THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, LEAMINGTON SPA
Annual Report and Financial Accounts
For the year ended 31 December 2021
Charity Number: 1194773
Holy Trinity Church, Leamington Spa Annual Report 2021
Aims and Purposes
Holy Trinity Parochial Church Council (PCC) has the responsibility for promoting the whole life and mission of the church. It is responsible for the pastoral, evangelistic, social and ecumenical activities in the ecclesiastical parish. The PCC is specifically responsible for the church building, church hall and gardens.
Our vision is to be ‘a hub at the heart of the community’. We partner with many community groups, including the Scouts, local hospital, schools, care homes and local interest groups. Our church buildings are well used for community benefit, and we are well known as a concert venue. We also partner with local artists. More details are included below.
Objectives and Activities
The PCC is committed to the future life and growth of Holy Trinity Church in both the parish and the town. Our services and events aim to communicate and show the love of God in the world.
In the future, as we grow and as funding becomes available, we plan to increase our community involvement, especially with children and young people, and also working with the NHS and other groups involved in meeting community needs.
When planning our activities, we have considered the Commission’s guidance on public benefit, in particular, the supplementary guidance on charities for the advancement of religion. We try to enable people to live out their faith as part of our church community.
To facilitate these aims, we ensure that the fabric of the church and halls are well maintained, warm and welcoming.
Achievements and Performance
Sunday Services
Our Sunday service is at 10.30 every week. During the pandemic, this was held online for the first 4 months of the year, and after that physically in the church building. Online, around 50 watched our worship service. In person, we saw our numbers growing steadily throughout the year to around 60 gathering in person to worship on Sundays. We always have social time after each service for those who want to take part.
In 2021 we hosted 2 weddings and 4 funerals. Other special services included School Events, a Harvest Festival, a Pet Service, a Remembrance Sunday Service, Easter and Christmas.
Weekday gatherings
Midweek, there are several groups. The main gathering is our weekly prayer meeting. We also host a weekly community coffee morning and monthly midweek communion and coffee service.
Our Red Lid group meets weekly catering for adults with learning difficulties and their carers. Mission Partners
We have three mission partners: Thrive Youth Ministries, Betel UK and the Friends of the Holy Land whom we support in prayer and financially. In 2021, we also supported the work of Christian Aid and Mission to the Seafarers.
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Community Partners and Events
In 2021, we continued to build links with our neighbours in the Town. We hosted concerts and exhibitions, forging new links with local musicians, comedians and artists. Our relationships with local schools, the Scouts and retirement communities continued to deepen. We have developed links with the Mayors Office and the local Friends of Christchurch Gardens.
Responding to Covid 19
Covid impacted the life of Holy Trinity. While we were unable to do many of our normal activities, the church grew and continued to benefit the community. We set up a telephone network to offer support and practical help to those in need. We ensured our buildings were clean and safe for all who visited.
Further details can be found in the ‘Year 2021 at Holy Trinity’ booklet available on our website.
Fabric
The church continues to be maintained to a high standard. Outstanding actions from our latest Quinquennial Report have been completed.
Financial Review
Income
Our income for 2021 totalled £122,323 and our outgoings were £80,469. Our total funds including investments, buildings and assets are £1,063,177, including the re-valuation of the Parish Hall.
The pandemic had a significant impact on our income, resulting in reductions in both incoming donations which were £61,928 (2020 : £ 79,150) and letting income which was £4,914 (2020: £5,599).
The PCC anticipate improvements in 2022.
Investments, legacies & assets
The increase in the total value of the invested reserves off-set the reduction of other income. The value at December 2021 was £228,967.( 2020: £ 212,393).
A legacy of £50,000 was received and placed in unrestricted funds.
The church Vision Project is exploring options for the church buildings for the future. As part of that programme, the Parish hall was re-valued at £750,000 ( 2020: £200,000).
Reserves
Following a review of designated funds, some of which had been unspent for some years, the PCC re-allocated unrestricted designated funds to general funds, to facilitate the use of dormant funds.
Resourcing the Ministry
Prayer
Prayer underpins everything we do, and weekly prayer meetings are a core part of the life of the church.
People
Staff and Clergy
In 2021 we said goodbye to Adrian Moore (Director of Music and Organist) and the Rev Prebendary John Reese (Associate Priest). We welcomed the Rev Canon Andrew Gorham (Associate Minister) and Kerry Beaumont (Director of Music and Organist).
