CHARITY REGISTERED NUMBER 1194677 AFFORDABLE FOOD STOKECIO TRUSTEESANNUAL REPORT AND ACCOUNTS FOR THE PERIOD FROM 1st JUNE 2024 10 30th SEPTEMBER 2025
AFFORDABLE FOOD STOKE CIO CONTENTSOFTHETRUSTEESANNUALREPORT AND FINANCIAL STATEMENTS FOR THE PERIOD FROM 1st JUNE 2024 to 30th SEPTEMBER 2025 Pagè Charlty Inlormallon Trustees Annual Report Independent Ex&mlners Report Recelpls and Payments Account Balance Sheet Notes to the Accoun15
AFFORDA3LE FOOD STOI<E CIO CHARITYINFORMATION CHARITY NAME Allordable Food Stoke CIO REGISTERED CHARITY NO. 1194677 DATE OF REGISTRATION 4th June 2021 CHARITYTRUSTEES In Offlce at the 30th September 2025 Samantha Arnold Flnlay Gordon McCu5ker Appolnted 17th February 2025 Glenn Gerald Parke5 MBE Appolnied 6th May 2025 De51ree Elioti Appolnted 7th August 2025 Trustees who 5erNed durlng the Flnanclal Perlod Jeanette Crawlorcs Reslgned 12th September 2024 Karen Seeley Reslgned 12th SeptembeT 2024 Mllllssa Beydllll Reslgned ioth November 2024 Davld Proudlove Re51gned ioth lune 2026 Taaeba Mansha Resigned ioth lune 2Q25 Rev'd Davld Street Appolnted 17th February 2025 Resigne(J 25th March 2025 Mlchael Shelt1on Appolnted 6th May 2025 Reslgned 8th August 2025 Trustees who have resigned slnct the end of the Flnantlal Perlod Flnlay Gordon Mccusker Re51gne Isl May 2026 Deslree Ellott Heslgned lilh February2026 Chailty OfllGlalAddress 77- 81 Nealord Drive Stoke-on-Trent ST32BB Banker5 The Co-operative Bank Independent Examiners Patprson Brodle, Chartered Certllied Accountants Cliveden Chambers, Cliveden Place, Longton, Stoke-on-Trent ST3 41B
AFFORDABLE FOOD STOKECIO TRUSTEESANNUAL REPORT FOR THE PERIOD FROM 1st JUNE 2024to 30th SEPTEMBER 2025 The trustees present their Annual Report and flnanclal statementforthe peilod from 1st lune 2024 to 30th September 2025. The report and Ilnancial statements have been pr2par8d In accordance wlth all relevant Charlty Comml551on guldance and comply with the GIO'S Constltutlon and the Charltles, Act 2011. Charllablè Alms and Oblecllves The rellel forthose In need, by reason of yoiith, age,111-health, dlsabillty, Ilnanclal hardshlp or other dlsadvanlage for lamllles & communltles In StrJke-on-Trent and Its surroundlng areas, through the provlslon ol emergency tood, essential tollelries, lood larder and other essentlal tolletrles, food larder and other essentlal Items, and by oflerlng support to oilher organlsatlons and chailtles Ihat are worklng to prevent and relieve poverty. Structure, Eovernance and management Constltution Alford8ble Food Stokè Is a Charltabie Incorporated Organlsatlon, Incorporated on 4 lune 2021. Itwas 85tabllshed under a Constltuilon whlch dellnes Its ¢harllable Alms and Oblectlves and powers. Day to day governance Is manag2d by the Trustees, Members Ilabluty 11111 the CIO Is wound up, each member ol the CIO Is Ilable lo contrlbute to the assets of the CIO (but not more than £1) as may be requlred lor payment ol the (iebls and15abllltles ol the C50 contracted before that person ceases to be a member, for payment ol the cost5, charuies and expenses olwlndlng UPJ and lor adjustments ol the flghls ol the conlrlbuting members amongthemselves. 121 In sub-cl8use111 ol thls clause'member Includes any person who was a memberoltho CIO wllhin 12 months before the commencement ol Ihe wlndlng up. 131 Bul sublecl lo thal, the members ol the CIO have no Ilablllty lo contrlbute to Its assets il It Is wound up, and accordlnLyly have no personal r&sponslblllty loi the Settlement ol Its debts and Ilabiiiiles beyond the amount that they are Ilable to contrlbute, Payments No lees were p8ld to anytrustees duringthe yeai, Trustee seiectlon methods 111 Apart from the Ilrst charltytrustees, everytrustee must be appointed by 8 resolutlon passed al a properly convened meetlng ol the charitytruslees. 121 In selectlng Indlvlduals lor appoinlmentas a charlty trustee, the charlly trustees must have regard to the skllls, knowledge and exper1ence needed lorthe eflecllve admlnlslrallon ol the CIO. Organlsatlonal structure Any charlty trustee maycall a meetlng of the charltytrustees. Subject to that, the charlty trustees shall declde hDWthelr meetings are to be called, and wh8t notlce is requlred. The Chlef Executlve Olllcef and Centre Co-or(JlnsJtor are responslble 10 the charity trustees forthe dayto day funnlng ol the CIO.
