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2024-03-31-accounts

ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

CHARITY REGISTRATION No: 1194705

Castle View Accounting Ltd Ground Floor Offices

53 High Street Arundel West Sussex BN18 9AJ

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

CONTENTS

Page 3 Legal and Administrative Information
Pages 4 to 5 Trustees' Report
Page 6 Statement of Financial Activities
Page 7 Balance Sheet
Pages 8 to 15 Notes to the Financial Statements
Page 16 Independent Examiner's Report

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PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1194705 DATE OF REGISTRATION 7th June 2021 START OF FINANCIAL YEAR 1st April 2023 END OF FINANCIAL YEAR 31st March 2024 TRUSTEES AT 31ST MARCH 2024 Katie Small Fiona Armstrong Hall Patricia Reilly-Hurst Lorraine Gower (Appointed 7th December 2023) John Early (Appointed 7th December 2023) Janet Tolan (Appointed 21st February 2024) Iyinka Abibi (Appointed 21st February 2024) LEGAL STATUS Charitable Incorporated Organisation

GOVERNING INSTRUMENT

CIO - Foundation Registered 7th June 2021

OBJECTS

The relief of financial hardship amongst people in South Manchester and the surrounding areas in such ways as the trustees from time-to-time think fit, in particular but not exclusively by: a ) Providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by other charities or other organisations working to prevent or relieve poverty. b ) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services.

CORRESPONDENCE ADDRESS 54 Mersey Bank Avenue Chorlton Manchester M21 7NN PRIMARY BANKERS Barclays Bank Plc 1 Churchill Place London E14 5HP INDEPENDENT EXAMINERS Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ

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PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

TRUSTEES' REPORT

FOR THE YEAR ENDED 31ST MARCH 2024

Objectives and Activities

Summary of the Main Activities

Providing a foodbank service and a pantry service to individuals in the local community who require help with food poverty.

The Trustees have read and understood the guidance issued by the Charity Commission on public benefit.

Achievements and Performance

In the FY24, we have:

We have made a difference in our community by providing services to people who cannot attend the charity premises in person, by providing a delivery service to those service users.

Financial Review

Our financial position at the end of FY24 was such that we had a total of £8,536.53 in our bank account

We hold reserves in our charity bank account to ensure we have enough of a buffer in the event we have unexpected outgoings. Amount of reserves held are £7,530.

Structure, Governance and Management

Constitution for a Charitable Incorporated Organisation (Foundation).

Trustee Selection Methods

Selection methods include: advertising and searching for individuals who have a genuine interest in helping the charity and have some experience in volunteer work, preferably for our charity but this is not essential. We also meet with them several times prior to appointment to assess them for sound character and decision-making abilities.

Our constitution provides that every Trustee must be a natural person, over 18 years old and must be appointed and accepted by the current Trustees.

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PEIIRf3 PANTrY FOODBANK Foft niEYEAR ENOED 318T MAIICH 2024

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024

Notes
INCOMING RESOURCES
Incoming Resources from Generated Funds
Donations, Grants & Legacies
3a
Charitable Activities
3b
Activities for Generating Funds
3c
Investment Income
3d
Other Incoming Resources
3e
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of Generating Funds
Cost of Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING (OUTGOING) RESOURCES
Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023/24
2022/23
£
£
£
£
74,735
-
74,735
71,512
8,944
-
8,944
1,004
1,182
-
1,182
125
-
-
-
-
-
-
-
23
84,861
-
84,861
72,664
86,764
703
87,468
60,184
2,680
-
2,680
800
89,444
703
90,148
60,984
(4,583)
(703)
(5,286)
11,680
17,363
1,800
19,163
7,483
12,780
1,097
13,877
19,163

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 8 to 15 form part of these financial statements.

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PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1st January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the trustees are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services have been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Perishable and non perishable food items donated to the Charity for onward distribution to beneficiaries are not valued in the Statement of Financial Activity.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

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PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

1. ACCOUNTING POLICIES (continued)

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Unrestricted funds

These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.

Restricted funds

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.

Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Motor Vehicles

Fixtures, Fittings and Equipment

20% - Straight Line Basis

25% - Reducing Balance Basis

9

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

2. TANGIBLE FIXED ASSETS

Cost
01-Apr-23
Additions
Cost at
31-Mar-24
Depreciation
01-Apr-23
Charge
Depreciation at
31-Mar-24
Net Book Value
31-Mar-24
Net Book Value
31-Mar-23		 Motor
Equipment
TOTAL
Vehicles
Costs
2023/24
£
£
£
10,500
-
10,500
-
-
-
10,500
-
10,500
2,100
-
2,100
2,100
-
2,100
4,200
-
4,200
6,300
-
6,300
8,400
-
8,400

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2024 : £8,646.30 - Motor Vehicle Hire Purchase Agreement - Mercedes-Benz Citan - BL18 VCN 31st March 2023 : £1,881.70 - Motor Vehicle Hire Purchase Agreement - Mercedes-Benz Citan - BL18 VCN