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Volunteers
Much of the life of Holy Trinity is enabled through the work of volunteers. This ranges from administration and practical tasks to leading community groups and social events. We are deeply grateful for the wealth of experience and wisdom they bring.
Parish Hall
The Parish Hall supports the wider life and mission of the church and generates some rental income.
Structure, Governance and Management
The Parochial Church Council (PCC)
The PCC is the key leadership group at Holy Trinity, made up of clergy, church wardens and elected representatives of the congregation. The PCC works with the clergy to oversee all the activities in the life of the church and parish, with a particular focus on vision, building and fabric. The method and appointment of PCC members is set out in the Church Representation Rules.
The PCC operates through a number of committees:
The Standing Committee
This group is a requirement by law and has the power to transact the business of the PCC in between meetings.
The Finance Committee
This group works with the Treasurer, Standing Committee and PCC in financial matters. It monitors income and expenditure, proposes the budget, monitors investments, and has oversight of planned giving.
Membership of the PCC
The PCC is the main decision maker of the parish. Its members are clergy, churchwardens and others elected by the Annual Parochial Church Meeting (APCM) of the parish. It has the responsibility, along with the clergy, to promote the mission of God in its parish. All church attendees are encouraged to register on the electoral roll and are eligible to stand for election to the PCC. New PCC members are briefed on current issues at the first meeting of the PCC.
The PCC members, for the purposes of the Charities Act, are trustees. During 2021, 3 ex officio, 1 co-opted member, 2 churchwardens, 2 deanery synod members and 7 elected members served on PCC.
Ex-Officio members:
The Reverend Christopher Wilson Incumbent The Reverend Esther Peers Curate The Reverend Canon Andrew Gorham Associate Minister (From April 2021) Co-Opted members: Andrew Paine Chair, Vision Project
Churchwardens
Christine Spooner, Brian Iredale
Deanery Synod
Helen Cave, Rachel Middleton (Lay Vice chair and Safeguarding Officer)
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Elerted members John MickJethwaSt (freasurer), Vashty Burge. Valerle Webb. Helen Buckingw Swah Glbbon& Tery G¥dn¢r, Pat Masters The PCC SecreTAry 15 Pamela Irede. (ctsoptrd & non-votlng). Day tt) day lrfe d the Church Is carrled by the Curate, the Churchwardens and the PCC Secretary. Safeguardlng The PCC. in close cooperdtion with the SafegrdIng oificer. Is committed to followlng legislation, guidance and recognlsed good prnctice. It re8ularly monitors and revievrts 5afe8uarding procedures, particularly in the safer recruitment and people management of ail those that have a SiCan( paid or voluntary role within the church. Admlnlstr4tlve Informatlon Holy Trinity Church Is looted on Beauchamp Avenue, Leaminzcon Spa and 1$ part of the Di¢xese of Cov[ry within the Church of England. The coYr¢spondence address is Hoty Trinity Church, Beauchamp Avenue. Leamlngton Sp4 CV32 5RG. The PCC is a body corporate {PCC Powe Measure 195& Church Representauon Rules 2006) and a charity. The charity number is number 15 1194T73. Banl(s HSBC Bank pl4 126 The Parnde, LeaminztoTr Spa CV32 4AJ Barclays Bank plG 48150 The Parade. Leammgton Spa CV32 4DD Independent Examlner Mrjohn Wlbberley. Counters Consulttng Limited, Turnpike GatehouK Alcester Heath Akester, 849 5JG Clergy are paid by the diocese. The pay of enwloyed staff Is reviewed annually by the Standinz C<xnmftte4 taklng a¢fvice from HR con5ulrants. Salaries are agreed by the Trustee5 belnz mlndfvl of the Church's Charitle objectives and increases in average earnin8L The PCC has continued to review the risks facing the church. the main risk being the decline in church membership and trdck of communlty enDzemenL In response to th15 risK we have launched a Vision Projett to ensure the firture lrfe and growth of the church. and its role in the community. Esther Peers Curate Approved by the PCC and signed on thelr behalf by the Chrlstlne Spooner
