**Registered Number 1194629** **TRUSTEES ANNUAL REPORT FOR PERIOD 1[st] NOVEMBER 2024-31[ST] OCTOBER 2025 Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation. (hereinafter called TARCIO)** **TARPCIO** ## **CONTENTS** _______________________________________________________________________________ ||Page| |---|---| |CIO Information|1| |Trustees’ Annual Report|2| |Notes to the Financial Statements|7| **Page 1** ## **TARCIO** ## **CIO INFORMATION** **_______________________________________________________________________________** ## **PRINCIPAL ADDRESS** Tarporley Community Centre High Street Tarporley CW6 0AY ## **TRUSTEES** Mr Geoffrey Crump Appointed June 2021 Mr Matthew Grant (Chair) Appointed June 2021 Mrs Shavinder Williams (Treasurer) Appointed June 2021 Mr Andrew Locke Appointed June 2021 Mrs Linda Martin (Vice Chair) Appointed June 2021 Mrs Eveleigh Moore Dutton Appointed June 2023 Mr John Smith Appointed June 2021 Mr Ken Wood Appointed June 2021 Mrs Kim Richmond-Flyn Appointed September 2024 ## **TRUSTEE SELECTION & TRAINING** Any person resident within TARCIO's area of benefit may nominate another for election at the next Annual General Meeting. Interested people (whether proposer or nominee) can request a proposal form from the Secretary of TARCIO. This asks for details of the skills they would bring to Tarporley Community Centre. Anyone interested in becoming a Trustee or volunteer is encouraged to attend our committee meetings to find out more information. They are given copies of our Constitution, Trustees Annual Report, publicity material and links to our website so that they can familiarise themselves with what we do, and we can agree areas where they can best contribute. ## **VOLUNTEERS** Mrs Kay Walker Mrs Sue Webb Mrs Anne Wood Mr Mike Richmond-Flynn ## **REGISTERED CHARITABLE INCORPORATED ORGANISATION NUMBER:** 1194629 ## **BANKERS:** Virgin Money (Clydesdale Bank) London Piccadilly Branch 35 Regent Street London SW1Y 4ND ## **INDEPENDENT EXAMINER:** Graham Parker 21 Walkers Lane Tarporley CW6 0BX **Page 2** **TARCIO TRUSTEES REPORT** _______________________________________________________________________________ The trustees present their report and the financial statements, in the form of a receipts and payments account, for period ended 31 October 2025. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation (commonly known as Tarporley Community Centre) was incorporated 28[th] May 2021. It was formally a Registered Charity with the Registered CIO Number 1040034. The CIO is registered in England and Wales. All the trustees give their time voluntarily and receive no benefits from the CIO. The day-to-day operation of the Trust is the function of a committee comprising the Trustees listed in the introduction to this Report and such others who may be appointed from time to time by the said Trustees. The composition of the Committee is reviewed annually. On 1[st] April 2024 a Centre Manager was employed by The Community Centre to manage the bookings system, collect payments and perform other general duties to assist to Trustees in the running of the Community Centre. ## **AIMS AND OBJECTIVES** ## **Object of the CIO** The object of the CIO is the provision and maintenance of a Community Centre and a Recreation Ground for the use of the inhabitants of the Parish of Tarporley and the Neighbourhood thereof (herein after called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. ## **ACTIVITIES** ## **Tarporley Community Centre.