• HemingfordHub
Trustees, Annual Report for the period
7th Jun8 2021 To 30th September 2022
Charity name: HemingfordHub
Charity registratlon number." 1194706
Registsred Office: 38 Church Stree( Hemingford Grey. Cambs PE28 9DF
Objectives and Activities
The Charivs Constitution Igovemtng document) states that its primary objective is for the public
benefit- the relief of need in the parishe5 of Hemingford Grey and Hemingford Abbots, in particular
but not exclusively among those affected by loneliness and social isolation, digital exclusion and the
growing technology Eap. by organising and providing volunteer led support and activities.
HemingfordHub is an alkinclusive charity.
The main activities of the Charty over the 16 month period under review were as follows..
To support any resident of the two villages during the pandemic who required assistance
with everyday tasks such as shopping. prescription collections. dog walkin8, IT issues. giving
Ilfts to vaccination appointments, etc. These services continue.
To give such assistance to residents to enable them to remain in their own homes for as long
as possible, thus relieving pressure on Eocal care seNtces.
To act as a signpost to local services when qUests were beyond the scope of
HemingfordHub's skills, working closely with Social Prescribers. local doctors, surgeries and
other organisations.
During lock-down to provide a weekly, home delivered, nutrttious hot meal service to those
isolating for reasons of health or age using a local catering company.
To carry out all administrative Sponsibl11t1es for the efficient running of the Charity.
Communications: To operate a 2417 phone line. maintain an up to date website and
Facebook page. circulate through the villages regular nevletterS door to door as well as
providing copy for the Parish Newsletters.
Following funding from the Department of Transport for a wildlife project. we completed the
Project.
In June 2021 the Charity set up Its Hubclub. This continues to operate fortnightly on
Wednesday afternoon and is open to any resident. There is a varied pmgramme of events
including talks. films, Outing5 and games afternoons. Tea and home-mède cake is provided
free of chorge. It was fett that once Covid restrictlon5 Vre lifted some of the residents
needed encouragement to re-socialise and the Hubclub has been very successful in this
respert and continues to grow.
In September 2022 the Charity received funding from Cambridge CC as part of its Love to
Move scheme. A fortnightty seated exercise session is held on the Inteening Wednesday
aftemoons followed by tea and biscuits and an opportunity to chat.
We review our aims, objectives and activities each year. This review looks at what we achieved and
the outcomes of our work in the previous 12 months. The review looks at the success of each key
activity and the benefits they have brou8ht to those groups of people we are set up io help. The
revlew also helps us ensure our aim. objectNes and activltles remained focused on our stated
purposes. We have referred to the guidance contsined in the Charity Commission's general guidance
on public benefit when reviewing our aim and objectives and in plannin8 our future activitie5. In
particular, the trustees consider how planned activities will contribute to the aims and objectives
they have set.
Structure. Governance and Management
The Charity is Eoverned by its Constitution and set up as a CIO. It is managed by trustees:
Mrs Patricia Page- Chalr
Mr5 Riva Elliott-V1 Chair and Q)mms
Mrs Christine Batter- Treasurer
Mrs Ltnda Dampney-volunteer Manager (resigned 6 July 20221
th
All new Trustees a elected Unanimous by all existing Trustees.
The Charivs Constitution ststes:
In selecting individuals for appointment as charity trustees. the charity trustees must have regard to
the skills, knowledge and experience needed for the effective administration of the CIO. The
Trustees reserve the right to appoint ex officio trustees as required. They shall be charity trustees in
the ascribed role for as long as is deemed necessary for them to hold that offi.
lalHemingfordHub {"the appointing body") may appoint 12 charity trustees.
Ibl Any appointment must be made at a meeting held according to the ordinary prattice of the
appointing body.
Icl Each appointment must be for a minimum term of two year5. With appOintmentS being for a
minimum of one year.
Idl The appointment will be effective from the later of: lil the date of the vacancy: and {iil the date
on which the charity trustees or their secretary or clerk are informed of the appointment.
lel The person appointed need not be a member of the appointing body.
lfj A trustee appointed by the appointing body has the same dirty under as the other charity
trustees to art in the way he or she decides in good faith would be most likely to further the
purposes of the CIO.
Igl Resignations must be made in writin8.
Policies and procedures: the Charity has a full set of documents updated annually lor sooner if
necessary). Available for all to see on its website. All new Trustees will be given copies of the
documents. dbs checked if necessary, offered Safeguarding Trainin& required to sign acceptan of
all documents.
Charity structure and relationship with external bodies- the Charity is led by the Trustees With a
team of active volunteers. There are also volunteers available to help for non-regular events or in
case of emergencies. The Charity has good relationshlps with both Parish Councilsllocal
Church/Dlstrict and County Councilslother similar groups. It is also in close. regular contsct with
Hunts Forum, an independent, non-profit making charity based in Huntingdon, established to
support the local voluntary sector lone of ourTrustees is also a Trustee of HFI. local Soaal
Prescribers and Social Services.
Because HH'S Trustee board meets fortnightly land are in touch daily by phone/emailltext if
necessary) requests for help and potential risks that might arise are constantly evaluated, as 15
regular information, both national and local, fed through to us from other organisations.