THE PAROCHIAL CHURCH COUNCIL OFTH£ ECCLESIASTICAL PARISH OF HOLYTRINITY LEAMINGTON SPA CHARITY NUMBER 1194773 INDEPENDENT EXAMINER'S REPORT I report to the Trustees on my examination of the accounts of the above charFty for the year ended 31, December 2021, which are set out on pages 7 to 12. Rtspective responslbllltles of the Trustees and Independent Examlner As theTrusteesofthe charityyou Ibeingthe membersof the Parochial Church Councillare responsible for the preparation of the accounts. You consider that an audit is not required for this year under Section 144121 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. As Independent Examiner it Is my responsibilityto= Examine the accounts under serfion 145 of the 2011 Act- In carrying out my examination to follow all applicable Directions given by the Charities Commission under section 14515llbl of the 2011 Act. Basls of Independent Examinerfs Ststememt My eKamin3tion was carried out in accordance with my responsibilities as set out above. This examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included conslderètion of any unusual items and/or disclosures in the accounts. and seeking explanationsfrorn theTrustees concemin8 any such matters. Independent Examinerfs Statement I have cornpleted my examination. I confimi that no matters have come to my attention in connection with my examination.. l. Which give me reasonable cause to believe that in any material respect the requirements to Keep accounting records in accordance with s.130 of the 2011 Act- or b. Prepare accounts which accord with the accounring record5 and comply with the requirernent5 of the 2011 Act and the Regulatitsns have not been met, or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 22nd April 2022 $18ned . Dzted . Name: John Wibberlev Qualifications.. ACMA, CGMA, CIMA Praetisin8 Certific&te Holdef Counters Consultln8 Llmlted, Chartered Management Atcountants. Turnpike Gate House. Alcester Hegth, Al¢e$ter. Warwi(k5hire, B49 5JG
HOLY TRINITY, LEAMINGTON SPA - ANNUAL REPORT 2021
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| INCOME | INCOME | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | TOTAL | TOTAL | ||
| funds | funds | funds | 2021 | 2020 | ||
| £ | £ | £ | £ | £ | ||
| 2a) | INCOME - from Donors | 111,928 | 0 | 0 | 111,928 |
82,150 |
| 2b) | INCOME - other Voluntary | 562 | 0 | 1,183 | 1,745 |
19,935 |
| 2c) | INCOME - Charitable & Ancillary Trading | 4,914 | 0 | 0 | 4,914 |
5,599 |
| 2d) | INCOME - from Investments | 3,736 | 0 | 0 | 3,736 |
2,523 |
| TOTAL INCOME | 121,140 | 0 | 1,183 | 122,323 |
110,207 |
|
| EXPENDITURE | ||||||
| Unrestricted | Designated | Restricted | TOTAL | TOTAL | ||
| funds | funds | funds | 2021 | 2020 | ||
| £ | £ | £ | £ | £ | ||
| 3a) | EXP - Grants & Giving | (1,000) | 0 | 0 | (1,000) |
(4,158) |
| 3b) | EXP - Activities relating to the work | (72,674) | 0 | (1,719) | (74,393) |
(74,913) |
| 3c) | EXP - Management & Administration | 0 | 0 | 0 | 0 |
(450) |
| 3d) | EXP - Parish Hall expenses | (3,136) | 0 | 0 | (3,136) |
(5,324) |
| 3e) | EXP - Roof Repair Project | 0 | 0 | 0 | 0 |
669 |
| 3f) | EXP - Vision Project | 0 | 0 | (1,940) | (1,940) | 0 |
| TOTAL EXPENDITURE | (76,810) | 0 | (3,659) | (80,469) | (84,176) | |
| NET | SURPLUS/(DEFICIT) | 44,330 | 0 | (2,476) | 41,854 |
26,031 |
| 4b) | Transfers between funds | 258,259 | (258,259) | 0 | 0 |
0 |
| 5a) | Parish Hall revaluation gain | 550,000 | 0 | 0 | 550,000 |
0 |
| 5c) | Unrealised Investment gains/(losses) | 14,149 | 0 | 0 | 14,149 |
3,657 |
| NET | MOVEMENT in FUNDS | 866,738 | (258,259) | (2,476) | 606,003 | 29,688 |
| Balances brought forward as at 1.1.21 | 184,723 | 258,259 | 14,192 | 457,174 |
427,486 |
|
| BALANCES CARRIED FORWARD at 31.12.21 | 1,051,461 | 0 | 11,716 | 1,063,177 |
457,174 |
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HIXY TrINITY. LEAMINGTQN SPA- ANNUAL REPORT 2021 BALANCE SHEEf AS AT 31 DECEMBER 2021 2021 FIXED ASSETS 53) Freehold Property Sb) Investment Assets 750,0(M) 118.592 868.592 2(K),I 104.443 304.443 CURREKfAssrfs Short Tem Deposits Cash at Bank 110,375 84.210 194.585 107,950 44,781 152.731 Amounts due withln I ar NEf CURRErir A55ETS 194.585 152.731 NET ASSErs 1.063.177 457,174 Unrestricted Revaluation gain- unrestrlcted De51gnated Restricted TOTAL FLINDS 501,461 550.0(KI 184,723 258,259 14,192 457,174 11,716 1,063,177 Approved by the Parocial Church Councll {'PCC"I And signed on its behalf by: J Mlcklethwalt (Treasurer). The f(Alowlng notes form part of these accounts
HOLY TRINITY, LEAMINGTON SPA – ANNUAL REPORT 2021
NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention and in accordance with the Church Accounting Regulations 2006, the Charities SORP (FRS102) and the Charities Act 2011.