** The building contains four rooms which can be hired by the public on a “one-off” or regular basis for meetings, lectures, classes, exercise activities, films, dances, exhibitions, and amateur dramatics. The bookings are made via a website and paid for by card or, in the case of regular users, a monthly account. The online application process includes checks on the nature and staffing of the event, the number of people attending, public liability insurance and where appropriate, child and vulnerable persons protection. Services such as performers and catering brought in by room hirers are also checked. The rooms are as follows: **Main Hall** : This room measures 15.3m by 13.7m and can accommodate 160 people seated at tables or 180 people seated in rows. The hall is equipped with a sprung dance floor and a stage which is used for theatrical productions. The hall is entered at the front of the building through a foyer area which is equipped with male, female and accessible toilets, a kitchen, and store cupboards. The hall is equipped with a PA system, digital projector, and large screen for showing films. Access is DDA compliant. **Craven Room:** This room measures 10m by 9.2m and can accommodate forty people seated at tables or sixty people in rows. The room is entered from the car park side of the building and is equipped with male, female and accessible toilets, a kitchen, storerooms, and cupboards. Access is DDA compliant. **Arthur Meredith Room:** This room measures 7.7m by 9.2m and can accommodate twenty people seated at tables or thirty people seated in rows. The room is entered by a flight of external steps, and is equipped with male and female toilets, and a small kitchen. The room also acts as the “backstage” area and is connected to the main hall stage by left and right-side doors. Access is not DDA compliant. **Committee Room:** This room measures 6.3m by 5.5m and can accept twenty people seated at tables. The room is located off the main foyer and shares all the main hall facilities. Access is DDA compliant. The room also contains a bar area for use in conjunction with Main Hall functions. **Page 3** **TARCIO TRUSTEES REPORT (Continued)** _______________________________________________________________________________ ## **ACTIVITIES** **General:** The building is heated by three modern gas fired central heating systems and is equipped with emergency lighting, fire alarms, fire extinguishers and emergency exits. The building is subject to inspection by Barlows Fire & Security and all certificates are displayed on the website. The rebuilding cost is checked every three years and all risks insurance kept up to date. The premises are not licensed for the sale of alcohol, so Temporary Event Notices must be obtained when alcohol is to be sold. This is restricted to local charities and a maximum of twenty events per year. There is a car park marked for fifty-nine vehicles behind the building, which is policed by Cheshire West and Chester Council. As of January 2017, parking is limited to a maximum of three hours with no return within one hour. Users needing to park for longer periods are issued with annual or day permits. ## **Main activities – Playground and Field** The Community Field was formally leased to Tarporley Parish Council at the end of October 2024. ## **ACHIEVEMENTS AND PERFORMANCE** **Occupancy:** Tarporley Community Centre building continues to be a very popular venue for a wide range of regular and “one-off” users. We received 1,612 individual bookings in this financial year. The majority of these are from hirers who hire us on a regular weekly/monthly basis. Our smaller ground floor room (the Craven Room) is very popular especially with Children’s groups and we have limited availability to take new weekly bookings here. As our objective is to provide a Community Centre, we are admirably meeting this. We are proving a popular venue for Children’s birthday parties as well as charity fundraisers. We have also hosted numerous sessions for Blood Donors. As we have a high level of occupancy, there are service contracts in place for cleaning, maintenance, fire and safety inspections etc., Users are strongly encouraged to clear up after their events and leave the premises clean and tidy for the next user. Gardening: The field was regularly mowed, the hedges cut, and tree surgery carried out where necessary. A new tree condition survey and detailed report was carried out and this has been passed to the Parish Council **Page 4** **TARCIO TRUSTEES REPORT (Continued)** _______________________________________________________________________________ **Publicity:** In 2024 the CIO Commissioned Avalanche Creative Media to