Rebuilding Lives , Rebuilding Homes , Rebuilding Your Image to Rebuild Your Future
Trustee Meetng Minutes – Quad Rebuild Review (On Hold)
Date: 15/09/2025 Time: 1pm Location: Main Office
Present:
-
Joseph English (Chairman & Treasurer)
-
Michaela O’Shea (Trustee)
Apologies:
- Anne Cerchione (Trustee)
1. Welcome and Opening Remarks
Joe welcomed everyone to the meeting and thanked attendees for joining. The purpose of the meeting was confirmed as a review of the Quad Rebuild charity activities and current position, given that the project has now been placed on hold.
2. Approval of Previous Meeting Minutes
All attendees confirmed they had received and reviewed the previous minutes, see meeting minutes file. The minutes were agreed as a true and accurate record.
3. Declaration of Interest
All attendees were asked to declare any conflicts of interest. No declarations were made.
4. Matters Arising from Previous Minutes
No outstanding matters were raised that were not already covered within this meeting’s agenda.
5. Chairman’s Report
Joe provided a verbal update in addition to the previously shared report.
-
The Chairman reflected positively on the progress made throughout 2024, particularly:
-
Early service-user engagement
-
Fundraising activity
-
Growing awareness of the charity
-
However, it was confirmed that:
-
Quad Rebuild activities are currently on hold
-
This is due to capacity, sustainability, and operational considerations
The board agreed that this was a responsible and necessary step to protect the charity’s long-term future.
6. Risk Management
The board discussed risks associated with placing the charity on hold:
-
Loss of engagement from supporters and beneficiaries
-
Volunteer disengagement
-
Financial stagnation
-
Reputational considerations
Agreed actions:
-
Maintain clear communication where appropriate
-
Ensure all records, policies, and financial controls remain up to date
-
Reassess risks at the next review point
7. Charity Operations (Paused Activity)
Service Users
-
Existing and prospective cases are paused, unless urgent support is identified
-
Any previous contacts will be managed sensitively where required
New Work
- No new clients will be taken on during the pause period
8. Finance Report
-
Financial position remains accurate and up to date
-
Previous accounts have been submitted and approved
-
No concerns were raised regarding financial management
Discussion points:
-
Reduction in outgoing costs during the pause
-
No immediate funding requirements
-
Funds to remain safeguarded for potential future restart
The board agreed finances are stable and well controlled.
9. Fundraising
-
All planned fundraising events are currently paused or cancelled
-
No new events will be scheduled during this period
The board agreed:
-
Informal or low-effort fundraising may be reconsidered in future
-
Full fundraising activity will resume only if/when the charity restarts
10. Charity Governance
-
Trustees remain in position
-
Governance responsibilities will continue despite the pause
Agreed:
-
Compliance, records, and reporting must remain maintained
-
Trustee oversight to continue on a reduced but consistent basis
11. Trustee Meeting Format
-
Board agreed to continue periodic check-ins during the pause
-
Meetings may be less frequent but will ensure:
-
Financial oversight
-
Governance compliance
-
Review of restart potential
12. Any Other Business
-
It was agreed that the charity has made a positive impact to date, and this should be recognised
-
Discussion around potentially restarting in the future, subject to:
-
Resources
-
Capacity
-
Demand
13. Next Steps
-
Charity remains on hold until further review
-
Key focus areas:
-
Maintain compliance
-
Monitor financial position
-
Keep minimal operational oversight
14. Next Meeting
Next review meeting to be scheduled in 2026 to discuss and review current situation.
| QUAD-REBUILD | QUAD-REBUILD | QUAD-REBUILD | QUAD-REBUILD | QUAD-REBUILD | 1194702 | 1194702 | 1194702 | ||
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
1-Apr-24 | To | 31-Mar-25 | ||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| DONATION | £46,120.78 | £5,000.00 | - -- |
£51,120.78 | - 24- |
||||
| RAFFLES & HAMPERS | £521.00 | - -- |
- -- |
£521.00 | - -- |
||||
| BINGO | £615.00 | - -- |
- -- |
£615.00 | - -- |
||||
| POKER | £350.00 | - -- |
- -- |
£350.00 | - -- |
||||
| SUMMER | £1,659.49 | - -- |
£1,659.49 | - 3,988- |
|||||
| CHRISTMAS | £493.13 | - -- |
- -- |
£493.13 | - -- |
||||
| EASTER | £400.00 | - -- |
- -- |
£400.00 | - 5,869- |
||||
| FOOTBALL CARDS | £14.00 | - -- |
- -- |
£14.00 | - -- |
||||
| J English Donation | - -- |
- -- |
- -- |
- -- |
- 40,000- |
||||
| Sub total(Gross income for AR) | £50,173.40 | - 5,000- |
- -- |
- 55,173- |
- 49,881- |
||||
| A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 50,173- - 5,000- - -- - 55,173- - 49,881- A3 Payments TECHNOLOGY £191.52 - -- - -- - 192- - -- WAGES £14,768.35 - -- - -- - 14,768- - -- |
