THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, LEAMINGTON SPA
Annual Report and Financial Accounts
For the year ended 31 December 2022
Charity Number: 1194773
Holy Trinity Church Beauchamp Avenue, Leamington Spa, CV32 5RG. HTL is part of the Diocese of Coventry.
Holy Trinity Church, Leamington Spa
Annual Report 2022
Aims, Objectives and Achievements
Aims and Purposes
Holy Trinity Parochial Church Council (PCC) has the responsibility for promoting the whole life and mission of the church. It is responsible for the pastoral, evangelistic, social and ecumenical activities in the ecclesiastical parish.
Holy Trinity’s vision is to be ‘a hub at the heart of the community’ . It works alongside community and local interest groups, utilising church buildings and resources for community benefit.
Objectives and Activities
The PCC is committed to the future life and growth of Holy Trinity Church in both the parish and the town. Our services, activities and events aim to communicate and demonstrate the love of God in the world. The development of children and youth activities is a particular priority.
When planning events and activities the PCC has considered the Commission’s guidance on public benefit, in particular, the supplementary guidance on charities for the advancement of religion. It aims to enable people to live out their faith as part of our church community. To facilitate these aims, the PCC ensures that the fabric of the church and halls are well maintained and welcoming.
Achievements and Performance
Sundays and special services
The Sunday service has been held at 10.30am every week. It is an accessible, inclusive service of Holy Communion. Sunday numbers have grown steadily throughout the year, with between 60 and 80 worshipping. After each service these is a time of fellowship.
The 175[th] anniversary of Holy Trinity was marked with a special service where the bishop of Coventry preached. Other significant services included Mothering Sunday, Trinity Sunday and Harvest, Easter and Christmas Days. Remembrance Sunday saw 130 attending and the Archdeacon presided.
Other highlights and services included services for schools, a Pet Service, celebration of the Queen’s Diamond Jubilee, and services to mourn the death of HRH Queen Elizabeth II. On Christmas eve, we welcomed 170 people at the Christingle Service.
In response to the energy crisis, regular Sunday services were moved to the church hall in November. One wedding, two baptisms and nine funerals were held.
Children and Youth
“Young Voices”, our faith-based music group for children and youth started at Holy Trinity in January. Led by our Director of Music, this midweek activity has grown well. This exciting development has resulted in children and young people participating in Sunday services, allowing the re-start of Sunday children and youth groups. Thrive Youth Ministries were appointed to partner with us in this important development.
Safeguarding.
Promoting a Safer Church” highlights that the care and protection of all those engaging in church activities is the responsibility of everyone. The PCC, and Parish Safeguarding Officer remain committed to following legislation, guidance and recognised good practice, and regularly monitors and reviews safeguarding procedures.
New guidelines and practices have been implemented for both paid and voluntary roles within the church since January 2022 ( Church of England’s Safer Recruitment and People Management Guidance (2021) to show we are committed to protect and care for everyone in the church community, and especially adults at risk and children.
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Midweek events:
Wednesday Prayer Meeting:
This well attended meeting continues to be vital part of church life. Our corporate prayer was supported by Holy Week and Advent Devotions for personal use.
Red Lid
Meets weekly, catering for adults with learning difficulties and their carers.
Small Fellowship groups
A year of growth with the addition of a second group, in the daytime. They meet to offer friendship and support as well as bible study, worship and prayer.
Ladies Fellowship
Launched in 2022. An average of 20 women come to this group, from within and outside the regular Sunday congregation. Each meeting had a different focus: art, jewellery making, Christian testimony, visits to Stoneleigh Abbey and the Warwick Records Office.
Pastoral Care Teams
This team has been trained to make pastoral visits to people’s homes. Vital work involves visiting and celebrating Holy Communion with the housebound and those unable to join community activities.
Saturday Coffee
A popular “drop in” for the local community for a coffee & chat
Monthly Midweek Communion
Led by one of our Associate Ministers, this is a simple and quiet communion service, open to all.
Monthly Book Club
This group is for both church attenders and the wider community to read and discuss a range of literature. New links were forged with the local retirement village.