develop a new website www.tarporleycommunitycentre.com This was launched in November 2024. It contains details of our rooms, organisations and events which are held at Tarporley Community centre. We also have a Facebook site @tarporleycc that was created in 2019. We had a stand at the 2024 Tarporley Carnival and have taken a stall at Tarporley Village Market on several occasions. **Car Parking** : Time limited parking which was introduced in 2017 remains in place and continues to be policed by Cheshire West and Chester (CWaC). This has benefited our users who generally attend functions which last between 2 & 3 hours. Parking of up to 3 hours is still allowed for nonusers. ## I **mprovements** : In the past two years there has been considerable upgrading of Fire Safety. We have replaced or upgraded all internal fire doors to meet the relevant BS Fire Safety Standards (Certificates held). The curtains on the Stage were also Fireproofed and the seating in the Committee Room was replaced to meet BS7176:2007 +A1:2011 Fire Safety standards. The Main Hall seating was Independently tested to destruction to ensure it complied with Schedule 1 Part 1 (BS 5852 Part 2: 1982 Source 5). The boiler that Heats the Main Hall was replaced by a Corgi Registered Installer, the internal radiators fed by said Boiler were also checked to ensure they were safe to use. A Hive heating control system was installed at the same time. The compartmentalised stage loft was cleared and fire-retardant cladding was fitted along with new easy access fire doors. Superfast Broad system was fitted. The Centre continues to undertake regular maintenance and inspection all the required fire alarm, emergency lighting and fire extinguisher testing. The gas safety shutoff valve is also regularly tested. A bi-weekly walk round Inspection ensures that basic maintenance matters are picked up quickly and repaired using local contractors. The 2024/25 year saw the main kitchen being completely refurbished and redesigned to include a full range cooker an additional fridge, a freezer, dishwasher and boiling water heater to provide the best possible facilities for users. Trustees were delighted that the project was completed within the original budget. ## **PRINCIPLE RISKS FACING TARPORLEY COMMUNITY CENTRE** The Trustees have identified the following risks to our operation: 1. Recruiting new Trustees which is an issue faced by many Charities as we are too dependent on a small number of senior trustees. 2. Increases to our running costs meaning less money available to spend on improvements. 3. Trustees have identified a number of access issues that need to be addressed to ensure that the Centre and its facilities are more readily accessible to those with mobility and other access issues. Trustees have recently commissioned a report from Disability Access to help Trustees to focus on priority areas for improvement. ## **FINANCIAL REVIEW** ## **Treasurers Report** **Total receipts** for the year are £59,040. Trading income decreased from the previous year mainly due to the receipts of grants for Fire & Safety initiatives received in the prior year. **Voluntary receipts** of £750 are lower than the prior period mainly due to the UKSPF grants received last year. **Receipts from trading activities** have decreased to £49,460 from £51,178 for the previous period. **Interest of £889** was received from the Virgin Money account. **Other Income** Included a catch up of car park rental income and income related to Tarporley Together, with associated costs below. **Total payments** for the year £66,141 are £11,247 lower than last year, due to the additional works carried out last year relating to the findings of the fire & safety audit. **Payments relating to trading** of £38,398 are £2,680 lower than last period. This is due to reduced gardening expenses following the lease of the playing fields. **Costs of Charitable activities** are £563 less than the prior period. **Capital Expenditure Payments** were £9,130 less than the prior period at £22,995. This is because of the boiler installation and Space hive costs incurred in the prior year. **Investment.