|||||||||
| TECHNOLOGY | £191.52 | - -- |
|||||||
| WAGES | £14,768.35 | - -- |
----- Start of picture text -----
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 50,173 5,000 - 55,173 49,881
A3 Payments
TECHNOLOGY £191.52 - - 192 -
WAGES £14,768.35 - - 14,768 -
----- End of picture text -----
CCXX R1 accounts (SS)
10/10/2025
1
| EMPLOYER NI | £908.16 | - 908- - 993- - 660- - 379- - 203- - 100- - 1,430- - 1,042- - 89- - 3,226- - 561- - 547- - 14- - 3,899- - -- |
- 908- - 993- - 660- - 379- - 203- - 100- - 1,430- - 1,042- - 89- - 3,226- - 561- - 547- - 14- - 3,899- - -- |
||||||
|---|---|---|---|---|---|---|---|---|---|
| PENSION | £993.13 | - -- |
- -- |
- 993- |
- -- |
||||
| ANNUAL ACCOUNTANTS | £660.00 | - -- |
- -- |
- 660- |
- -- |
||||
| STAFF TRAINING | £379.00 | - -- |
- -- |
- 379- |
- -- |
||||
| EMPLOYER & PUBLIC LIABILITY | £202.88 | - -- |
- -- |
- 203- |
- -- |
||||
| TRAVEL EXPENSES | £100.37 | - -- |
- -- |
- 100- |
- -- |
||||
| WEB AMMENDMENTS | £1,430.00 | - -- |
- -- |
- 1,430- |
- -- |
||||
| CLIENT SUPPORT | £1,041.95 | - -- |
- -- |
- 1,042- |
- -- |
||||
| RAFFLES & HAMPERS | £89.46 | - -- |
- -- |
- 89- |
- -- |
||||
| SUMMER | £3,226.44 | - -- |
- -- |
- 3,226- |
- 5,495- |
||||
| CHRISTMAS | £561.17 | - -- |
- -- |
- 561- |
- -- |
||||
| POKER | £547.28 | - -- |
- -- |
- 547- |
- -- |
||||
| FOOTBALL CARDS | £14.00 | - -- |
- -- |
- 14- |
- -- |
||||
| OTHER | £3,899.28 | - -- |
- -- |
- 3,899- |
- -- |
||||
| Easter Fayre expenses | - -- |
- -- |
- -- |
- -- |
- 2,654- |
||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| Sub total | £29,012.99 | - -- |
- -- |
- 29,013- |
- 8,149- |
||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - -- |
- -- |
- -- |
- -- |
||||||
| - -- |
- -- |
- -- |
- -- |
||||||
| **Sub total ** | - -- |
- -- |
- -- |
- -- |
|||||
| Total payments - 29,013- Net of receipts/(payments) - 21,160- A5 Transfers between funds - -- A6 Cash funds last year end - -- Cash funds this year end - 21,160- |
|||||||||
| - 29,013- |
- -- |
- -- |
- 29,013- |
- 8,149- |
|||||
| - 21,160- |
- 5,000- |
- -- |
- 26,160- |
- 41,732- |
|||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| - 21,160- |
- 5,000- |
- -- |
- 26,160- |
- 41,732- |
|||||
| A4 Asset and investment | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Total payments ** | - | 29,013- | - | -- | - | -- | - | 29,013- | - | 8,149- | ||||||||||
| **Net of receipts/(payments) ** | - | 21,160- | - | 5,000- | - | -- | - | 26,160- | - | 41,732- | ||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| A6 Cash funds last year end | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| **Cash funds this year end ** | - | 21,160- | - | 5,000- | - | -- | - | 26,160- | - | 41,732- | ||||||||||
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Endowment | ||
|---|---|---|---|---|
| Categories | Details | funds | funds |
CCXX R2 accounts (SS)
10/10/2025
2
| B1 Cash funds | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||
|---|---|---|---|---|---|---|---|
| Cash at hand | - 21,160- |
- 5,000- |
- -- |
||||
| - -- |
- -- |
- -- |
|||||
| - -- |
- -- |
- -- |
|||||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Total cash funds (agree balances with receipts and payments account (s)) Details Details Details |
- 21,160- |
- 5,000- |
- -- |
|||
| OK | |||||||
| Unrestricted funds to nearest £ - -- - -- - -- - -- - -- - -- Fund to which asset belongs Fund to which asset belongs |
Restricted funds to nearest £ - -- - -- - -- - -- - -- - -- Cost (optional) - -- - -- - -- - -- - -- Cost (optional) - -- - -- |
Endowment funds to nearest £ |
|||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| Current value (optional) |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| Current value (optional) |
|||||||
| - -- |
- -- |
||||||
| - -- |
- -- |
CCXX R3 accounts (SS)
10/10/2025
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| - | -- | - | -- | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| Fund to which | Amount due | When due | ||||||||
| Details | liability relates | (optional) | (optional) | |||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| Signature | Name | Date of approval | ||||||||
CCXX R4 accounts (SS)
10/10/2025
4
Independent Examiner’s Report to the Trustees of QUAD-REBUILD Charity Number: 1194702
Accounts for the year ended: 31 March 2025
I report to the trustees on my examination of the accounts of the QUAD-REBUILD for the year ended 31 March 2025.
Responsibilities and Basis of Report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
-
accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts do not accord with the accounting records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Yours sincerely,
Cecilia Asamoah
Cangaf Accountants and Business Advisers
C Asamoah
Cecilia Asamoah MBA ACCA
For and on behalf of Cangaf Accountants & Business Advisers