10

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

3. INCOMING RESOURCES

a) Donations, Grants & Legacies
Gifts & Donations
Grants Received
b) Charitable Activities
Pantry Fees
c) Activities for Generating Funds
Fundraising Income
d) Investment Income
Interest
e) Other Incoming Resources
Refunds
Sundry Income		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023/24
2022/23
£
£
£
£
52,707
-
52,707
59,112
22,028
-
22,028
12,400
74,735
-
74,735
71,512
8,944
-
8,944
1,004
8,944
-
8,944
1,004
1,182
-
1,182
125
1,182
-
1,182
125
-
-
-
-
-
-
-
-
-
-
-
19
-
-
-
4
-
-
-
23

11

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

4. RESOURCES EXPENDED

Note
a) Cost of Charitable Activities
Activities & Events
Bank & Interest Charges
Depreciation Expense
Equipment Costs
Food Costs
Insurance Costs
Licenses & Subscriptions
Motor Vehicle Costs
Office Costs
Printing, Postage & Stationery
Repairs & Maintenance
Staff Costs
12
Sundry Expenses
Telephone Costs
Training Costs
Travel & Subsistence
Utility Costs
Volunteers Expenses
5
b) Governance Costs
Independent Examiners Fees
9
Legal & Professional Fees		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023/24
2022/23
£
£
£
£
216
-
216
444
275
-
275
1,657
2,100
-
2,100
2,100
4,505
-
4,505
312
38,442
-
38,442
25,831
1,322
-
1,322
2,347
272
-
272
-
1,810
-
1,810
2,258
617
-
617
640
1,017
-
1,017
-
1,132
-
1,132
-
27,760
-
27,760
23,161
473
-
473
-
911
-
911
323
48
-
48
-
-
-
-
394
5,863
-
5,863
717
-
703
703
-
86,764
703
87,468
60,184
960
-
960
800
1,720
-
1,720
-
2,680
-
2,680
800

12

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

5. RESTRICTED FUNDS

CURRENT FINANCIAL YEAR

Manchester City Council - Eco Waste Fund
Manchester City Council - Volunteers Fund		 Balance
Balance
01-Apr-23
Income
Expenditure
Transfers
31-Mar-24
£
£
£
£
£
1,000
-
-
-
1,000
800
-
703
-
97
1,800
-
703
-
1,097

PREVIOUS FINANCIAL YEAR

Albert Hunt Fund
Forever Manchester Awards Fund
Manchester City Council - Eco Waste Fund
Manchester City Council - Volunteers Fund		 Balance
Balance
31-Mar-22
Income
Expenditure
Transfers
31-Mar-23
£
£
£
£
£
-
2,000
2,000
-
-
-
100
100
-
-
-
1,000
-
-
1,000
-
800
-
-
800
-
3,900
2,100
-
1,800

Restricted funds are wholly represented by the Charity's cash reserves and are to be expended as specified above.

13

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

6. INVESTMENTS

The CIO held no Fixed Asset Investments during this or the previous financial year.

7. CASH AT BANK AND IN HAND

Cash at Bank & in Hand Unrestricted
Restricted
TOTAL
TOTAL
Fund
Fund
31-Mar-24
31-Mar-23
£
£
£
£
7,440
1,097
8,537
20,220
7,440
1,097
8,537
20,220

8. DEBTORS AND PREPAYMENTS

The CIO held no Debtors & Prepayments during this or the previous financial year.

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Independent Examiners Fees Unrestricted
Restricted
TOTAL
TOTAL
Fund
Fund
31-Mar-24
31-Mar-23
£
£
£
£
960
-
960
800
960
-
960
800

10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

Hire Purchase Agreement Unrestricted
Restricted
TOTAL
TOTAL
Fund
Fund
31-Mar-24
31-Mar-23
£
£
£
£
-
-
-
8,657
-
-
-
8,657

11. NET ASSETS BETWEEN FUNDS

Fixed Asset Investments
Net Current Assets
Long Term Liabilities		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
31-Mar-24
31-Mar-23
£
£
£
£
-
-
-
-
12,780
1,097
13,877
19,163
-
-
-
-
12,780
1,097
13,877
19,163

14

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024

12. STAFF COSTS AND NUMBERS

TOTAL
2023/24
£
Gross Wages & Salaries
25,770
Employer's National Insurance Costs
1,590
Pension Contributions
400
27,760
Employees who were engaged in each of the following activities:
TOTAL
2023/24
Charitable Activities
2		 TOTAL
2022/23
£
22,359
802
-
23,161
TOTAL
2022/23
2

The Charity operate a PAYE Scheme to pay all employed members of staff and the Charity also employs members of staff on a self-employed basis and is therefore not liable for the employees Tax and National Insurance costs. No employees received emoluments in excess of £60,000.

13. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

14. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

15. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

16. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

15

PERRY'S PANTRY FOODBANK

(Charitable Incorporated Organisation)

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of Perry's Pantry Foodbank on the accounts for the year ended 31st March 2024 set out on pages 6 to 15.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

K. Collaku MAAT Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ

Date: 17th December 2024

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