** No further investments were made with CCLA in the year. ## **Statement of Assets and Liabilities** Cash funds are £66,440, a decrease of £7,122 on the prior period. Debtors are £745, which is £1870 less than the prior period. **Liabilities** – as the on-line booking system requires payment for one-off bookings to be paid in advance, we are holding £72 re future invoices from our Account holders. This is shown as Deposits paid in Advance. This year we report a decrease in our monetary assets of £7,122. This is due to the Kitchen improvements being funded out of existing assets as opposed to via grant income. The Committee are committed to continuing to find cost savings and to building up reserves which can be spent on improving Tarporley Community Centre. On behalf of the Management Committee, I would like to thank all supporters, volunteers who have helped with the running of Tarporley Community Centre and users of the Community Centre for their continued support. Shavinder Williams – Treasurer 21 March 2026 **Page 5** ## **TARCIO TRUSTEES REPORT (Continued)** _______________________________________________________________________________ ## **FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS** None ## **RISK MANAGEMENT** The trustees have identified risks that CIO faces and have sought to mitigate them wherever possible. ## **INVESTMENT POLICY** The CIO currently holds no investments, and any surplus cash is held in appropriate bank accounts having regard to CIO law guidelines regarding risk. ## **RESERVES POLICY** The trustees have agreed that free reserves of the CIO should represent at least 12 months running costs. This currently equates to some £19,564. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** CIO Law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the CIO and of receipts and payments of the CIO for that period. In preparing those financial statements the Trustees are required to: - Select suitable accounting policies and then apply them consistently. - Observe the accounting methods and principles allowed in the Charities Act. - Make judgements and estimates that are reasonable and prudent. - Prepare the accounts on the going concern basis unless it is inappropriate to presume that the CIO will continue in business. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy, the financial position of the CIO and to enable them to ensure that the accounts show a true and fair state of affairs and of receipts and payments. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. By order of the Trustees Matthew Grant Chairman 28[th] February 2025 **Page 7** ## **TARCIO** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 OCTOBER 2024** **_______________________________________________________________________________** ## **1. ACCOUNTING POLICIES** - a) Basis of Accounting The financial statements have been prepared on a receipts and payments basis, an acceptable practice for non-corporate charities whose gross income does not exceed £250,000. - b) Income Income is accounted for when received. - c) Expenditure Expenditure is accounted for when paid. - d) Taxation The CIO is not considered liable to taxation. ## e) Cash at bank Cash at bank includes cash and short term highly liquid investments. f) Investments Investments are assets which are held for increased long-term growth. CCLA are a specialist investment firm, specialising in low-risk investments for Charities. - g Unrestricted Funds Unrestricted funds are those where there are no externally imposed restrictions. They include those funds freely available to the CIO for expenditure or appropriation to reserves for internally designated purposes. ## h) Restricted Funds Restricted funds are funds which have been given for a specific purpose – mainly grants. - i) Endowment Funds - Endowment funds are established to fund non-profit organisations and activities, including universities, hospitals, and charities. For ourselves, our buildings and land come into this category. ## **2. TRUSTEES** No trustee received any