ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MARCH 2023
PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1194705
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Pages 4 to 5 | Trustees' Report |
| Page 6 | Statement of Financial Activities |
| Page 7 | Balance Sheet |
| Pages 8 to 15 | Notes to the Financial Statements |
| Page 16 | Independent Examiner's Report |
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER
CHARITY NUMBER 1194705 DATE OF REGISTRATION 7th June 2021 START OF FINANCIAL PERIOD 31st March 2022 END OF FINANCIAL PERIOD 31st March 2023 TRUSTEES AT 31ST MARCH 2023 Katie Small Fiona Armstrong Hall Patricia Reilly-Hurst
LEGAL STATUS Charitable Incorporated Organisation
GOVERNING INSTRUMENT
CIO - Foundation Registered 7th June 2021
OBJECTS
The relief of financial hardship amongst people in South Manchester and the surrounding areas in such ways as the trustees from time-to-time think fit, in particular but not exclusively by: a ) Providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by other charities or other organisations working to prevent or relieve poverty. b ) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services.
CORRESPONDENCE ADDRESS
54 Mersey Bank Avenue Chorlton Manchester M21 7NN
PRIMARY BANKERS Barclays Bank Plc 1 Churchill Place London E14 5HP
INDEPENDENT EXAMINERS
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST MARCH 2023
Objectives and Activities
Summary of the Main Activities
Providing a foodbank service and a pantry service to individuals in the local community who require help with food poverty.
The Trustees have read and understood the guidance issued by the Charity Commission on public benefit.
Achievements and Performance
In the second year of our Charity, FY23, we have:
· Raised over £70,000 in public and private donations;
· Distributed over 35 tonnes of food, saved 6 tonnes of food from landfill/waste and distributed to over 3,000 households the equivalent of approx 96,000 meals.
· Undertaken a Christmas appeal where 183 parcels were delivered across our areas, we supported 220 adults and 280 children with both Christmas dinners and Presents for the children.
· Won a ‘Be Proud Manchester Award for helping to tackle poverty;
· Recruited two temporary part-time employees for admin and social media roles in our charity; however, both roles are no longer active;
· Had 55 to 65 active volunteers, of which 25 to 30 were regular volunteers taking part most weeks;
· We provided 8 teenagers with an opportunity to complete the volunteering section of their Duke of Edinburgh Award.
We have made a difference in our community by providing services to people who cannot attend the charity premises in person, by providing a delivery service to those service users. This is not a service offered commonly in the local community.
Financial Review
Our financial position at the end of FY23 was such that we had a total of £20,220 in our bank account.
We do not hold reserves as such, but we consider being below £7,500 as being ‘in the red’ and conduct urgent fundraising activities.
Structure, Governance and Management
Constitution for a Charitable Incorporated Organisation (Foundation).
Trustee Selection Methods
Selection methods include: advertising and searching for individuals who have a genuine interest in helping the charity and have some experience in volunteer work, preferably for our charity but this is not essential. We also meet with them several times prior to appointment to assess them for sound character and decision-making abilities.
Our constitution provides that every Trustee must be a natural person, over 18 years old and must be appointed and accepted by the current Trustees.
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PRTRIcitl LL/-HI IRST
PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST MARCH 2023
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Charitable Activities 3b Activities for Generating Funds 3c Investment Income 3d Other Incoming Resources 3e TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 67,612 3,900 71,512 44,315 1,004 - 1,004 609 125 - 125 5,093 - - - - 23 - 23 384 68,764 3,900 72,664 50,401 58,084 2,100 60,184 42,218 800 - 800 700 58,884 2,100 60,984 42,918 9,880 1,800 11,680 7,483 7,483 - 7,483 - 17,363 1,800 19,163 7,483 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 8 to 15 form part of these financial statements.
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PERRYS PANTRY FOOOBAMK BALAPICE 5MEÉT AS AT 31ST MARCH POZJ 314A.23 Jty¥•v.?? lJnWL Asse1> 8.4fA7 lolatFIA•O 455•15 UeEMOis CJ>n Ji 18.120 10.420 .? 20.219 NET CIIRKIIT ASSETS 17.6X 1Y4X Y48J &651 &657 one yeJi 14ET ASSETS 17.30> •llh• c*ty Gentr4 A•<lnrl•rt FiTh1 17. 7.483 Tthi F¥nd• 17.J6J 7.4$5 18 /1 /24 M,5 f hV"_ i A152ICIA P£iLLY- HUC
PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Perishable and non perishable food items donated to the Charity for onward distribution to beneficiaries are not valued in the Statement of Financial Activity.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Motor Vehicles
Fixtures, Fittings and Equipment
20% - Straight Line Basis
25% - Reducing Balance Basis
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
2. TANGIBLE FIXED ASSETS
| Cost 31-Mar-22 Additions Cost at 31-Mar-23 Depreciation 31-Mar-22 Charge Depreciation at 31-Mar-23 Net Book Value 31-Mar-23 Net Book Value 30-Mar-22 |
Motor Equipment TOTAL Vehicles Costs 2022/23 £ £ £ - - - 10,500 - 10,500 10,500 - 10,500 - - - 2,100 - 2,100 2,100 - 2,100 8,400 - 8,400 - - - |
|---|---|
On the 27th May 2022 the Trustees of Perry's Pantry Foodbank entered in to a Hire Purchase Agreement to acquire a motor vehicle in furtherance of the Charity's objects. During the financial period the Trustees made acquisition of a Mercedes-Benz Citan Van at a cost value of £10,500, which has been funded through a cash deposit of £3,500 and a Hire Purchase Contract for £8,656.82, including interest charges of £1,656.82. The Hire Purchase Agreement has been taken with 11.90% APR and is repayable at a rate of £188.17 per month for a 46 month period concluding on the 27th March 2026 with total cost repayable of £8,656.82.
