## **Trustees’ Annual Report for the period**
**From** 1[st] June 2022 - **Period start date To** 31[st] May 2023 - **Period end date**
**Charity name:** Wiveliscombe Town Hall Trust
## **Charity registration number:** 1194697
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of
the
purposes of
the charity
as set out in
its
governing
document|Para
1.17|
**To acquire, preserve, restore, repair and maintain the**
**former Wiveliscombe Town Hall and associated land**
**and buildings (‘the premises’) having historic interest,**
**architectural merit or amenity value for the benefit of**
**the local and wider communities.**
**To return the premises to public use as an amenity for**
**the benefit of the residents of Wiveliscombe and the**
**surrounding area in any way which may from time to**
**time be charitable, in particular, but not exclusively,**
**through the provision of facilities for recreation and**
**leisure time occupation in the interests of social**
**welfare, and to promote the use of those facilities with**
**the object of improving the conditions of life of**
**persons who have need of such facilities by reason of**
**their youth, age, infirmity or disablement, poverty or**
**social and economic circumstances.**
**To undertake any other charitable activity for the**
**benefit of the community in the Parish of**
**Wiveliscombe and surrounding area.**|
|Summary of
the main
activities in
relation to
those
purposes
for the
public
benefit, in
particular,
the
activities,
projects or
services
identified in
the
accounts.|Para
1.17 and
1.19|
**In line with the decision to get the Town Hall open to**
**the community, but with limitations, rather than wait**
**until a full restoration is completed we have created an**
**series of priority improvements. The first of these is**
**the reconnection of electricity and fire alarms.**
**Tendering and contract details were developed.**
**An initial test event and series of four events are**
**scheduled for Autumn 2023.**
**Undertook a survey of local residents to identify**
**blockages to accessing cultural events and what sort**
**of events wanted by the community.**
**Opened the hall to show current condition to local**
**residents and build mailing list**|
|Statement
confirming
whether the
trustees
have had
regard to
the
guidance
issued by
the Charity
Commission
on public
benefit|Para
1.18|
**The Trustees have done everything in the best**
**interests of the aims of the charity.**
**Continued to promote the Trust to local media**
**including BBC Somerset.**|
|---|---|---|
## **Achievements and Performance**
**----- Start of picture text -----**
SORP
reference
**----- End of picture text -----**
|SORP
reference|SORP
reference|SORP
reference|
|---|---|---|
||||
|Summary of
the main
achievements
of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.|Para 1.20|
**Project manager has helped with work needed to**
**reopen the Hall. They have also helped with**
**continuing fund raising.**
**Created a new brand****_Shambles_ for events that are**
**put on under the auspices of the Trust. Built social**
**media assets for the new brand.**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**(See accounts attached below)**
**Major income**
-
**Insurance for damage to roof**
**Major outgoings**
-
**Project Management to oversee**
**building work and consultants**
-
**Building work to satisfy opening**
**requirements**
-
**Building repairs to damaged roof**
-
**Fire safety consultation**
-
**Asbestos removal**
-
**Electrical installation**
**Annual costs**
-
**Insurance**
-
**Electricity**
-
**Social media**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Trustees have agreed to maintain in**
**the bank enough funds in cash to cover**
**baseline annual expenses e.g. electricity**
**and insurance.**|
|---|---|---|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The pace of activities undertaken by the**