Funds
General funds represent the funds of the PCC that are not subject to any restriction regarding their use and are available for the application on the general purposes of the PCC.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
Income:
Voluntary Income and Capital Sources
Collections are recognised when received by, or on behalf of, the PCC. Planned giving, Receivables under Gift Aid is recognised when received. Income Tax on recoverable Gift Aid donation is recognised when the income is received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due. Sales of cards and magazines from the church bookstall are accounted for gross.
Other ordinary income
Rental income from letting of church premises is recognised when it is received.
Income from Investments
Dividends and Interest are accounted for when received. Tax recoverable on such income is recognised when received.
Gains and losses on Investments
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
Expenditure:
Expenditure is accounted for as incurred
Grants
Grants and charitable donations are accounted for when paid over, or when agreed by the PCC, if that agreement creates a binding obligation on the PCC.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES (continued)
Fixed Assets
Investments are valued at market value as 31 December 2021
Freehold Property - the Parish Hall is included as its last estimated market value
Capital Items are accounted for as resources expended in the year of purchase
Current Assets
Short term deposits include cash held on deposit either with the CBF Church of England funds, Blackrock Fund Managers or at the banks.
2. INCOME
| Unrestricted | Designated | Restricted | TOTAL | TOTAL | ||
|---|---|---|---|---|---|---|
| funds | funds | funds | 2021 | 2020 | ||
| £ | £ | £ | £ | £ | ||
| Envelopes, Direct Giving & Plate | 57,631 | 0 | 0 | 57,631 | 64,557 | |
| Gift Aid receivable | 4,297 | 0 | 0 | 4,297 | 14,593 | |
| Legacies | 50,000 | 0 | 0 | 50,000 | 3,000 | |
| 2a) | TOTAL INCOME - from Donors | 111,928 | 0 | 0 | 111,928 | 82,150 |
| Roof Project | 0 | 0 | 0 | 0 | 17,824 | |
| Donations, Events & Catering | 562 | 0 | 0 | 562 | 2,111 | |
| Concerts & Recitals | 0 | 0 | 1,183 | 1,183 | 0 | |
| 2b) | TOTAL INCOME - other Voluntary | 562 | 0 | 1,183 | 1,745 | 19,935 |
| Use of facilities & Fees | 664 | 0 | 0 | 664 | 1,134 | |
| Parish Hall letting | 4,250 | 0 | 0 | 4,250 | 4,465 | |
| 2c) | TOTAL INCOME - Charitable & Trading | 4,914 | 0 | 0 | 4,914 | 5,599 |
| HSBC Dividends & Interest | 1,310 | 0 | 0 | 1,310 | ||
| CBF Dividends & Interest | 2,426 | 0 | 0 | 2,426 | 2,523 | |
| 2d) | TOTAL INCOME - from Investments | 3,736 | 0 | 0 | 3,736 | 2,523 |
| TOTAL INCOME | 121,140 | 0 | 1,183 | 122,323 | 110,207 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021
3. EXPENDITURE
| Unrestricted | Designated | Restricted | TOTAL | TOTAL | ||
|---|---|---|---|---|---|---|
| funds | funds | funds | 2021 | 2020 | ||
| £ | £ | £ | £ | £ | ||
| Missionary & Charitable Giving | 1,000 | 0 | 0 | 1,000 | 4,158 | |
| Mission & Development | 8,116 | 0 | 0 | 8,116 | 0 | |
| Pastoral care | 267 | 0 | 0 | 267 | 0 | |
| Worship | 6,915 | 0 | 0 | 6,915 | 5,970 | |
