2023-12-31-accounts

CLIMATE LIVE

(A charitable company)

TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Charity Number: 1194784 Company Number: 13078058

CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

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||| |---|---| |CONTENTS| |KEY INFORMATION| |2| |TRUSTEE REPORT| |3| |STATEMENT OF FINANCIAL ACTIVITIES| |11| |BALANCE SHEET|12| |NOTES FORMING PART OF THE|13| |FINANCIAL STATEMENTS|

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees present the trustee report and financial statements for the year ends 31 December 2023.

REGISTERED OFFICE

The registered office is at Beckington Barn, Stubbs Lane, Beckington, Frome BA11 6TE

TRUSTEES

The trustees who acted during the year were: Frances Fox Dominique Palmer Molly MacAskill

All the above trustees were acting on the date of approval of this report.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The governance documents are: -Charity Commission for England And Wales Certified Articles of Association.

BANKERS: Nat West, City of Bath, 24-25 Stall Street, Bath BA1 1QF

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

AIMS AND OBJECTIVES

Purposes and aims

The charity's purposes as set out in the objects in the charity's Memorandum and Articles are:

To advance the education of the public in sustainable development, the natural environment and effects on that environment of both natural and other activities whether pursued by man or not. Sustainable development means "development which meets the needs of the present without compromising the ability of future generations to meet their own needs."

Ensuring our work delivers our aims

We reviewed our aims, objectives and activities at the end of the year. This review looked at what we achieved and the outcomes of our work in the previous 12 months. The review looked at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helped us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

The focus of our work

Our main objectives for the year were the education of sustainable development. The strategies we used to meet these objectives included:

• Engage a new audience, especially young people.

• Educate people on the challenges faced by those on the frontlines of ecological breakdown, as well as those forecast by scientists for the future. This aligns with ACE’s focus areas education, training and public access to information.

How our activities deliver public benefit

Our main activities and who we try to help are described below. All our charitable activities focus and are undertaken to further our charitable purposes for the public benefit.

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CLIMATE LIVE

(Charity Number: 1194784. Company Number: 13078058)

CHAIR OF TRUSTEE'S REPORT FOR THE YEAR ENDED 31

DECEMBER 2023

This year Climate Live has achieved amazing things in our journey to educate thousands in sustainable development.

We built on the success of 2022 with our open topped double decker bus that we used as a mobile education platform with the lower deck used for workshops and information exhibitions and the top deck as a stage. We also took an educational stall to other festivals and spoke on panels on other stages at the festivals. We were invited to speak and share our educational content on main festival stages at Glastonbury (Silver Hayes), Reading, Leeds, Forwards, Sziget and NEON. We went to 13 festivals: Leeds, Latitude, Wireless, Boomtown, Community, Wireless Crystal Palace, Wireless Finsbury Park, Reading, Forwards, Glastonbury, Sziget, NEON and Wild Paths. We powered the bus stage with solar panels which conveyed a powerful message that it is possible to run events more sustainably. To further this we invited music/event industry sustainability experts to join us on panels and discuss what more can be done in the industry, which was a great way to engage music fans. The bus uses HVO (hydrotreated vegetable oil) fuel.

There were 52 artists. The artists who performed were a mix of established artists and up-and-coming ones. We ensured our lineups platformed a diverse range of voices with plenty of women and People of Colour. We matched each lineup with the genres on the festivals’ main lineups so had a variety of music including indie, rock, pop, alternative, rap, hip-hop and R&B. This targeting maximized our appeal to the audience at each festival. All artists spent time with the Climate Live education formation team to ensure that the correct educational messaging was delivered. It is heartening to see so many music artists supporting Climate Live to educate more more in sustainable development.

109 expert speakers in total joined the educational panels, discussions and workshops panels.

