Trustees’ Annual Report for the period
From 1[st] June 2023 - Period start date To 31[st] May 2024 - Period end date
Charity name: Wiveliscombe Town Hall Trust
Charity registration number: 1194697
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 |
To acquire, preserve, restore, repair and maintain the former Wiveliscombe Town Hall and associated land and buildings (‘the premises’) having historic interest, architectural merit or amenity value for the benefit of the local and wider communities. To return the premises to public use as an amenity for the benefit of the residents of Wiveliscombe and the surrounding area in any way which may from time to time be charitable, in particular, but not exclusively, through the provision of facilities for recreation and leisure time occupation in the interests of social welfare, and to promote the use of those facilities with the object of improving the conditions of life of persons who have need of such facilities by reason of their youth, age, infirmity or disablement, poverty or social and economic circumstances. To undertake any other charitable activity for the benefit of the community in the Parish of Wiveliscombe and surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In line with the decision to get the Town Hall open to the community, but with limitations, rather than wait until a full restoration is completed we have put in electricity and alarms. We have made the parts of the building safe for public access. A series of events have been staged monthly. The opened hall has allowed public access to prove the venue can work and to continue to establish public interest in the project. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
The Trustees have done everything in the best interests of the aims of the charity. Continued to promote the Trust to local media and social media. |
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Achievements and Performance
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SORP
reference
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| SORP reference |
SORP reference |
SORP reference |
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trust and volunteers have helped with work needed to reopen and run events at the Hall. They have also helped with continuing fund raising. The new brandShambles has been used for events that are put on under the auspices of the Trust. Built social media assets for the new brand. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | (See accounts attached below) Major income - Grant for joint event promotion - Ticket sales for events - Sale of food and drink for events Major outgoings - Project Management to oversee building work and consultants - Artist costs for events - Chairs and equipment for events - Fire safety and alarm installation - Electrical installation Annual costs - Insurance - Electricity - Social media |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees have agreed to maintain in the bank enough funds in cash to cover baseline annual expenses e.g. electricity and insurance. |
|---|---|---|
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The pace of activities undertaken by the Foundation are governed by access to financial and other resources. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Foundation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As set out in the Trustees are nominated and elected by existing trustees. Trustees are responsible for setting out style and nature of the restoration of the Town Hall. They also agree the artistic programme to be undertaken by the Foundation. |
Reference and Administrative details
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Charity name Wiveliscombe Town Hall Trust
Other name the charity uses
Registered charity number 1194697
Charity’s principal address Wiveliscombe Town Hall
The Square
Wiveliscombe
Somerset
TA4 2JT
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Emma Bettridge Chairperson
2 Chris Perry Treasurer
3 Eddie Gaines Secretary
Benedict Trustee
4
Southworth
5
6
7
8
9
10
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
ACCOUNT SUMMARY YEAR ENDING 31 MAY 2024
Wiveliscombe Town Hall Trust (Charity Number 1194697 ) Receipts and Payments Final Account Ending 31 May 2024
| Bank Income £ 527.84 Donation 2270.00 Grant 4558.00 Tickets 0.00 Café/Merch 0.00 Loan 7355.84 Bank Expenses £ 3662.60 Consult 181.59 Admin 1933.58 House Kit 806.71 Insurance 13370.23 Works 0.00 Gen. Exp. 558.60 Services 5942.19 Artist 0.00 Event Cost 26455.50 |
Cash Income £ 20.00 0.00 1092.00 65.56 0.00 1177.56 TOTAL INCOME Cash Expenses £ 0.00 0.00 158.46 0.00 44.19 0.00 0.00 0.00 162.56 365.21 TOTAL EXPENSES INCOME LESS EXPENSES FUNDS B/F FROM PREVIOUS YEAR FUNDS AT 31st MAY 2024 |
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|---|---|---|
| £ 8,533.40 |
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| £ 26,820.71 |
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| -£ 18,287.31 |
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| £ 23,219.29 |
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| £ 4,931.98 |
Approved by: Date: Sign: E. Betteridge (Chairperson) C. Perry (Treasurer)