| Diocesan Parish Share | 36,000 | 0 | 0 | 36,000 | 36,000 | |
| Clergy expenses | 1,996 | 0 | 0 | 1,996 | 1,515 | |
| Insurance | 6,694 | 0 | 0 | 6,694 | 9,540 | |
| Heat, light & water | 4,173 | 0 | 0 | 4,173 | 6,614 | |
| Routine maintenance & cleaning | 4,226 | 0 | 0 | 4,226 | 10,601 | |
| Minor repairs | 0 | 0 | 1,719 | 1,719 | 725 | |
| Upkeep of churchyard | 0 | 0 | 0 | 0 | 1,659 | |
| Admin, Office, PPS, catering & flowers | 3,918 | 0 | 0 | 3,918 | 1,869 | |
| Equipment | 369 | 0 | 0 | 369 | 420 | |
| 3b) | EXP - Activities relating to the work | 72,674 | 0 | 1,719 | 74,393 | 74,913 |
| Accountancy | 0 | 0 | 0 | 0 | 450 | |
| 3c) | EXP - Management & Administration | 0 | 0 | 0 | 0 | 450 |
| Heat,light & water | 3,136 | 0 | 0 | 3,136 | 5,324 | |
| 3d) | EXP - Parish Hall expenses | 3,136 | 0 | 0 | 3,136 | 5,324 |
| Roof | 0 | 0 | 0 | 0 | (3,007) | |
| Interior | 0 | 0 | 0 | 0 | 2,338 | |
| 3e) | EXP - Roof Repair Project | 0 | 0 | 0 | 0 | (669) |
| Professional fees | 0 | 0 | 1,940 | 1,940 | 0 | |
| 3f) | EXP - Vision Project | 0 | 0 | 1,940 | 1,940 | 0 |
| TOTAL EXPENDITURE | 76,810 | 0 | 3,659 | 80,469 | 84,176 |
4a) Payments to PCC members. Mrs Kate Gardner was paid £540 for hall cleaning. Mrs Gardner is the wife of Mr Terry Gardner, Church Warden during 2021.
4b) Transfer between funds:
The PCC decided to undesignate the designated funds of £258,259. These funds remain unrestricted. £9,500 was transferred from the restricted legacy into the Vision Project as authorised by the incumbent and church Wardens.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021
5. Fixed Asset Investments
a) Freehold Property
Freehold Property assets are represented by the Parish Hall, which was revalued during the year at a market value of £750,000, which created an unrealised gain of £550,000
No details of the original cost are available, but there is a covenant restricting the use of the Bethany room
| b) Quoted Investments 3986.73 CBF Income Shares (2020 - 3986.73) 3526 Charishare common investment fund shares (2020 - 3526) c) Investment Gains 3526 Charishare common investment fund shares (2020 - 3526) |
2021 Mkt value Cost £ £ |
2020 Mkt value Cost £ £ |
|---|---|---|
| 93,362 31,535 25,230 9,000 |
81,678 31,535 22,765 9,000 |
|
| 118,592 40,535 |
104,443 40,535 |
|
| 2021 | 2020 | |
| 14,149 | 3,657 |
6. Reserve Funds
| 2021 | 2020 | ||
|---|---|---|---|
| Change Year end in year balance £ £ |
Year end balance £ |
||
| Unrestricted legacy (Muriel Cohen) Unrestricted legacy (Robert Ingham) Unrestricted legacy (Elizabeth France Hayhurst) Other includingtransfers from designated funds |
56,329 3,000 50,000 50,000 266,738 392,132 |
56,329 3,000 125,394 |
|
| Sub-total Parish Hall 2021 Revaluation Reserve Total Unrestricted |
316,738 501,461 550,000 550,000 |
184,723 | |
| 866,738 1,051,461 | 184,723 | ||
| Parish Hall Legacies |
(251,664) 0 (6,595) 0 |
251,664 6,595 |
|
| Total Designated | (258,259) 0 |
258,259 | |
| Organ Vision Project Legacies(Restricted) |
(536) 3,656 7,560 7,560 (9,500) 500 |
4,192 10,000 |
|
| Total Restricted | (2,476) 11,716 |
14,192 | |
| TOTAL FUNDS | 606,003 1,063,177 | 457,174 |
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