**Foundation are governed by access to**
**financial and other resources.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO Foundation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**As set out in the Trustees are**
**nominated and elected by existing**
**trustees. Trustees are responsible for**
**setting out style and nature of the**
**restoration of the Town Hall. They also**
**agree the artistic programme to be**
**undertaken by the Foundation.**|
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Wiveliscombe Town Hall Trust
Other name the charity uses
Registered charity number 1194697
Charity’s principal address Wiveliscombe Town Hall
The Square
Wiveliscombe
Somerset
TA4 2JT
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Emma Bettridge Chairperson
2 Chris Perry Treasurer
3 Eddie Gaines Secretary
Benedict Trustee
4
Southworth
5
6
7
8
9
10
**----- End of picture text -----**
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **ACCOUNT SUMMARY YEAR ENDING 31 MAY 2023**
|**Wiveliscombe Town Hall Trust**|**Wiveliscombe Town Hall Trust**|**Wiveliscombe Town Hall Trust**||||
|---|---|---|---|---|---|
|(CharityNumber 1194697)||||||
|||||||
|**Receipts and Payments Final Account Ending 31 May 2023**||||||
|||||||
|**Accounts to**||||**Year to**||
|**31-May-22**||||**31-May-23**||
|£||||£|£|
||**Receipts**|||||
|26.00||Donations||26.00||
|43642.00||Grants||949.57||
|0.00||Loan||0.00||
|0.00||Interest||0.00||
|||||||
|43,668.00|||||975.57|
||**Payments**|||||
|11240.50||ConsultancyFees||6350.00||
|1204.80||Professional Fees||357.59||
|0.00||Print/Stat||0.00||
|418.83||Insurance||569.26||
|3810.69||BuildingWorks||8718.63||
|182.75||General Expenses||371.85||
|16857.57|||||16,367.33|
|||||||
|26,810.43||**Excess of Income over Expenditure**|||-15,391.76|
|||||||
|11,800.62||Cash Funds at lastyear end|||**38,611.05**|
|||||||
|38,611.05||**Cash Funds at 31st May 2023**|||**23,219.29**|
|||||||
|**Statement of Assets and Liabilities as at 31st May 2023**||||||
## **– INCOME YEAR ENDING 31 MAY 2023**
|**Date**|**Received From**|**Donations**|**Grants**|**Bank Interest **|**Loan**|**Total**|
|---|---|---|---|---|---|---|
|07-Jun-22|Somerset Lottery|2.50
£||||2.50
£|
|12-Jul-22|Somerset Lottery|2.00
£||||2.00
£|
|09-Aug-22|Somerset Lottery|2.00
£||||2.00
£|
|17-Sep-22|Street Fair Bucket 2022||54.57
£|||54.57
£|
|13-Oct-22|Somerset Lottery|2.50
£||||2.50
£|
|04-Oct-22|Somerset Lottery|2.00
£||||2.00
£|
|01-Nov-22|Roof damage Insurance from COOP||895.00
£|||895.00
£|
|08-Nov-22|Somerset Lottery|2.50
£||||2.50
£|
|06-Dec-22|Somerset Lottery|2.00
£||||2.00
£|
|05-Jan-23|Somerset Lottery|2.00
£||||2.00
£|
|08-Feb-23|Somerset Lottery|2.50
£||||2.50
£|
|07-Mar-23|Somerset Lottery|2.00
£||||2.00
£|
|04-Apr-23|Somerset Lottery|2.00
£||||2.00
£|
|10-May-23|Somerset Lottery|2.00
£||||2.00
£|
||||||||
|||26.00|949.57|0.00|0.00|975.57|
## **EXPENSES YEAR ENDING 31 MAY 2023**
|**Date**|**Detail**|**Paid To**|**Consult Fees**|**Prof Fees**|**Print/Stat **|**Insurance **|**Building Works**|**General Exp**|**Total**|
|---|---|---|---|---|---|---|---|---|---|
|09-Oct-22|Bacs|HTC||||99.88
£|||99.88
£|
|09-Oct-22|Bacs|G and L Consultants(Asbestos)|||||1,970.40
£||1,970.40
£|
|09-Oct-22|Bacs|2MD Regeneration|3,200.00
£||||||3,200.00
£|
|09-Oct-22|Bacs|Exe Fire SafetyLtd|450.00
£||||||450.00
£|
|09-Oct-22|Bacs|Western Power|||||3,217.94
£||3,217.94
£|
|20-Oct-22|Bacs|JBCarpentry|||||1,145.00
£||1,145.00
£|
|20-Oct-22|Bacs|C2Fire||45.60
£|||||45.60
£|
|04-Jan-23|Bacs|Website Development||||||138.00
£|138.00
£|
|16-Jan-23|Bacs|Hall Insurance||||349.92
£|||349.92
£|
|21-Feb-23|Bacs|CoopInsurance||||119.46
£|||119.46
£|
|20-Mar-23|Bacs|JBCarpentry|||||2,385.29
£||2,385.29
£|
|04-Apr-23|Bacs|WAP Meadow(10 Parishes Festival)||40.00
£|||||40.00
£|
|19-May-23|Bacs|WAP Meadow||20.00
£|||||20.00
£|
|19-May-23|Bacs|Wiveliscombe CommunityHall Hire||32.00
£|||||32.00
£|
|19-May-23|Bacs|2MD Regeneration|2,700.00
£||||||2,700.00
£|
|22-May-23|Bacs|CommunityBuildings Membership||100.00
£|||||100.00
£|
|22-May-23|Bacs|Krystal - Web host||119.99
£|||||119.99
£|
|22-May-23|Bacs|CJPerry-Admin||||||233.85
£|233.85
£|
|||||||||||
||||6350.00|357.59|0.00|569.26|8718.63|371.85|16367.33|