Our educational video was played on the big screens at 5 festivals we attended: Reading, Leeds, Latitude, Forwards and Love Saves the Day. The Climate Live campaign video was played on the big screens on all the stages at these festivals between every act throughout the duration of the festival. This built footfall to our stall and ensured that our educational message was seen by almost 100% of the 325,000 festival attendees as well as by staff, artists and their teams.

We worked with our Climate Live colleagues in 39 other countries in all continents across the world. It has need extraordinary to see this geographic growth and engagement.

Climate Live successfully became a United Nations Framework Convention on Climate Change (UNFCCC) Observer Organisation on Decemember 1st 2023. The Climate Live team played a key role in planning, designing and programing a Climate Live Pavilion in the Blue Zone of COP28 in Dubai in December 2023. The pavilion hosted over 90 educational events that mirrored the Climate Live double decker bus campaign.

Frances Fox Founder & Trustee of Climate Live 15 September 2024

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

Financial Review

With sound financial management and the support of both its trustees and volunteers the charity generated a very positive financial outcome for the period. The higher expenditure than in 2022 reflected the increased educational activities of the charity. The funding to pay for this was from grants and donations received.

Principal Funding Sources

The principal funding sources for the charity are currently by way of grants and donations.

Investment Policy

Aside from retaining a prudent amount in reserves each year most of the charity’s funds are to be spent in the short term so there are no funds for long term investment. Having considered the options available, the trustees decided not to make investments. A review of investment policies is planned early in the new financial year.

Reserves Policy

The trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be between 1 and 3 months of the expenditure. The reserves are needed to meet the working capital requirements of the charity and the trustees are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding.

Structure, Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 11 December 2020 and registered as a charity on 14 June 2021. The company was established under a Memorandum and Articles of Association which established the objects and powers of the charitable company. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Trustees

The directors of the company are also charity trustees for the purposes of charity law as defined by Section 177 of the Charities Act 2011. All trustees give their time voluntarily and received no benefits from the charity.

Risk Management

The trustees have conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

transactions and projects. Procedures are in place to ensure compliance with health and safety of consultants, volunteers, artists and visitors to Climate Live events. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

Organisational Structure

At present there are three trustees from a variety of educational and professional backgrounds relevant to the work of the charity.

Responsibilities of the Trustees

The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Trustees should follow best practice and:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent; and

• prepare the financial statements on the going concern basis unless it is not appropriate to assume that the charity will continue on that basis.

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Trustees

The Trustees, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.

We certify that:

• so far as we are aware, there is no relevant information of which the company’s Independent Examiner is unaware; and

• as the directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charity’s Independent Examiner is aware of that information.

Independent Examination

The charity is below the thresholds for the Companies Act and below the two thresholds for the Charities Act 2011 and so is exempt from an audit but does require independent examination. The charity is subject to the small companies’ regime.

Ms F Fox (Trustee)

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 continued

ACHIEVEMENTS AND PERFORMANCE

In the year to 31 December 2023 the registered charity received £173,136 in grants and donations, resulting in a net income of £68,923. Capital and equipment payments amounted to £578.

FINANCIAL PERFORMANCE

The accounts are set out on​ Pages 11 and 12. Th​e trustees consider the financial position at 31 December 2023 is satisfactory.

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

STATEMENT OF TRUSTEES RESPONSIBILITIES

For the year ending 31 December 2023 the charity was entitled to exemption from audit. The charity is below the thresholds for the Companies Act and below the two thresholds for the Charities Act 2011 and so is exempt from an audit but does require independent examination. The charity is subject to the small companies’ regime.

Trustees’ responsibilities

• The trustees have not required the charity to obtain an audit in accordance the Companies Act and the Charities Act 2011.

• The trustees acknowledge their responsibilities for complying with the requirements with respect to accounting records and the preparation of accounts.

• These accounts have been delivered in accordance with the provisions applicable to charitable companies subject to the small companies regime.

