current assets / (liabilitles) (8,000) 12,109 18,(KM)I 16,6151 Netassets 72,199 11,4481 Funds Restritted Fund5 Unrestricted funds Designated funds General fullds Totsi charity funds 49,873 22.51)0 (174) 72.199 11,4481 11,4481 Approved by the trustees ar)d signed on their behalf by: Andrew Alcock March 2026
Pandemic Community Bandstand CIO Statement of cashflows Year ended December 2025 2025 2024 Net surplus/ (deficit) forthe year 73,647 12031 Net cash 8enerated from/{used In) operdting artlvitle5 73,647 12031 Cash Ilows from inve5tlng activltles Increase in Assets under Construction Net tash flows from Investing activitles 154,923) (54,9231 12031 Net increasel{decrease) In cash and cash equlvalents 18.n4 12031 Cash and cash equivalents at l December Cash and cash equivalents at 31 December 1,385 20,109 1,587 1,385
Pandemic Community Bandstand CIO Notes to the financial statements Forthe year ended 31 December 2025 l. Accountlng policies 1.1 Basis of preparatlon and general infomiation The financial statements have been prepared ill accordance with the Accounting and Reporting by Charities.. Statement of Recommended practice applicable to charities preparing their accounts in accordance with the Financlal Reporting Standard applicable in the UK and Republic of Ireland IFR51021 {effective l January 20151- (Charities SORP IFRS10211, the Flnancial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021. Pandemic Community Bandstand CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially reco8nised at historical cost or transaction value unless otherwise Stated the relevant accounting policy notes. The principal accounting policies adopted in the preparation of the financial statements are as follows.. 1.2 Golng concern basis of accountlng The flnancial statement5 are prepared on a going concern basis, under the historical cost conventlon. The trustees consider that there are no material uncertainties about the charity's ability to continue as a goin8 concern nor any significant areas of uncertainty that affert the carrying value of assets held by the charity. 1.3 Income Income is recognised in the period in which the charity is entitled to receipt and the amounts can be measured with reasonable certalnty. Donations and External Benefactor Funding are recognised when the charity has been notified in writing of both the amount and settlement date: In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met or the fulfilment of this conditions is wholly within the control of the charity and it is probable that these conditions well be fulfilled In the reporting period. 1.4 Expenditure All expenditure is accounted for on an accruals basis. All expenditure is recognised On there is a legal or constructive obligation to that expenditure. it Is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. 1.5 Charltable activitles Charitable expenditure comprises those costs incurred by the charity in the delivery of its activitles and services for its beneficiaries. It includes both those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Pandemic Community Bandstand CIO Notes to the financial statements Forthe year ended 31 December 2025 1.6 Assets Under Construction Assets Under Construction represents capital costs incurred on the bandstand during its planning, design and construction and whilst the bandstand is not yet complete or available for use. It is initially recoBnised at Cost. which intludes all directly attributable experTrditure necessary to brin8 the bandstand to the location and condition required for It to operate as intended. This include5'. Purthase price of materials and equipment Contractor costs Dirert labour costs Professional fees, planning and design costs Site preparation and installation costs Assets under constructlon are not depreciated until they are available for use and have been reclassified to the appropriate fixed asset cate80ry. 1.7 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits and other short-term highly liquid Investments that are readlly convertible to a known amount of cash and are subject to an insi8nifScant risk of change of value. 1.8 Fund accounting Unrestricted income funds are general fund5 that are available for use at the trustees, discretion In furtherance of the objectives of the charity- Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to Set aside to use for a specific purpose. Restricted funds a donations which the donor has speclfied are to be solely used for particular areas of the Charity's work or for specific projects belng undertaken by the charity. 2. Income 2025 2024 Donations from Trustees 2,000 Funding from external benefactor5 Surrey County Council- Your Fundsurrey Mole Valley District Council Community Infrastructure Le Other benefartor donations Total Fundin8 from external benefactors Total Income 49,873 20,000 2,500 72,373 74,373 10
Pandemic Community Bandstand CIO Notes to the financial statements For the year ended 31 December 2025 3. Charltable activlties 2025 2024 Expenditure on charitable artivities 726 203 Trustee5' remuneration and expenses No trustee or any persons connected wlth them have received any remuneration from the charity during the year. During the year, the trustees incurred costs on behalf of the charity totalling £362 relating to the charitvs web51te and insurance. The trustees were reimbursed these amounts during the year.12024'. £nill 4. Flxed assets Assets Under ¢onstructlon Cost At l January 2024 Additlon5 Atl January 2025 Additions At 31 December 2025 5,167 5,167 54,923 60,090 S. Creditors: Amounts falllng due withln one year 2025 2024 Loans from trustees 8,000 8,000 Since the charity was established in 2021. the charity has funded much of the costs for the desi8n and planning for the bandstand. as well as expenditure oll charitable activities by mean5 of loans from the trustees. The loans are interest free. The trustees may sÈek repayment at some point subject to the charity having available funds to repay the loans. The trustees also have the option of convertillg the loans into donations. No loan5 were made during 2025 and the trustees made donatlons of £2,000 to the charity.12024
Pandemic Community Bandstand CIO Notes to the financial statements Forthe year ended 31 December 2025 6. Funds l January 2025 Surplusl (Deffcit) for year 31 DÈcember 2025 Unrestrlcted funds Designotedfunds.. Design, build and maintenance General fundg Totsl unrestrlcted funds 22,5) 1,274 23,774 22,500 {1741 22.326 11,4481 11,4481 Rettricted funds Your Fund Surrev Totsl funds 49,873 73,647 49,873 72,199 11,448) l January 2024 Surplus/ (Deficlt) for year 31 De¢ember 2024 Unrestrirted funds General unrestricted fund5 Total funds {1,2451 11,245 12031 1203) 11.4481 (1,4481 12