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2023-06-30-accounts

W A V E S M U S I C T H E R A P Y

A N N U A L R E P O R T J U N E 2 0 2 2 - J U N E 2 0 2 3

Waves Music Therapy Charity number 1194782

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 30 June 2023

Trustees:

Kanwaljit Sachdeva- Chair Paul Finnett Michelle Garner

CEO:

Victoria Hartkemeyer

Address:

Waves Music Therapy 22 The Drive East Preston Littlehampton West Sussex BN16 1QL

Project Lead: Ruth Spencer

Clinical Lead:

Hazel Child

Independent Examiner: Philip Woodgate FCCA Woodgate Accounting Services Ltd Unit 43, Newhaven Enterprise Centre, Newhaven, BN9 9BA

Funding lead: Anna Macken

Chair of Trustees

Letter from the Chair of Trustees:

The excellent team at Waves have worked relentlessly over the year to build on its conversion to a CIO last year. In our second year, the charity has expanded its partnerships with local and national organisations as well as talented individuals that bring with them a wide variety of skills. Waves has been able to grow through providing a wider range of services to meet the needs of vulnerable young people and adults in the Sussex area through music therapy. Waves is developing a strong identity with practitioners who benefitted from the inaugural conference this year.

As we look to next year, we are planning to expand and develop the board of trustees to support the CEO and team more effectively as the charity grows.

The board would like to congratulate and thank Victoria for all her hard work and also the wider team at Waves who have made this a successful year. Kanwaljit Sachdeva

CHAIR OF TRUSTEES

Trustee Annual Report

WAVES MUSIC THERAPY TRUSTEE ANNUAL REPORT.

Year ended June 30th 2023

The Trustees present their report and financial statements for the year ended 30 June 2023.

The financial statements have been prepared in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and comply with the charity’s governing document, and the Charities Act 2011.

WHO WE ARE

Waves Music Therapy is a West Sussex based team of HCPC-registered, experienced, and friendly clinicians who endeavour to provide the highest standard of music therapy provision. We are musicians who use our therapeutic tool kit, clinically recognised psychological interventions and creativity to connect and communicate with our service users in the way that is appropriate for them and their needs.

Waves provides music therapy sessions to individuals with a range of complex additional needs including social, emotional, mental health, trauma, physical, communication and learning needs. Our work provides opportunity for meaningful relationship building, self-expression, creativity and communication, reduces stress and anxiety, all of which leads to improved confidence and selfesteem, emotional well-being and growth.

Our mission

OUR MISSION:

Our mission is to enable any person, with any additional need, who seeks to engage in clinical music therapy with our qualified, HCPC registered therapists, to be able to do so. The charity will work across the county of West Sussex to ensure that there are no barriers to accessing the service and will use our funds to support our clients to engage in music therapy.

Waves Music Therapy provides individual and group clinical music therapy sessions for any person with any additional need who will benefit from a safe, accessible therapeutic space. Music therapy supports the social, emotional, mental health, communication, learning and physical needs of our service users with the objective of improving well being and quality of life.

The Trustees are aware of Charity Commission guidance on public benefit reporting as set out in Section 17 of the Charities Act 2011. They believe Waves Music Therapy fulfils a fundamental public benefit by:

“For the public benefit, the relief of those in need by reason of physical and mental health, ill health, disability or social disadvantage through providing clinical music therapy by HCPC registered therapists with the overall objective of improving quality of life.”

Successes 22-23

SUCCESSES 2022-2023

NHS SUSSEX

In January 2023 Waves were one of six services in Sussex selected by the NHS Sussex Integrated Care Board (ICB) who, in recognising our ability to connect with and engage children and young people with complex additional needs, commissioned a piece of work entitled: Reaching complex young people, elevating youth voices and opinions about the NHS.

The aim of the research was to engage children and young people with additional needs, listening to their experiences of their health and care. We ran 6 workshops, reaching 46 children and young people; engaging children who use alternate communication modes such as communication devices, sign and makaton, children who are non speaking with profound needs, children with complex histories of trauma, children with mental health needs, children with learning needs and children in care.