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st March 2023 : £1,881.70 - Motor Vehicle Hire Purchase Agreement - Mercedes-Benz Citan - BL18 VCN 30th March 2022 : None
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Gifts & Donations Grants Received b) Charitable Activities Pantry Fees c) Activities for Generating Funds Event Income Product Sales Raffle Income d) Investment Income Interest e) Other Incoming Resources Refunds Sundry Income |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 59,112 - 59,112 40,815 8,500 3,900 12,400 3,500 67,612 3,900 71,512 44,315 1,004 - 1,004 609 1,004 - 1,004 609 125 - 125 4,298 - - - 136 - - - 659 125 - 125 5,093 - - - - - - - - 19 - 19 198 4 - 4 186 23 - 23 384 |
|---|---|
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
4. RESOURCES EXPENDED
| Note a) Cost of Charitable Activities Activities & Events 5 Bank & Interest Charges Depreciation Expense Equipment Costs Food Costs 5 Insurance Costs Motor Vehicle Costs Office Costs Raffle Costs Rent & Rates Staff Costs 12 Sundry Expenses Telephone Costs Travel & Subsistence Utility Costs b) Governance Costs Independent Examiners Fees 9 |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 344 100 444 2,805 1,657 - 1,657 - 2,100 - 2,100 - 312 - 312 311 23,831 2,000 25,831 27,411 2,347 - 2,347 823 2,258 - 2,258 - 640 - 640 2,192 - - - 557 - - - 625 23,161 - 23,161 4,471 - - - 688 323 - 323 629 394 - 394 458 717 - 717 1,247 58,084 2,100 60,184 42,218 800 - 800 700 800 - 800 700 |
|---|---|
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
5. RESTRICTED FUNDS
| Albert Hunt Fund Forever Manchester Awards Fund Manchester City Council - Eco Waste Fund Manchester City Council - Volunteers Fund |
Balance Balance 31-Mar-22 Income Expenditure Transfers 31-Mar-23 £ £ £ £ £ - 2,000 2,000 - - - 100 100 - - - 1,000 - - 1,000 - 800 - - 800 - 3,900 2,100 - 1,800 |
|---|---|
Restricted funds are wholly represented by the Charity's cash reserves and are to be expended as specified above.
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
6. INVESTMENTS
The CIO held no Fixed Asset Investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand | Unrestricted Restricted Total Total Fund Fund 31-Mar-23 30-Mar-22 £ £ £ £ 18,420 1,800 20,220 8,604 18,420 1,800 20,220 8,604 |
|---|---|
8. DEBTORS AND PREPAYMENTS
The CIO held no Debtors & Prepayments during this or the previous financial period.
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Sundry Creditors Independent Examiners Fees |
Unrestricted Restricted Total Total Fund Fund 31-Mar-23 30-Mar-22 £ £ £ £ - - - 421 800 - 800 700 800 - 800 1,121 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
| Hire Purchase Agreement | Unrestricted Restricted Total Total Fund Fund 31-Mar-23 30-Mar-22 £ £ £ £ 8,657 - 8,657 - 8,657 - 8,657 - |
|---|---|
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-Mar-23 30-Mar-22 £ £ £ £ - - - - 17,363 1,800 19,163 7,483 - - - - 17,363 1,800 19,163 7,483 |
|---|---|
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MARCH 2023
12. STAFF COSTS AND NUMBERS
| TOTAL 2022/23 £ Gross Wages & Salaries 22,359 Employer's National Insurance Costs 802 Pension Contributions - 23,161 Employees who were engaged in each of the following activities: TOTAL 2022/23 Charitable Activities 2 |
TOTAL 2021/22 £ 4,471 - - 4,471 TOTAL 2021/22 1 |
|---|---|
The Charity operate a PAYE Scheme to pay all employed members of staff and the Charity also employs members of staff on a self-employed basis and is therefore not liable for the employees Tax and National Insurance costs. No employees received emoluments in excess of £60,000.
13. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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PERRY'S PANTRY FOODBANK
(Charitable Incorporated Organisation)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of Perry's Pantry Foodbank on the accounts for the period ended 31st March 2023 set out on pages 6 to 15.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
Date: 22nd January 2024
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