## **Trustees’ Annual Report for the period**
**From** 1[st] June 2021 **- Period start date To** 31[st] May 2022 **Period end date**
**Charity name:** Wiveliscombe Town Hall Trust
**Charity registration number:** 1194697
## **Objectives and Activities**
**----- Start of picture text -----**
SORP
referenc
e
Summary Para To acquire, preserve, restore, repair and
1.17
of the maintain the former Wiveliscombe Town Hall
purposes and associated land and buildings (‘the
of the
premises’) having historic interest,
charity as
architectural merit or amenity value for the
set out in
benefit of the local and wider communities.
its
governing To return the premises to public use as an
document amenity for the benefit of the residents of
Wiveliscombe and the surrounding area in
any way which may from time to time be
charitable, in particular, but not exclusively,
through the provision of facilities for
recreation and leisure time occupation in the
interests of social welfare, and to promote
the use of those facilities with the object of
improving the conditions of life of persons
who have need of such facilities by reason of
their youth, age, infirmity or disablement,
poverty or social and economic
circumstances.
To undertake any other charitable activity for
the benefit of the community in the Parish of
Wiveliscombe and surrounding area.
Summary Para Change charity status to ‘charitable
1.17
of the
and incorporated organisation’ as the best vehicle
main 1.19 for achieving the public benefit of restoring
activities and making available for the community of
in relation Wiveliscombe and surrounding area.
to those Following Covid and national finance issues
purposes trustees made the decision to use funds to
for the get the Town Hall open to the community, but
public with limitations, rather than wait until a full
benefit, in restoration is completed.
**----- End of picture text -----**
particular, **The new priority is to get the building safe for** the **public access ASAP. To that end we have** activities, **achieved this year:** projects or **o Survey the floor and find solution to** services **longer term issues.** identified **o Specialist report done to address issues** in the **of first floor access.** accounts. **o Help with branding for re launching events at the Hall.** Statement Para **The Trustees have done everything in the** confirming 1.18 **best interests of the aims of the charity.** whether the trustees have had regard to the guidance issued by the Charity Commissio n on public benefit
## **Achievements and Performance**
SORP referenc e Summary of **Accessibility consultancy has given us** the main **advice how best to deal with the** achievemen **accessibility issues opening the Hall as it is,** ts of the Para **especially in regard to the first-floor access.** charity, 1.20 **Structural reports have been compiled on** identifying **the complicated issues with the floor.** the **Potential solutions to the floor issues have** difference **been drawn up by architects.** the charity’s **Advice and help with branding for re-** work has **opening the Hall and for successfully** made to the **promoting future events.** circumstanc **Project manager has helped with work** es of its **needed to reopen the Hall. It has also** beneficiarie **helped with continuing fund raising.** s and any **Fundraising during this period has led to a** wider **healthy income.** benefits to society as a whole.
## **Financial Review**
Review of the charity’s financial position at the end of the period
> Para **(See accounts attached below)** 1.21 **The change of charity status led to the closing of the previous charity. The Money was transferred to the new charity.**
**£11,800** **Major income; o Developers 106 money via Somerset West and Taunton Council. £30,000 o Wiveliscombe Town Council. £4,054 o Architectural heritage Fund. £9,588** **Major Outgoings; o Wecil Ltd – Accessibility consultation o DHD Structures – Floor Survey o Thread Architects – Architects report o Maitland Walker – Solicitor fees for charity transfer o Carl Middleton – Brand consultation o Waite Associates – Construction cost consultants o Woodlouse Conservation – Structural surveys o C2Fire – Fire extinguisher safety o 2MD Regeneration – Project Management o Celtic Sustainables – Building insulation** **Other annual costs include; o Charity Insurance o Landlords Insurance o Web hosting** Statement explaining the Para **The Trustees have agreed to maintain** 1.22 policy for holding **in the bank enough funds in cash to** reserves stating why **cover baseline annual expenses e.g.** they are held **electricity and insurance.** Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para in deficit 1.24 Explanation of any Para **The pace of activities undertaken by** 1.23 uncertainties about the **the Foundation are governed by access** charity continuing as a **to financial and other resources.** going concern
## **Structure, Governance and Management**
Description of charity’s trusts: Type of governing Para **Trust Deed** 1.25 document (trust deed, royal charter) How is the charity Para **CIO Foundation**
**----- Start of picture text -----**
constituted? 1.25
(e.g unincorporated
association, CIO)
Trustee selection Para As set out in the Trustees are
1.25
methods including nominated and elected by existing
details of any trustees. Trustees are responsible for
constitutional provisions setting out style and nature of the
e.g. election to post or restoration of the Town Hall. They also
name of any person or agree the artistic programme to be
body entitled to appoint undertaken by the Foundation.