Holy Trinity Partners
In 2022 we continued to build links with our local communities and develop wider relationships. We have three key mission partners, Thrive Youth Ministries, Betel UK and the Friends of the Holy Land to whom we made significant grants. We also raised funds for other causes including Christian Aid, Save the Children; the British Legion Poppy Appeal, The Friends of Christchurch Gardens, Young Minds Matter Appeal and the Mission to the Seafarers, emphasising our commitment to the wider community.
Community Partners
Local community links have been strengthened with local schools, the Scouts (who meet on our premises) a local care home, the Warwick hospital chaplaincy, Audley Binswood Retirement Village and Good Gym.
Community Events
We support the arts by hosting events, concerts, performances, art exhibitions and participating in initiatives including Heritage Weekend and the Open Studios Art Trail
Fabric
The church and hall continue to be well maintained and well used. The church is a well regarded concert venue.
KKE Architects were appointed to present options for updating and upgrading our facilities to ensure they are fit for purpose for community use. Priorities are flexible space, heating, toilets and kitchen.
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Financial Review
Receipts and Payments
Our receipts for 2022 totalled £128,484 (2021 £122,323) and our payments were £ 143,096 (2021 £80,469). Total funds including investments, buildings and assets are £ 1,036,632 . (2021 £.1,063,177). Cash funds were £179,973 ( 2021: £194,585).
Incoming donations have increased to £.74,363 (2021: £.61,928 ) and are expected to increase further in 2023 from new stewardship pledges. Letting income increased substantially to £19,806 (2021: £4,914).
Investments, legacies & assets
The values of investments fell, losing some of the strong gains of 2021. The December 2022 value was £220,957 (2021: £228,967.) Two legacies totalling £15,500 were received. (£500 unrestricted and £15,000 restricted).
Reserves.
Restricted reserve funds were used to purchase a grand piano and organ repair cost. Our reserves are principally from legacies and our policy is to use them to help fund significant projects such as mission, equipment, staff and major development or repair of the church building. In 2022, unrestricted reserves were utilised to invest in fabric improvements in the Bethany Hall and for church energy.
Trustees.
Trustees received no remuneration and claimed no expenses except for receipted church purchases. No transactions were made to related parties. The regulator’s guidance on recording and management of conflicts of interest was followed.
Independent Examiner: Teresa Fennell. Fees for 2022 report and accounts will be £600.
Resourcing the Ministry
Prayer
Corporate prayer for the church, the community and the town is the foundation of the life of the church.
People: Staff and Clergy
Rev Esther Peers has been supported by Rev Canon Andrew Gorham, Rev Penny Hughes and. Rev Anne Morris. Kerry Beaumont continues as musical director and we employed a part time Communications specialist. Work has been set in motion for Holy Trinity and All Saints to operate independently of each other. Plans have been made for a( 75% ) Associate Minister post to start in 2023, ( at the end of the curacy) to lead Holy Trinity.
People: Volunteers
The life of Holy Trinity is enabled through the work of many volunteers, ranging from administration and practical tasks to leading community groups, pastoral care and social events.
As the church has grown, new roles have been created including Verger, Lay preacher, pastoral visitors, first aider, eco champion and children and young people leaders.
Electoral Roll in May was 65.
Structure, Governance and Management
The Parochial Church Council (PCC)
The PCC is the key leadership group at Holy Trinity, made up of clergy, church wardens and elected representatives of the congregation. The PCC works with the clergy to oversee all the activities in the life of the church and parish, with a particular focus on vision, building and fabric. The method and appointment of PCC members is set out in the Church Representation Rules.
The PCC operates through committees which are responsible to the PCC. The Churchwardens and Treasurer
comprise the key management personnel of the charity in charge of directing its staff on a day- to-day basis.
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The Standing Committee: This group is responsible for transacting the business of the PCC between meetings. It consists of the Curate, Associate Minister, Churchwardens, Treasurer, PCC Lay vice chair and PCC Secretary.
The Finance Committee: This group works with the Treasurer, Standing Committee and PCC overseeing financial matters. It monitors income and expenditure, proposes the budget, monitors investments, and has oversight of planned giving.
Pay policy.