Following the six, 2- hour workshops where each group was consulted about their feelings, their words were brought together in a powerful spoken word piece. The childrens’ voices were clear, and common themes emerged. The children told us they need to feel heard and listened to, that there is a sense of powerlessness around their care, that they desire independence and that the NHS feels distant, that they don’t know where to go for help and that they have experiences of reaching out and there being no response, action or resolution. We told the NHS that the young people need to feel seen and heard, that it takes time to build relationships and that commissioners need to meet the children where they are and aim to value and understand them., Our findings were submitted to the NHS and collated as part of their development of a new Integrated Care Board in Sussex. Links to the music and report can be found on our website

Notable Moments

BBC Comic Relief

BBC Comic Relief choose Waves to star in 2024 Red Nose day film.

In summer 2023 BBC Comic Relief chose, from the thousands of projects that they support every year, the work that Waves Music Therapy undertakes in local schools to feature as their UK project on Red Nose Day - 15th March 2024 (BBC). Comic Relief’s focus on our work is a huge validation of the work that we deliver.

Comic Relief's vision is to create a just world free of poverty. They believe that “those closest to the issues have the best solutions,” so they partner with amazing projects and organisations that tackle some of the biggest challenges faced by society today. Comic Relief funding supported Waves to deliver spoken word workshops across schools in West Sussex and we are extremely proud that our work, ethos & vision is being recognised in this way.

Comic Relief also selected the project to be the foundation for Red Nose Day lesson plans. These classroom resources - based on the workshops delivered by our spoken word artist and facilitator - will be shared with every primary and secondary school in the UK.

We look forward to sharing all of the news in our 2023-24 report.

Funding News

GRANTS RECEIVED THIS FINANCIAL YEAR JUNE 22-23

Restricted Grants

Unrestricted Grants

The Toby Finnett Project:

Waves Conference 2022

On September 24th 2022 we held our inaugural Waves Music Therapy conference at Creative Heart in Littlehampton, West Sussex. The conference, entitled Creative Arts Therapies: Collaboration, Connection and Communication , brought together 36 Arts therapists, music practitioners and student music therapists in a day of experiential sessions, reflective practice, peer supervision, networking and learning.

Our three presenters delivered 6 hours of CPD:

Through the 'magical window': An Exploration of Role in Drama Therapy . Stephanie McClean. Creative Arts Psychotherapist (drama).

Speaking Through Music - coming back to the future through listening to songs. Experiences of a community music therapy group for adults. Anna Macken, Music Therapist.

Spoken word: a workshop sharing the use of rap to engage at-risk, vulnerable and complex young people . Louie LeVack: rapper, performer & practitioner.

100% of delegates shared that they would like to attend future events and feedback included: “Hugely helpful and inspiring” “Great to connect with other therapists” “I feel nourished, have lots of new ideas and am ready to get started” and “Waves feels like home.”

The numbers

Client hours for period June 22-June 23 Total hours client hours delivered: 3309

----- Start of picture text -----
Individual client hours Group client hours Rap client hours
0 500 1000 1500 2000
cancer Palliative care
The pie chart to the right expresses the
primary reason for referral to music therapy Life limiting condition Dementia
and community music with Waves Music PMLD Learning Needs
Therapy in 2022-23.
In this year we have seen a marked increase Neuro diversity SEMH/ Mental Health
in the referrals to our service from Physical need Challenging behaviour
mainstream education settings to support
Adoption support Trauma
children with Social, Emotional and Mental
Health needs. Music therapy is evidenced Communication
as an effective means of enabling young Communication cancer PMLD
people who struggle to communicate to 14.8% 0.9% 6.3%
build positive relationships and move Learning Needs
towards well-being. 15.4%
Our referrals across all areas have
Trauma
increased and our team of therapists work 11.1%
across all age groups 0-65+ offering music
therapy in individual, group and community
Adoption support Neuro diversity
settings, 2.8% 8%
We delivered a record 3309 clients hours in
22-23.
Challenging behaviour
7.8%
Physical need
0.7%
SEMH/ Mental Health
31.5%
----- End of picture text -----

Note from the CEO

I am very proud of the achievements of our service in this, our second year as a CIO. Being selected for major pieces of work on a county wide level with NHS Sussex, and then on a national level with our work with Comic Relief is huge reinforcement that the work we are doing is valuable, valued and continually growing. This is also reflected in the growing number of people with complex needs that we delivered over 3300 client hours this year across early years, children, young people, adults and the elderly in a diverse range of settings.