Contributlon made by volunteers
HemingFordHub was established in 2017 when Parish Councillor Riva Elliott {now our Vice
Chairl realised that although the PC was very good at dealing with the hardware
requirements of the villages. there was little in place to support those residents needing
assistae with everyday life.
The group was fast tracked into action when the Covid pandemic took hold and this was very
much the focus of the group.
We went from 20 volunteers to over 140. The villages were divided up into zones, each zone
having a local co-ordinator with a team of volunteers.
Our volunteers were asked to help wtth shoppin& collecting prescriptions. dog walkin8,
newspaper deliveries, friendly phone calls Igreatly appreciated by those isolating) and
generally keeping an eye out for neighbours who might be in need of help.
We communicate regularly with our volunteers by means of a WhatsApp group, email,
regular meetings by zoom or in person when pemitted.
Many of our volunteers are committed to helping fellow villagers and the trustees are very
receptive to suggestions/ideas made by them.
sin the end of the Covid pandemic many of the HemlngfordHub volunteers have
continued to help with all the original tasks but there is a very attive nucleus who help
regularly with Hubclub, giving lifts to those who have no other means of getting to the
venue, making cakes and serving refreshments, joining in with the activities and generally
mixing with the attendees which is often a good way of checking that 'all is well, with them.
Achievements and Performance
The Trustees believe that the main achievement of the Charity has been to successfully and
safely support residents of Hemingford Grey and Hemingford Abbots during and since the
pandemic. The Charity has built up a loyal and hardworking team of volunteers and has
earned the reputation of a reliable and trustworthy organi5ation.
The Charity has spent time considering what is needed in the two villages as we leave the
Covid situation behind and we are laying down plans to ensure the sustsinabilty of the
Charity well into the future.
HemingfordHub was very honoured to have been granted charitable status and became a
CIO in June of 2021.
Over the lifetime of the Charity its status in the villages has been Secured. HemingfordHub
was acknowled8ed as a Recognised Organisation by our local council. We have been the
recipient of a couple of awards, one of which resulted in a visit to the Houses of Parliament.
The Charity receives letters of thanks from residents as well as from grateful family
members. together with donation5.
The Chair was often inteNiewed on BBC Radio Cambridge regarding the work we carry out,
particularty during the pandemic where we were the 'go to, local charity being intetviewed.
We monitor regularly our performance by means of questionnaires to our volunteers and
residents, asking them if there is anything they would like us to provide that we don't
already do.
All original objectives have been met but HemingfordHub continues to look at new projects
that will be of benefrt to residents of both villages.
HemingfordHub has been successful in obtaining funding for all activities and maintains
sufficient funds to cover its Reserves Policy.
Financial Review
The Charity has a positive bank balan and carried forward £9,157 at the end of the period
in question. The reserves policy states there should be at least one yearf5 Costs in resee.
Thi5 is based on our annual running costs budget and is currently set at £3,620.00.
Our reserves policy. risk management policy and budget are reviewed annually. We work to
an agreed finance policy and the treasurer gives a report at each trustees, meeting.
HemingfordHub does not currently have any uncertainties about the viability of the charity as a
going concem. Principal sources of funding during the period in question were from personal
donations, grants from Huntingdon District Council. Cambridgeshire County Council, village Parish
Councils. the Allen Lane Foundation, Places for People (Housing Association). The Charity was also
the chosen beneficiary of a Yard Sale Organised by residents in the villages. as well as quiz night5
held at tsvo local pubs.
The trustees are mindful of the requirement to maintsin a positive bank balance and continually
assess the situation, receiving regular updates on available funding streams.
HemingfordHub is a small charity but we believe we punch well above our weight in terms of what we have
and what we continue to dellver to the villages of Hemingford Grey and Hemingford Abbots in
Cambridgeshire.
Declarations
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charity's trustees
Signature
Full name Christine Batter
Positlon Trustee and Treasurer
26th JurE 2023
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Receipts Payments
Grants ** £9,200.00 DBS Checks
Village Yard Trail £1,837.62 Mountain Catering
Donations (personal) £270.00 HubClub - room hire
Donations (Hot Meals) £403.00 HubClub - expenses*
Hunts Forum - survey payment £50.00 Insurance
Natwest Compensation £800.00 Phone credit
Pub Quiz proceeds £443.00 Sundries
Gift Aid £12.50 Wildlife project
Jubilee Donations/Raffle £330.90 Website
Repayment of expenses £234.94 Hunts Forum M'ship
Film Licence
Zoom Licence
Payment of Expenses
TOTALS £13,581.96
Receipts £13,581.96
Payments £4,424.22
to be carried forward £9,157.74
* Includes HubClub, AGM and Jubilee Party
** Includes grant from Health Inequalities Programme of £3,000.00
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Christine Batter __________________________________ HemingfordHub Treasurer 10/21/2022
I hereby certify that this is a true extract from the books of account
IHemingfordHub
CXKXJ tEghtKxJr sctkwne
£43.92 £742.00 £1,026.50 £606.30 £303.93 £96.00 £417.87 £505.88 £63.16 £25.00 £214.84 £143.88 £234.94 **£4,424.22**