Clergy are paid by the diocese. The pay of employed staff is reviewed annually by the Standing committee, after taking appropriate advice. In agreeing salaries, the trustees take account of the Church’s charitable objectives as well as increases in average earnings.
Parochial Church Council. ( The charity trustees)
The PCC is the main decision maker of the parish. Its members are clergy, churchwardens and others elected by the Annual Parochial Church Meeting (APCM) of the parish. It has the responsibility, along with the clergy, to promote the mission of God in its parish. All church attendees are encouraged to register on the Electoral Roll and are eligible to stand for election to the PCC.
The PCC met 7 times in 2022. In addition to their normal business of safeguarding, financial review, fabric, risk assessment and operational arrangements. They addressed key issues facing the church including:
The need to support the church growth with volunteer teams and improved finances. Youth and Children work development.
Responding to the Energy crisis.
Working with the diocese to ensure a 75% Pioneer Minister post in 2023. Premises improvement as part of the Vision project.
PCC Membership
Ex-Officio:
The Reverend Esther Peers Curate & PCC Chair. The Reverend Canon Andrew Gorham Associate Minister The Reverend Christopher Wilson Incumbent
Co-Opted:
Pamela Iredale PCC Secretary (non-voting) Andrew Paine Chair, Vision Project (resigned Sept 2022) Allen Busby Chair, Vision Project (appointed Oct 2022)
Churchwardens:
Brian Iredale, Christine Spooner (until May 2022), Helen Cave (from May 2022),
Synod Members:
Deanery : Helen Cave & Rachel Middleton ( RM also serves as PCC Lay Vice Chair and Safeguarding Officer) Diocesan : Helen Cave from October 2022
Elected Members:
| Elected Members: | Elected Members: | Elected Members: |
|---|---|---|
| Dates during which elected PCC members served | ||
| 01.01.2022– 31.12.2022 | 01.01.2022– 09.05.2022 | 09.05.2022-31.12.2022 |
| Helen Buckingham | Pat Masters | Neil Davis |
| Vashty Burge | John Micklethwait | Paul Tyler |
| Sarah Gibbons | Christine Spooner | |
| Valerie Webb |
Bankers: HSBC, Barclays & Charities Aid Bank.
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Independent examiner's report to the trustees of the Ecclesiastical Parish of Holy Trinity, Leamington Spa ('the Church')
I report to the Trustees on my examination of the accounts of the Church for the year ended 3 1 December 2022.
Responsibilities and basis of report
As the charity trustees of the Church you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 201 1 (" the Act").
I report in respect of my examination of the Church's accounts carried out under section 145 of the 201 1
Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
Accounting records were not kept in respect of the Church as required by section 1 30 of the Act;
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Teresa Fennell, ACMA CGMA
It Doesn't Have to Cost the Earth Ltd
47 St Dunstans Close, Worcester, WR5 2AJ
Date:
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HOLY TRINITY, LEAMINGTON SPA - ANNUAL REPORT 2022
RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022
| RECEIPTS | RECEIPTS | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | TOTAL | ||
| funds | funds | 2022 | 2021 | ||
| £ | £ | £ | £ | ||
| 2a) | RECEIPTS - from Donors | 71,686 | 18,177 | 89,863 |
111,928 |
| 2b) | RECEIPTS - other Voluntary | 8,900 | 180 | 9,080 |
1,745 |
| 2c) | RECEIPTS - Charitable & Ancillary Trading | 19,806 | 0 | 19,806 |
4,914 |
| 2d) | RECEIPTS - from Investments | 9,735 | 0 | 9,735 |