AFFORDABLE FOOD STOKE CIO TRUSTEESANNUALREPORT FOR THE PERIOD FROM 1st JUNE 2024to 30th SEPTEMBER 2025 Actlvllles and Publ1¢ beneflt The colle¢llon and distribution ol food. Allfree on a dally bas15 ITuBsdayto Saturdayl- The operallon and management ol a soclal supermaFket INo.871. The operalion and management ol our loodbank alongslde providlng emergencylood parcels 10 tamllles and indlvlduals most at r15k andlor suflerlngfood poverty. Working In partnershlp with Dlhercharltles (both constituted and non-constiiutedl. Drganlsatlons, and groups to oller addlllonalservlces and products to our benellclarles. For example, we work wltn Perlod Power In order lo source sanitary products lor lamilles an Indlvi(iuals sullerlng poverty. Over the summerwe also worked In partnershlp wllh the Glty Councll and The Hubb Foundatlon to provlde free hollday food and provlslon5 lor the chlldren ol Blurton. The oper(Illon and management ol a communlty lounge twlc8 a week ollerlng benBllclarles the opportunity to engage wllh other members and support seNlce provlders. Publlc Benellt The trustees ol the Charlty are aware ol the Charlty Commis%lon'5 guldance on publlc beneflt and have had regard to It In thelr admlnlstratlon ol the Charlty, Future pian$ The areas for locus durlngthe comlngye8r and further Into the future Include: Malnlalnlng and sustalnlng stall levels In relation to customer referrals. Malntalnlng and Improvlng relatlon5hlps wlth existlng and new referral partners. Customerfeedback on the eflectlveness ol the service PTovided through revlews. Trustees, conslderatlon and management of maloi rlsks The trustees have a responslblllty lo IdBnllly, assess and manage rlsks to the charlty, Includlng Ilnanclal and other areas. The process lor i(ientilying rlsk has been through ongolnE revlew, assesslng rlsk5 fDr every new major declslon, ongolng actlve rellectlon and by respondlng tc) mlnor Issues that have been Identllled In day to day practice. No major rlsks to the CIO were Identllled duringthe perlod. Revlew of flnanclal posltlon and affalrs The total income for the yearwas £147,496 and total expendlture £131,165, giwnE a net surplus tor the perlod of £16,331, As a result, total funds retalned at the year end amounted to É172,05312024, £155,722), The trustees are happywith both the Ilnancial posltion and the ongoing performance of the Charlty.