Our team continues to thrive and support one another, most notably with our conference in September ‘22 which brought the opportunity for us to be together to learn, collaborate and celebrate our work. I think that the comment from one of our delegates that the Waves conference “felt like home” is the biggest validation for me as founder when remembering back in 2013 that I established Waves to bring people together; both those in need and qualified clinicians, in a supportive environment.

My sincere thanks to the trustee board who guide and oversee all that we do, our talented and dedicated team and of course our musician beneficiaries.

Victoria Hartkemeyer

FOUNDER/CEO

Financial Review

FINANCIAL REVIEW

Total income for the year ended 30 June 2023 was £132,772, made up of 56.5% from therapy sales, 30% from grants and 13.5% from donations.

A breakdown of our therapy sales revealed that less than 12% is funded by private individuals and families. The rest we help our service users to access funding – for example from social services, pupil premium, charities, virtual school, direct payments.

Total expenditure in the year was £117,730. Of this over 82% paid directly for delivery of music therapy/workshops.

As Waves seeks to support people at their point of need, including assisting with financing sessions, we are keen to secure grants for ongoing projects as well as secure grants to enable us to meet our operational costs. We will also endeavour to build up reserves to enable us to finance the charity’s commitments for 3-6 months.

Any funds described as “restricted income” are available only for the specific projects or purposes determined by the funders. In addition, we hold “designated funds” which have been raised for a specific project or purpose.

At the end of June 2023, we carried forward the following restricted funds: Groundwork UK (Comic Relief) £4,990

Adur District Council (Ukrainian Refugee fund) £4,990

Worthing Borough Council (Ukrainian Refugee fund) £4.990 Skipton Building Society £2,000

and the following designated fund:

The Toby Finnett Project Fund £18,914

Financial Review

FINANCIAL REVIEW

As part of the year end process the Trustees reviewed the charity’s Reserves Policy. It was confirmed that the policy was still valid, and that the charity would maintain free reserves because: it has no endowment funding and is entirely dependent on income funding from year to year, which is inevitably subject to fluctuation, and it requires protection against, and the ability to continue operating despite catastrophic or lesser but damaging events.

To this end, Waves Music Therapy aims to accumulate reserves equal to 3 to 6 months unrestricted expenditure. At the end of June 2023 our unrestricted reserves (excluding designated reserves) stood at £25,030; this represents just over 3 months of unrestricted expenditure.

The Trustees are responsible for overseeing the risks faced by the charity. Risks are identified and assessed throughout the year. The trustees are satisfied that any risks have been adequately mitigated where necessary and they have undertaken an overall risk assessment.

Signed by

Kanwaljit Sachdeva. Chair of Trustees

Governance

GOVERNANCE, STRUCTURE, AND MANAGEMENT

Waves Music Therapy registered as a Charitable Incorporated Organisation on 14 June 2021. The charity is governed under its Constitution. The Trustees have a responsibility to ensure that all aspects of the charity’s activities are properly conducted and carried out in full compliance with its Constitution. All Trustees give their time voluntarily and receive no benefits from the charity. No expenses were claimed by any Trustee during the year.

Board of Trustees

CEO

CORE TEAM

Notes

Governance

GOVERNANCE, STRUCTURE, AND MANAGEMENT

The Trustees are appointed under the terms of the Constitution. Each new Trustee is given a copy of the Constitution, details of their responsibilities as a charity trustee, contact details of fellow Trustees and core team, background on the charity’s strategy and current projects and other information useful in pursuing their role. New Trustees are recruited in consultation with the CEO to ensure that the requisite skills are available to support the charity’s activities.