3,736 |
| TOTAL | RECEIPTS | 110,127 | 18,357 | 128,484 |
122,323 |
| PAYMENTS | PAYMENTS | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | TOTAL | ||
| funds | funds | 2022 | 2021 | ||
| £ | £ | £ | £ | ||
| 3a) | PMTS - Grants & Giving | (10,809) | (2,051) | (12,860) |
(1,000) |
| 3b) | PMTS - Activities relating to the work | (97,320) | (13,570) | (110,890) |
(74,393) |
| 3c) | PMTS - Management & Administration | (1,475) | 0 | (1,475) |
0 |
| 3d) | PMTS - Parish Hall payments | (5,382) | 0 | (5,382) |
(3,136) |
| 3e) | PMTS - Vision Project | (12,489) | 0 | (12,489) |
(1,940) |
| TOTAL | PAYMENTS | (127,475) | (15,621) | (143,096) | (80,469) |
| NET of | RECEIPTS/(PAYMENTS) | (17,348) | 2,736 | (14,612) |
41,854 |
| 4b) | Transfers between funds | 0 | 0 | 0 |
0 |
| Cash funds brought forward as at 1.1.22 | 190,429 | 4,156 | 194,585 |
152,731 | |
| CASH FUNDS CARRIED FORWARD at 31.12.22 | 173,081 | 6,892 | 179,973 |
194,585 |
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HOLY TRINITY, LEAMINGTON SPA - ANNUAL REPORT 2022
STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2022
5a) 5b) 6 |
Unrestricted Restricted TOTAL TOTAL funds funds 2022 2021 £ £ £ £ CASH FUNDS Short Term Deposits 114,298 0 114,298 110,375 Cash at Bank 58,783 6,892 65,675 84,210 |
|---|---|
| 173,081 6,892 179,973 194,585 |
|
| INVESTMENT ASSETS Freehold Property 750,000 0 750,000 750,000 Investment Assets 106,659 0 106,659 118,592 |
|
| 856,659 0 856,659 868,592 |
|
| LIABILITIES Amounts due within 1year 0 0 0 0 |
|
| 0 0 0 0 |
|
| TOTAL FUNDS 1,029,740 6,892 1,036,632 1,063,177 |
Approved by the Parochial Church Council ("PCC") And signed on its behalf by:
N M Davis (Treasurer)
The following notes form part of these accounts
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HOLY TRINITY, LEAMINGTON SPA – ANNUAL REPORT 2022
NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2022
1. ACCOUNTING POLICIES
Receipts and Payments accounts have been prepared.
Funds
General funds represent the funds of the PCC that are not subject to any restriction regarding their use and are available for the application on the general purposes of the PCC.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
Receipts:
Voluntary Receipts and Capital Sources
Collections are recognised when received by, or on behalf of, the PCC. Planned giving, Receivables under Gift Aid is recognised when received. Income Tax on recoverable Gift Aid donation is recognised when the funds are received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due. Sales of cards and magazines from the church bookstall are accounted for gross.
Other ordinary income
Rental income from letting of church premises is recognised when it is received.
Income from Investments
Dividends and Interest are accounted for when received. Tax recoverable on such income is recognised when received.
Gains and losses on Investments
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
Costs:
Costs are accounted for as incurred
Grants
Grants and charitable donations are accounted for when paid over, or when agreed by the PCC, if that agreement creates a binding obligation on the PCC.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2022
1. ACCOUNTING POLICIES (continued)
Fixed Assets
Investments are valued at market value as 31 December 2022
Freehold Property - the Parish Hall is included as its last estimated market value Capital Items are accounted for as resources expended in the year of purchase
Current Assets
Short term deposits include cash held on deposit either with the CBF Church of England funds, Blackrock Fund Managers or at the banks.