one or more trustees
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Wiveliscombe Town Hall Trust
Other name the charity
uses
Registered charity 1194697
number
Charity’s principal Wiveliscombe Town Hall
address Wiveliscombe House
The Square
Wiveliscombe
Somerset
TA4 2JT
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Trustee Dates acted if not for body) entitled to
Office (if any)
name whole year appoint trustee (if
any)
Emma Chairperson
1
Bettridge
2 Chris Perry Treasurer
Eddie Secretary
3
Gaines
4
5
6
7
8
9
10
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
## **ACCOUNT SUMMARY YEAR ENDING 31 MAY 2022**
## **– INCOME YEAR ENDING 31 MAY 2022**
## **EXPENSES YEAR ENDING 31 MAY 2022**
## **Trustees’ Annual Report for the period**
**From** 1[st] June 2021 **- Period start date To** 31[st] May 2022 **Period end date**
**Charity name:** Wiveliscombe Town Hall Trust
**Charity registration number:** 1194697
## **Objectives and Activities**
**----- Start of picture text -----**
SORP
referenc
e
Summary Para To acquire, preserve, restore, repair and
1.17
of the maintain the former Wiveliscombe Town Hall
purposes and associated land and buildings (‘the
of the
premises’) having historic interest,
charity as
architectural merit or amenity value for the
set out in
benefit of the local and wider communities.
its
governing To return the premises to public use as an
document amenity for the benefit of the residents of
Wiveliscombe and the surrounding area in
any way which may from time to time be
charitable, in particular, but not exclusively,
through the provision of facilities for
recreation and leisure time occupation in the
interests of social welfare, and to promote
the use of those facilities with the object of
improving the conditions of life of persons
who have need of such facilities by reason of
their youth, age, infirmity or disablement,
poverty or social and economic
circumstances.
To undertake any other charitable activity for
the benefit of the community in the Parish of
Wiveliscombe and surrounding area.
Summary Para Change charity status to ‘charitable
1.17
of the
and incorporated organisation’ as the best vehicle
main 1.19 for achieving the public benefit of restoring
activities and making available for the community of
in relation Wiveliscombe and surrounding area.
to those Following Covid and national finance issues
purposes trustees made the decision to use funds to
for the get the Town Hall open to the community, but
public with limitations, rather than wait until a full
benefit, in restoration is completed.
**----- End of picture text -----**
particular, **The new priority is to get the building safe for** the **public access ASAP. To that end we have** activities, **achieved this year:** projects or **o Survey the floor and find solution to** services **longer term issues.** identified **o Specialist report done to address issues** in the **of first floor access.** accounts. **o Help with branding for re launching events at the Hall.** Statement Para **The Trustees have done everything in the** confirming 1.18 **best interests of the aims of the charity.** whether the trustees have had regard to the guidance issued by the Charity Commissio n on public benefit
## **Achievements and Performance**
SORP referenc e Summary of **Accessibility consultancy has given us** the main **advice how best to deal with the** achievemen **accessibility issues opening the Hall as it is,** ts of the Para **especially in regard to the first-floor access.** charity, 1.20 **Structural reports have been compiled on** identifying **the complicated issues with the floor.** the **Potential solutions to the floor issues have** difference **been drawn up by architects.** the charity’s **Advice and help with branding for re-** work has **opening the Hall and for successfully** made to the **promoting future events.** circumstanc **Project manager has helped with work** es of its **needed to reopen the Hall. It has also** beneficiarie **helped with continuing fund raising.** s and any **Fundraising during this period has led to a** wider **healthy income.** benefits to society as a whole.