The Trustees provide governance and develop policy for the charity and accept ultimate legal authority for it. The Trustees formulate and regularly review the long- and short-term strategic aims of the charity as well as setting specific goals and priorities. The Trustees approve budgets and are responsible for the good stewardship of the charity’s resources.

They work in partnership with the CEO with a view to furthering the charity’s objectives. The Trustees are responsible for preparing the Report of the Trustees (Annual Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

This report was approved by the Board of Trustees on the 28th February 2024 and signed on its behalf, by: Kanwaljit Sachdeva, Chair of the Board of Trustees

Signed by

Kanwaljit Sachdeva. Chair of Trustees

Independent auditor

Report to the trustees of Waves Music Therapy CIO on accounts for the year ended 30 June 2023.

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 June 2023.

Respective responsibilities of trustees and examiner

As the charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the 2011 Act and that an independent examination is needed.

It is my responsibility:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view, and the report is limited to those matters set out in the statement below.

Independent auditor

Independent examiner’s statement

I have completed my examination. I confirm that no matter have come to my attention

  1. Which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. To keep accounting records in accordance with section 130 of the 2011 Act; and

  3. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or

  4. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the

accounts to be reached.

Signed : Date:

Name: Philip Woodgate, FCCA Professional Body : ACCA

Address: Woodgate Accounting Services Ltd, Unit 43, Newhaven Enterprise Centre, Newhaven, East Sussex, BN9 9BA

WAVES MUSIC THEKAPY WAVES MUSIC THERAPY CIO Charity Number: 1194782 Receipts and Payments Accounts For the Year Ended 30 June 2023 Section A Receipts and Payments Vnrestrlctod R8Strlct8d End￿￿ment Funds Funds Funds Total Funds Last Year R8celpts servlce Del￿ery Giants Recelved Donaiions Interest Received Waves Musl¢ Theiapy CIC 75.291 14,425 18.009 93 75,291 39,379 18,009 93 68.287 21,456 3.994 24,954 31.323 107,818 24,954 132,772 125,065 ABSet gnd Inv88tmont SAI08 Total RecelptS 107,818 24,954 132,772 125,066 Payment8 Theraplsis Admin15traiion Equlpmeni Maikellng Postage and siaiionery Room Hlre Insuiance IT Costs Telephone 89,810 23.705 806 U,205 6.577 81,015 30,282 806 56,962 i>.0 156 156 1.276 346 1.056 78 332 274 217 238 1,276 346 1.056 78 332 274 63 534 61 Travel and Sub515terKe Bank Charges Accountancy Sundry Expenses waves Musi¢ Therapy CIC 480 142 1.424 142 1.424 431 98.672 19.D58 ll7.730 79.193 A$$et 8Dd Investment Purchases Total Payments 98,672 19,058 117,730 79.193 Nei ol RtcelpisllPAym•nisl 5,896 15,042 45,872 Transfers B8tsv8en Funds $85 585 Cash Funds La￿ Year End 35,383 10,489 45,872 Cash Funds This Year End 16,970 60,914 45,872

WAVES MUSIC THEKAPY WAVES MUSIC THERAPY CIO Charlty Number: 1194782 Receipts and Payments Accounts For the Year Ended 30 June 2023 S•etlon B Stat•mént of A••6t• LlabSlltlts• a• at 30 Jun• 2023 UnM8tr1￿•d Fund• R••frSci•d Funds Endowm• Fund• C•¥h Funds Currenl Account Curreni Account D8P0811 Aecouni 31.9e4 16.970 Total Caih Funds oth•r Mon•l•ry A•••t• Funds lo whlch s$¢1 b•long5 urrgnl Vglu• ¢051 Inv•stsm•nt A¥¥•ls A*et• Rèthin•d lorCh•rttyi thvn Fund510 whl¢h Amount Oue When Duo IrKJepfr￿enl Examlner¥ Involc un￿$tr￿led 552 Slgnod by￿8 orhvo truste85 on behallol411 Ihe truslee$'. 8lon8lu Prknt N&m8 Dai8 of Approv81 fAeAdev Kanwaljit Sachdeva 15.4.24