remuneration from the CIO. Trustees personally paid, on behalf of the CIO, expenditure of £4,896 which has been fully re-imbursed. Of this, £3,780.89 were expenses incurred in the kitchen refurb. ## **3. ACCOUNTING PERIOD** All figures quoted relate to the following periods: 1[st] November 2024 to 31[st] October 2025. ## **Tarporley and District Community Centre** ## **High Street Tarporley Cheshire** **Registered Charity 1040034** **Accounts for the year from 01 Nov 2024 to 31st Oct 2025** **Page 1** Tarporley and District Community Centre Receipt and Payments Account for the year from 01 Nov 2024 to 31st Oct 2025 |Receipts (Note 1)|Unrestricted
funds
Year Ended
2025
**£**|Restricted
funds
Year Ended
2025
**£**|**Total**
**funds**
**Year Ended**

**2025**
**£**|**Total**
**funds**
**Year Ended**
**2024**
**£**| |---|---|---|---|---| |Voluntary Receipts|0|750|**750**|**26,023**| |Activities for generating funds (trading)
Interest
Other Receipts
Total Receipts
Payments (note 2)
Fundraising costs (trading)
Cost of charitable activities
Other payments (Capital Expenditure)
Total
Asset and Investment Purchases
Total Payments
Surplus/(Shortfall) of Receipts over Expenditure
Cash Funds Last Year End
Surplus/(Shortfall) of Receipts over Expenditure
Cash Funds This Year End|49,461
889
7,940
58,290
38,398
4,769
22,995
66,162
0
66,162
(7,872)
73,562
(7,872)
65,690|750
0
0
0
0
750
0
750
750|**49,461**
**889**
**7,940**
**59,040**
**38,398**
**4,769**
**22,995**
**66,162**
**0**
**66,162**
**(7,122)**
**73,562**
**(7,122)**
**66,440**|**51,178**
**2,291**
**324**
**79,816**
**41,079**
**4,206**
**32,125**
**77,409**
**0**
**77,409**
**2,407**
**71,156**
**2,407**
**73,562**| **Page 2** |||||**Page**| |---|---|---|---|---| |Tarporley and District Community Centre||||| |Statement of Assets and Liabilities as at 31st October 2025||||| ||**Unrestricted**|**Restricted**||| ||**funds**||**funds**|| ||**Year**||**Year**|**Year Ended**| ||**2025**||**2025**|**2025**| |Assets|**£**||**£**|**£**| |Cash Funds (Note 3a)|65,690||750|66,440| |Current Assets||||| |Other Monetary (Trade Debtors)|745|||745| |Investment Assets - CCLA|13,746|||13,746| ||**Fund to Which**|||| ||**Asset belongs**||**Cost**|**Current Value**| |Assets Retained for the Charities Own Use - Premises & Land|Endowment||1,540,000|1,540,000| |Assets Retained for the Charities Own Use - Contents|Unrestricted||31,044|31500| ||**Fund to Which**||**Amount**|| |Liabilities|**Asset belongs**||**Due**|**When Due**| |Creditors - Rent paid in Advance|Unrestricted||72|84| |Notes||||| |Investment||||| |Investment in CCLA Charity fund (stocks & shares)||||| |This investment can be cashed at any time, but will||||| |rise & fall with the stock market.||||| |£12,000 investment, value at 31.10.25 £13,746.10||||| **Page 3** ## Tarporley and District Community Centre Notes to the Accounts for the year 1st Nov 2024 to 31st October 2025 |1. Receipts
Voluntary Receipts
Parish Council grant
Coop
UKSPF grant|**Unrestricted**
**funds**
**Year**
**2025**
**£**|**Restricted**
**funds**
**Year**
**2025**
**£**
0
500
0|**Total funds**
**Year**
**2025**
**£**
**0**
**500**
**0**|**Year Ended**
**2024**
**£**
**250**
**3,730**
**18,736**| |---|---|---|---|---| |SpaceHive grant||0|**0**|**2,565**| |Arthur Meredith
Gift Aid
Napier Donation for 2024 Spacehive||250
0
0|**250**
**0**
**0**|**300**
**210**
**233**| ||0|750|**750**|**26,023**| |Other
Use of Field
PAT testing
Other
Income from carpark
Other - Tarporley Together
Total Voluntary Receipts|1,928
154
104
3,000
2,754
7,940|0|**1,928**
**154**
**104**
**3,000**
**2,754**|**0**
**165**
**159**
**0**
**0**
**324**| ||||**7,940**|| |||||| **Page 4** ## Tarporley and District Community Centre ## Notes to the Accounts for the year 1st Nov 2024 to 31st October 2025 |2. Payments
Fundraising costs (trading)
Gas & Electricity
Water
Insurance
Centre Manager staffing cost
Grass & Hedge Cutting - N Rayner.
Gardening - Rob Walker.
Tree Maintenance
Repairs and Maintenance - Routine
Repairs and Maintenance - Fire & Safety Testing & Repairs
Repairs and Maintenance - Boilers Testing & Maintenance.