2. RECEIPTS
| 2. RECEIPTS | 2. RECEIPTS | 2. RECEIPTS | 2. RECEIPTS | 2. RECEIPTS | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted Restricted funds funds £ £ Envelopes, Direct Giving & Plate 52,149 3,177 Gift Aid received 19,037 0 Legacies 500 15,000 |
TOTAL 2022 £ 55,326 19,037 15,500 |
TOTAL 2021 £ 57,631 4,297 50,000 |
||||||||
| 2a) | TOTAL RECEIPTS- from Donors Donations, Events & Catering Concerts & Recitals |
71,686 8,900 0 |
18,177 180 0 |
89,863 9,080 0 |
111,928 562 1,183 |
|||||
| 2b) | TOTAL RECEIPTS- other Voluntary Use of facilities & Fees Parish Hall letting |
8,900 12,317 7,489 |
180 0 0 |
9,080 12,317 7,489 |
1,745 664 4,250 |
|||||
| 2c) | TOTAL RECEIPTS- Charitable & Trading HSBC & CAF Dividends & Interest CBF Dividends & Interest |
19,806 5,813 3,922 |
0 0 0 |
19,806 5,813 3,922 |
4,914 1,310 2,426 |
|||||
| 2d) | TOTAL RECEIPTS- from Investments | 9,735 | 0 | 9,735 | 3,736 | |||||
| TOTAL RECEIPTS | 110,127 | 18,357 | 128,484 | 122,323 |
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3. PAYMENTS
| 3. PAYMENTS | 3. PAYMENTS | 3. PAYMENTS | 3. PAYMENTS | 3. PAYMENTS | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted Restricted funds funds £ £ |
TOTAL TOTAL 2022 2021 £ £ |
|||||||||
| Missionary & Charitable Giving | 10,809 | 2,051 | 12,860 | 1,000 | ||||||
| Staff costs Worship, ministry, mission & flowers Diocesan Parish Share Piano & organ repairs Insurance Heat, light & water Routine maintenance & cleaning Minor repairs Admin, Office, PPS, catering Equipment |
17,774 4,594 36,000 0 6,486 12,555 12,713 0 6,342 856 |
0 1,050 0 12,520 0 0 0 0 0 0 |
17,774 5,644 36,000 12,520 6,486 12,555 12,713 0 6,342 856 |
1,996 15,298 36,000 0 6,694 4,173 4,226 1,719 3,918 369 |
||||||
| 3b) | PMTS- Activities relating to the work Accountancy& bank charges |
97,320 1,475 |
13,570 0 |
110,890 1,475 |
74,393 0 |
|||||
| 3c) | PMTS- Management & Administration Heat,light & water |
1,475 5,382 |
0 0 |
1,475 5,382 |
0 3,136 |
|||||
| 3d) | PMTS- Parish Hall payments Professional fees |
5,382 12,489 |
0 0 |
5,382 12,489 |
3,136 1,940 |
|||||
| 3e) | PMTS- Vision Project | 12,489 | 0 | 12,489 | 1,940 | |||||
| TOTAL PAYMENTS | 127,475 | 15,621 | 143,096 | 80,469 |
3f) Payment headings
The payments headings were changed during 2022 to separate staff costs and move flower payments, so comparison between the 2 years is distorted.
4a) Transfer between funds:
£20,000 was transferred from unrestricted funds into the unrestricted Vision Project.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER
2022 5. Fixed Asset Investments
a) Freehold Property
Freehold Property assets are represented by the Parish Hall, which was revalued during 2021
No details of the original cost are available, but there is a covenant restricting the use of the Bethany
| mb) Quoted Investments 3986.73 CBF Income Shares (2021 - 3986.73) 3526 Charishare common investment fund shares (2021 - 3526) |
2022 Mkt value Cost £ £ |
2021 Mkt value Cost £ £ 93,362 31,535 25,230 9,000 118,592 40,535 |
|---|---|---|
| 82,310 31,535 24,349 9,000 |
||
| 106,659 40,535 |
room b) Quoted Investments
c) Investment (Loss)/ Gain
| 2022 | 2021 |
|---|---|
| (11,933) | 14,149 |
6. Reserve Funds
| Reserve Funds | |||
|---|---|---|---|
| 2022 | Receipts Payments |
2021 | |
| Other unrestricted funds Vision Project |
1,014,654 15,086 |
110,113 (146,920) 20,015 (12,489) |
1,051,461 7,560 |
| Total unrestricted funds | 1,029,740 | 130,128 (159,409) |
1,059,021 |
| Organ Fund b/f K Green legacy Piano and organ costs |
15,000 (12,520) |
3,656 |
|
| Organ Fund balance at year end Flower Fund b/f Collections plus gift aid Flowers payments |
6,136 | 15,000 (12,520) 1,126 (1,050) |
3,656 0 |
| Flower Fund balance at year end Restricted collection - M Salvin Restricted legacy - M Mears |
76 180 500 |
1,126 (1,050) 180 0 |
0 500 |
| Total Restricted Funds | 6,892 | 16,306 (12,520) |
4,156 |
| TOTAL FUNDS | 1,036,632 | 1,063,177 |
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