## **Financial Review**
Review of the charity’s financial position at the end of the period
> Para **(See accounts attached below)** 1.21 **The change of charity status led to the closing of the previous charity. The Money was transferred to the new charity.**
**£11,800** **Major income; o Developers 106 money via Somerset West and Taunton Council. £30,000 o Wiveliscombe Town Council. £4,054 o Architectural heritage Fund. £9,588** **Major Outgoings; o Wecil Ltd – Accessibility consultation o DHD Structures – Floor Survey o Thread Architects – Architects report o Maitland Walker – Solicitor fees for charity transfer o Carl Middleton – Brand consultation o Waite Associates – Construction cost consultants o Woodlouse Conservation – Structural surveys o C2Fire – Fire extinguisher safety o 2MD Regeneration – Project Management o Celtic Sustainables – Building insulation** **Other annual costs include; o Charity Insurance o Landlords Insurance o Web hosting** Statement explaining the Para **The Trustees have agreed to maintain** 1.22 policy for holding **in the bank enough funds in cash to** reserves stating why **cover baseline annual expenses e.g.** they are held **electricity and insurance.** Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para in deficit 1.24 Explanation of any Para **The pace of activities undertaken by** 1.23 uncertainties about the **the Foundation are governed by access** charity continuing as a **to financial and other resources.** going concern
## **Structure, Governance and Management**
Description of charity’s trusts: Type of governing Para **Trust Deed** 1.25 document (trust deed, royal charter) How is the charity Para **CIO Foundation**
**----- Start of picture text -----**
constituted? 1.25
(e.g unincorporated
association, CIO)
Trustee selection Para As set out in the Trustees are
1.25
methods including nominated and elected by existing
details of any trustees. Trustees are responsible for
constitutional provisions setting out style and nature of the
e.g. election to post or restoration of the Town Hall. They also
name of any person or agree the artistic programme to be
body entitled to appoint undertaken by the Foundation.
one or more trustees
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Wiveliscombe Town Hall Trust
Other name the charity
uses
Registered charity 1194697
number
Charity’s principal Wiveliscombe Town Hall
address Wiveliscombe House
The Square
Wiveliscombe
Somerset
TA4 2JT
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Trustee Dates acted if not for body) entitled to
Office (if any)
name whole year appoint trustee (if
any)
Emma Chairperson
1
Bettridge
2 Chris Perry Treasurer
Eddie Secretary
3
Gaines
4
5
6
7
8
9
10
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
## **ACCOUNT SUMMARY YEAR ENDING 31 MAY 2022**
## **– INCOME YEAR ENDING 31 MAY 2022**
## **EXPENSES YEAR ENDING 31 MAY 2022**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent ExamineWs Report
Report to the trustses
velist)3mbe Town Hall Trust
On accounts for the year
ended
May 2022
Charity no
lif any)
1194697
Set out on pages
See- Trustees annual r8PJrt - pages 74
I report to the trustees on my examination of the aco)unts of the abjve
charity {Ihe Trust'l for the year ended
Responsibilitios and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance th the r4uirements of the Charities Act 2011
(Ihe Acr).
I report in resped of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Chanty Commission
under section 145{5)(b) of the Act.
Independent I have completed my examinats'on. I confimi that no material matters have
examiner's ststement come to my attention in cOnnlon with the examination which gives
cause to believe that in, any material resped..
the accounting records were not kept in *rdanCe with section 130
of the Charities Act: or
the a{unIS did not accord with the accounting records; or
the accounts did not comply th the applicable requirements
conceming the fomi and content of acunIS set out in the Charities
(Accounts and Rewjrts) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view which is not a matter
considered a5 part of an independent examination.
I have concems and have rne across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
2110312023
Name:
Loma Thome
Relevant professional
qualification($) or body
(if any):
NIA
Address:
2 Beech Tree Close, VAveliscombe, TA4 2PE
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of Gonrn
(see CC32, Independent examination of charity a)unts. directions and
guidan for examiners).
Give here brief detalls of
any items that the
examiner wishes to
dlsclose.
Accounts all in gocxl order.
IER
Oct 2018