Bins
Cleaning and materials
Music Licence
Other
Cost of Charitable activities
Phone & Broadband
Print/Post/Stationary
Website
Other payments (capital expenditure)
Playground
New Boiler and HIVE system
Fire & safety 10 year Audit
Spacehive
Kitchen
Tarporley Together
Website
**Total Payments**|**Unrestricted**
**funds**
**Year**
**2025**
**£**
4,980
1,891
2,044
7,286
784
2,248
0
5,683
313
0
1,662
8,077
614
2,816
38,398
1,087
0
3,682
4,769
1,017
0
18821
1737
1420
22,995
**66,162**|**Restricted**
**funds**
**Year**
**2025**
**£**
0
0
0
0
0
**0**|**Total funds**
**Year**
**2025**
**£**
**4,980**
**1,891**
**2,044**
**7,286**
**784**
**2,248**
**0**
**5,683**
**313**
**0**
**1,662**
**8,077**
**614**
**2,816**
**38,398**
**1,087**
**0**
**3,682**
**4,769**
**1,017**
**0**
**0**
**0**
**18,821**
**1,737**
**1,420**
**0**
**22,995**
**66,162**|**Year Ended**
**2024**
**£**
**3,092**
**1,007**
**1,762**
**2,987**
**2,370**
**4,555**
**2,198**
**4,981**
**4,908**
**433**
**1,510**
**7,250**
**588**
**3,439**| |---|---|---|---|---| |||||**41,079**| |||||**755**
**139**
**3,311**| |||||**4,206**| |||||**2,292**
**8,904**
**3,348**
**17,581**
**0**
**0**
**0**
**0**| |||||**32,125**| |||||| |||||**77,409**| **Page 5** ## Tarporley and District Community Centre |Notes to the Accounts as at 31st Oct 2025
**Unrestricted**
**funds**
**Year**
**2025**
3a. Cash Funds
HSBC Current Account
0
National Savings Account
0
HSBC Money Manager Account
0
Virgin Money Current Account
66,440
66,440
Funds held in all of the accounts are available on an instant access basis
3b. Fixed Assets
**2025**
Land and Buildings
1,540,000
Other Equipment
31,500
1,571,500|**Restricted**
**funds**
**Year**
**2025**
0
**2025**
0|**Year Ended**
**2024**
**£**
0
0
0
73,563| |---|---|---| |||73,563| |||**2024**
**£**
1,540,000
31,500| |||1,571,500| All assets are stated at their insured value **Page 6** **Tarporley Community Centre** **Hire Fees paid in advance as at 31st Oct 2025** |**Account Holders**|| |---|---| |Date of Booking|Payment| |One Off Bookings|| |2 bookings|£71.90| |**Total**|**72**| |**Total of all monies received in Advance**|**71.90**| **Tarporley and District Community Centre Debtors as at 31st Oct 2025** **Page 7** ||**Date**||| |---|---|---|---| |||**Total**|| ||01-Feb-25|69.04|| ||01-Mar-25|46.00|| ||01-Apr-25|11.50|| ||01-Mar-25|11.50|| ||01-Jul-25|168.00|| ||01-Aug-25|21.00|| ||01-Jul-25|14.80|| ||01-Jul-25|85.31|| ||01-Sep-25|84.00|| ||01-Sep-25|73.50|| ||01-Sep-25|31.50|| ||01-Oct-25|128.88|| |||745.03|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• trusteosl memb•r4 of On accounts for th• year ended Jl£r JCYA Charlty no Ilf any) 1176659 Sot out on pages V LIUf 4 fvfv/OS 0 I report to the trustees on my examination of the accounts of the above charity Ilhe Trusf) for the year ended R•spon•lbllltl•• and As the chanty twstees of the Trust. you are responsible for the preparation ba•1• of r•port of the accounts in accordanc• with the wuirements of the Charities Act 2011 (Ihe A¢*). I report in respect ￿ my 8x8minab.on of the Trust's accourrts C8rried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directs'ons given by the Chanty Commission under section 14515)(b) of the Ad. I have completed my examination. I confimi that no material matters have come to my attention ( ') in connection with the exanNnats'on which gives me cause to believe that in, any material respect.. accounting reojrds were not kept in accordance with section 130 of the Act or the accounts do not accord with the acc£)unting records Independent examlner's statsment I have no cOn￿mS and have come &ross no other matters in connection with the examination to which attents'on should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brad(ets rf they do not apply. Slgned: Dat•: N•m•: Relevant profmslonal quallllcatlon($) or body Ilf any): Address: / A/JA/E IER October 2018