AFFORDABLE FOODSTOKE CIO TRUSTEES ANNUALREPORT FOR THE PERIOD FROM 1st JUNE 2024to 30th SEPTEMBER 2025 Res$rvès policy The charity 588ks lo hold e rnonths worth of usual oxpendilure a8 res@ryes, which equales19 £35,000 statement of trustees. reBponslbiliti8S The Iwslees are respon8ible for •n8urlng Ihal financlal slalemenls are prepared which glve a Irug and fglr vlew ol the slal& ol allalrs of Home Servic88 Support In¢ludlng Ihe Incomlng resources and expendllure, and whlch comply wllh the Charill?s' Act 2011. In dolng BO the Iruslees need lo.. s2lecl sullable accounllng poll¢les ond apply Ihern consi818nlly observe the method8 and prlnclples In Ihe'SORP'_ Slalemenl of Ro¢emmended Pracllce (Arcounllng 8nd and Roportlng by Charitie8} make reasonable and Sound financial judgments and e81imal¢$ keep adequate records that discloÈè th rè3son8ble accufacy al any Ilme the flnanclal pos511¢n of the CIO 5afaguaTd tho assets ol the CIO, Includlng taklng reasonable steps lor the prevenlSon and delecllon ol fraud or other Irregularlli68 pr8pare the $ialemenl$ on th8 ongolng ¢oncarn basls unlo8811 Is Inappropr181e lo presume the CIO wlll conllnue. Declaration The lrtJ8lees declare Ihal they have approved the Irusl888' ieport above and th& aocompanySng flnan¢lal slalèrnenls For and on behalf ol all the Iru819 son Glen Chalr Pa Jo2
AFFORDABLE FOOD STOI<ECIO INDEPENDENT EXAMINER'S REPORTTOTHETRUSTEES FOflTHE PERIOD FROM IstJUNE 2024to 30th SEPTEMBER 2025 We report on the accounts lor the Charlty lor the perlod Irgm 1st lune 2024 to 30th September 2025, whlch are set out on pages 6 to 9. Respectlve re5ponslbllltles of tTUSte85 and examlner The charity's trustees are responslble lor the prepaiatlon of the accounts. The charity'5 trustee5 conslder that an audlt15 not requlred lor thls year under Section 14dl21 of the Charltles Act 2011 (the 2011 Act) and that an Independent exaffllnatlon15 needed. It Is our responsiblllty to: Exzmlne the accounts under sectlon 145 of the 2011 Act; To follow the procedures lald down in the General Dlrectlons given bythe Charlty Commlsslon under secllon 14515llbl ol the 2011 Act; and To state whether partlcular matters have come lo our altentlon, Basls of Independent Examlner's report Our examlnailon wa5 carrled out In accordance wllh the general rSlreetlon5 given by the Charliy Comrnlsslon. An examlnatlon Includes 8 revlew ol the accountlllg records kept by the charliy and a comparlson ol the accounts presenled wlth those reGords. It also Includes conslderatlon of any unusu81 Items or dlsclosures In the accounts and the seeklng ol explanatlons Irom you as trust&es concernSng any such mattors. The procedures undertaken do not provide all the evldence that would be requlred In an audlt and consequently no oplnlon Is given as to whettter the accounts present a true and falr vlew and the report Is Ilmlted to thase matters set out In the statement below, Independent Examlner's statement Ir connectlon wlth QUT 2xamlnatlon no matter has come to our altentlon: l. Whlch glves u5 reasonable cause to belleve that, In any mateylal respect, the requlremenls.. To keep accounting records in accordance with sectlon 130 01 the 2011 Act., and To prepare accounts whlch accord wlth the a¢countlne iecords and to comply wlth the accountlng requlrements ol the 2011Act have not been tnet,, or 2. To whlch, In our oplnlon, attentlon should be drawn In order to enable a proper understanding ot the accounts to be reached. Slened.. Dated: Paterson Brodie, Ch8rt8(ed Certlfled Accountants Cllveden Chambers, Cllveden Place. LongtDn, Stoke-on-Trent ST3 41B Paterson Bradie Limiled Charlered Certilled Accounlanls Cliveden Charnbers Cliveden Place Longlon Sloke ON Tfenl ST3 4J8