On behalf of the trustees

Frances Fox 15 September 2024

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts S•ctlon A Report to the trUsta￿dIrcttsr$1 members of aiffAte LNe On accounts for the year Ènded December 31" 2023 Charity no.: 1194784 Company no.: 13078058 S•t out on pag•s 2to8and 11 to14 I rewt to the charity trustees cffl my exarnina￿n ofthe a0￿Unts ofthe Company for the year ended 31112 12023. Responsilxlities and ba$ls of rèport As the trustees of the Company (who are also the directors of the company for the purFX)ses of company lawl. you are reSponsi￿e for the preparabon of the accounts in accordan￿ with the requirements of the Companie5 Act 21Th {Ihe 2006 Act"). HawThJ salFsfied myself Ihat the accounts of the Company are not required to ￿ audited for this ￿ar undèr Part 16 ofthe 2006 Act and arè Èligiblè for indepeThJent examination, I rewt in resF£Ct of my examinatK)n of your charitys acwjnts as carried out under secth)n 145 of the Charities Act 2011 Ihe 2011 Acri. In carrying out my èxamin3b"on. I have followed thè Directions given by the Charity CoMmissK￿ luThJer section 145(5llb) of the 2011 ACL Independent I have ccffl￿eI9l my examinatKffl. I confirn that Th) material matters have •xaminèrfs statemènt ¢x)m8 to my attènb.on {othw thw that dis¢Jsgd below.) vh)M* gIVg$ m& caLtsa to bdieve that . acccyjnting records were rw)t kept in acCOrdar￿ V￿th section 386 ofthe Companies Act 2(Q6', or • Ihe accounts ￿ mt acc¢yd such rècords. . the accourrts comply with relevant accounting requirements under Sacti￿ of thè Companiès Act 20(K othèr than any r8quiranènt that thè accojnts gtve a and fairf view is a mattèr considered as part ofan independent ￿or .the aco)unts have nol been prepwgj in aC￿rthCe wtth the CharIt￿S SORP {FRS1W2). IER October 2018

the exarninats"c￿ trj whh* attentrjn s￿MIld be drawn in this rerM)rt in Opi.Iqenat4e a proper understsndiNJ of Ihe att￿Thts tts be ￿Ched. - Pleèse dekte the wcyts ￿ the brdckets rfthey <k) ￿t apply. Signed: September 1 2tr24 Narn•: Paula Williarns Relevant professional quali￿Cation(SI or body Irf any): MBA Bsc Hon5 Address: Frorne BA11 1LB Sacvon B Dlsclosure Only cotnplete if Ihe exarniner needs to highlight matenal rnattet5 of concem Isee CC32. In¢JepeThJent eXamti)at￿ ofrtonty &xwnts: aThJ gU¥jan￿ for exarTuner51. Glve hero brlef detalls of any item8 that the •xamlnerwlshe8 to di￿10$0. IER Octob•r 2018 io

CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

STATEMENT of FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

This statement of financial activities includes all gains and Losses in the year. All incoming resources and resources expended derive from continuing activities.

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

Approved by the Trustees at the trustee meeting on 15 September 2024.

F.Fox Chair of Trustees

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

Notes forming part of the Financial Statements for the year ended 31 December 2023

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied

consistently throughout the year.

(a) Basis of accounting

The financial statements have been prepared under the accruals basis, which is also called traditional accounting or the GAAP Generally Accepted Accounting Principles (GAAP) basis.

(b) Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in

furtherance of the general objectives of the charity.

All funds are unrestricted.

(c) Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

(d) Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

(e) Fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at 4 years. Impairment reviews are carried out as and when evidence comes to light that that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.

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CLIMATE LIVE (Charity Number: 1194784. Company Number: 13078058)

1. Grants

Unrestricted 2023 European Climate Foundation £30,000 Climate Emergency Collaboration Group Rockerfeller £25,000 Philanthropy £55,000 We Mean Business Coalition £59,998 Andreas Serenus Hoffmann

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CLimaTE LIUE CLIMATE LIVE (Charity Number 1194784. Company Number: 13078058) 15