AFFORDABLE FOODSTOKE CIO RECEIPTS & PAYMENTSACCOUNT FOR THE PERIOD FROM IslJUNE2024to30th SEPTEMBER2025 2025 TOYAL FUNDS 2024 TOTAL UNRESTRICTED RESTRICTED FUNDS FUNDS FUNDS RECEIPTS Donatlons Grants TaklnES Fundralslng REFUNDS 51,425.01 51,425.01 70,044.00 18,358.84 6,886.13 782.36 55,501 119,601 3,554 11,937 70,044.00 18,358,84 6,886.13 782.36 TOTAL RECEIPTS 77,452.34 70.044.00 147,496.34 1gD,593 PAYMENTS Food & Dflnk Costs Publlclty & Promotlonal Costs Stall Wages & Employment Costs Event Costs Fareshare Food Repalis, Malntenance, & Equlpment Waste Collecllon Telephone. Webslle, & IT Costs Tralnlng Stationery, Postage, & Prlnllng Rent & Room Hlre Prolesslonal Fees Bank &Transactlon Charges Travel & Fuel Costs Sundries 8at. Llght. & Power 6,282,96 6,282.98 1,081.02 50,317.84 1.862,97 24,034.00 20,750.80 2,747.05 1,809.37 16,910 397 70,ie4 500 14,313 37,904 1,605 534 476 797 22.787 1,213 307 7,470 507 1,081.02 50,317.84 1,852.97 24,034.00 20,750.80 2.747,05 1,809.37 1,710.13 6,018,45 1,710.13 6,018.45 4.559.00 253.82 3,050,51 5,9e7,42 730.13 4,559.00 253.82 3,050.51 967.42 5,000,QO 730.13 TOTAL PAYMENTS 43,747.73 87,417,74 131,165.47 175,884 NETRECEIPTSIPAYMENTS 33,704.61 17,373.74 16,330.87 14,709 FUND BALANCES AT 15tJUNE 2024 98,918,77 56,803.00 155,721.77 141.013 FUND BALANCESAT30th SEPTEMBER 2025 132,623.38 39,429.26 172,052.64 155,722
AFFORDABLE FOOD STOKE CIO BALANCE SHEEr ASAT30thSEPTEMBER2025 2025 TOTAL 2024 TOTAL Current Assets Cash al bank and in hand 172,052.64 155.722 Total Asseis 172,052.64 155,722 Funds Uniestrl¢ted Restrlcted 132,623.38 39,429,26 98,919 56,803 172,062.64 155,722 The Ilnanclal 5tatemenl8 were approved bythe board ol trustees and authorlsèd loi Issuo on 31st july 2026 slgned on115 behall, era Parkes MBE Tru5te8
AFFORDABLE FOOD STOIIE CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD FROM IstJUNE 2024to 30th SEPTEMBER 2025 Accountlng pollcles Accountlng conventlon Affordable Food Stoke Is a charltable Ineorporaled organlsailon. In ihe Èvenr ol the charlty belng wound up, the mernbers ol the CIO have no Ilabllllyto conlrlbute lo Its asse16 and no personal responslblllty lor sellllng Ilb debts and Ilabllllles. The nature ol Ihe charliy's operallons and PTlnclpal acllvltles are descrlbed In thg Trusta8's Report. Funds Unrestrlcted funds 8re avallable lor use atthe dlscretlon of Ihe tru51ees In lurlherance of the geneial objecllves ol the chailty and whlch hove not been deslgnated for othei purposes. Restrlcled funds arefundswhlch are lo be used In accordance wlth speclllc re3trlcllons Imposed bydonors orwhlch have been ialsed by the charlty lor partlcular purposes. The cost of raislng and admlnlstailng such funds are charged agalnsl the speclllc fund. The alm and use ol each restrlcted tund Is set out In the noles lo IhB Iln8nclal staiemenls. Recelpis and payments RecelplE and paymen15 aCCDunls aK8 statements thai summarlse ihe movement of Cash Snto and out ol the chdrlty during the Ilnanclal year, In thls contaxt cash. Includes cash eoulvalenlg, lor example, bank 8ecoLtnts where cash can be Teadllywlthdrawn to pay lordebls as they become clue. Forthe purposes ol understandlng a statement olasse15 and IlabllllleE at the year-end has been Included Truslees, and key management personnel remun¢ratfjDn and èxpènss$ The trustees neliher recefved norwalved any remunerallon ciurlng the year. R851rlcle(I funds Resrrleled funds are funds sublectto speelllc condlt5ons Imposed bythe lunder. The purpose and movement on each resirlclBd lund durlngihe perlod was as follows: Openlng Rocelpt5 Payments CID$lng Fund Narlonal Lottery Communlty Fund Stoke-on-Trenl Clty Coun¢ll Screwfix Foundstlon Other re5trlctecl funds Total iestrlcted funds 56,803.00 51,850.00 71,932.94 36,720.08 15,000.00 15,000.00 3,194.00 484.80 2,7Q9,20 56,803.00 70,044.00 87,417.74 39,429.28 Natlonal Lottery Communlty Fund- grant lundlng towards staff salarlos and eonlre runnlng costs dellverlng thè chèrlty's communltylood programme. Sloke-on-Trent Clty Councll- grantlundbng applled In full to the purposes 9pecllled by the Councll durlng Ihe pprlod, Screwfix Found2tlon-granl towards equlpttient and premlses Improvements,. Ihe unspent balance Is Carrled forward to complere the ILJnded works.