**Registered Number 1194629**
**TRUSTEES ANNUAL REPORT FOR PERIOD 1[st] NOVEMBER 2023-31[ST] OCTOBER 2024 Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation. (hereinafter called TARCIO)**
**TARPCIO**
## **CONTENTS**
|_______________________________________________________________________________|_______________________________________________________________________________|
|---|---|
||Page|
|CIO Information|1|
|Trustees’ Annual Report|2|
|Notes to the Financial Statements|7|
**Page 1**
## **TARCIO**
## **CIO INFORMATION**
**_______________________________________________________________________________**
## **PRINCIPAL ADDRESS**
Tarporley Community Centre High Street Tarporley CW6 0AY
## **TRUSTEES**
Mr Geoffrey Crump Appointed June 2021 Mr Matthew Grant (Chair) Appointed June 2021 Mrs Shavinder Williams (Treasurer) Appointed June 2021 Mr Andrew Locke Appointed June 2021 Mrs Linda Martin (Vice Chair) Appointed June 2021 Mrs Eveleigh Moore Dutton Appointed June 2023 Mr John Smith Appointed June 2021 Mr Ken Wood Appointed June 2021 Mrs Anita Langford Appointed June 2021 Mr Anthony Yeates Resigned February 2024 Mrs Kim Richmond-Flyn Appointed September 2024
## **TRUSTEE SELECTION & TRAINING**
Any person resident within TARCIO's area of benefit may nominate another for election at the next Annual General Meeting. Interested people (whether proposer or nominee) can request a proposal form from the Secretary of TARCIO.
This asks for details of the skills they would bring to Tarporley Community Centre. Anyone interested in becoming a Trustee or volunteer is encouraged to attend our committee meetings to find out more information.
They are given copies of our Constitution, Trustees Annual Report, publicity material and links to our website so that they can familiarise themselves with what we do, and we can agree areas where they can best contribute.
## **VOLUNTEERS**
Mrs Kay Walker Mrs Angela Yeates to February 2024 Mrs Sue Webb Mrs Anne Wood Mr Mike Richmond-Flynn
## **REGISTERED CHARITABLE INCORPORATED ORGANISATION NUMBER:**
1194629
## **BANKERS:**
Virgin Money (Clydesdale Bank) London Piccadilly Branch 35 Regent Street London SW1Y 4ND
## **INDEPENDENT EXAMINER:**
Graham Parker 21 Walkers Lane Tarporley CW6 0BX
**Page 2**
**TARCIO TRUSTEES REPORT**
_______________________________________________________________________________
The trustees present their report and the financial statements, in the form of a receipts and payments account, for period ended 31 October 2024.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation (commonly known as Tarporley Community Centre) was incorporated 28[th] May 2021. It was formally a Registered Charity with the Registered CIO Number 1040034. The CIO is registered in England and Wales.
All the trustees give their time voluntarily and receive no benefits from the CIO.
The day-to-day operation of the Trust is the function of a committee comprising the Trustees listed in the introduction to this Report and such others who may be appointed from time to time by the said Trustees. The composition of the Committee is reviewed annually. On 1[st] April 2024 a Centre Manager was employed by The Community Centre to manage the bookings system, collect payments and perform other general duties to assist to Trustees in the running of the Community Centre.
## **AIMS AND OBJECTIVES**
## **Object of the CIO**
The object of the CIO is the provision and maintenance of a Community Centre and a Recreation Ground for the use of the inhabitants of the Parish of Tarporley and the Neighbourhood thereof (herein after called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
## **ACTIVITIES**
## **Tarporley Community Centre.**
The building contains four rooms which can be hired by the public on a “one-off” or regular basis for meetings, lectures, classes, exercise activities, films, dances, exhibitions, and amateur dramatics. The bookings are made via a website and paid for by card or, in the case of regular users, a monthly account. The online application process includes checks on the nature and staffing of the event, the number of people attending, public liability insurance and where appropriate, child and vulnerable persons protection. Services such as performers and catering brought in by room hirers are also checked. The rooms are as follows:
**Main Hall** : This room measures 15.3m by 13.7m and can accommodate 160 people seated at tables or 180 people seated in rows. The hall is equipped with a sprung dance floor and a stage which is used for theatrical productions. The hall is entered at the front of the building through a foyer area which is equipped with male, female and accessible toilets, a kitchen, and store cupboards. The hall is equipped with a PA system, digital projector, and large screen for showing films. Access is DDA compliant.
**Craven Room:** This room measures 10m by 9.2m and can accommodate forty people seated at tables or sixty people in rows. The room is entered from the car park side of the building and is equipped with male, female and accessible toilets, a kitchen, storerooms, and cupboards. Access is DDA compliant.
**Arthur Meredith Room:** This room measures 7.7m by 9.2m and can accommodate twenty people seated at tables or thirty people seated in rows. The room is entered by a flight of external steps, and is equipped with male and female toilets, and a small kitchen. The room also acts as the “backstage” area and is connected to the main hall stage by left and right-side doors. Access is not DDA compliant.
**Committee Room:** This room measures 6.3m by 5.5m and can accept twenty people seated at tables. The room is located off the main foyer and shares all the main hall facilities. Access is DDA compliant. The room also contains a bar area for use in conjunction with Main Hall functions.
**Page 3**
**TARCIO TRUSTEES REPORT (Continued)**
_______________________________________________________________________________
## **ACTIVITIES**
**General:** The building is heated by three modern gas fired central heating systems and is equipped with emergency lighting, fire alarms, fire extinguishers and emergency exits. The building is subject to inspection by Cheshire Fire Service and all certificates are displayed on the website. The rebuilding cost is checked every three years and all risks insurance kept up to date. The premises are not licensed for the sale of alcohol, so Temporary Event Notices must be obtained when alcohol is to be sold. This is restricted to local charities and a maximum of twenty events per year. There is a car park marked for fifty-nine vehicles behind the building, which is policed by Cheshire West and Chester Council. As of January 2017, parking is limited to a maximum of three hours with no return within one hour. Users needing to park for longer periods are issued with annual or day permits.
## **Main activities – Playground and Field**
**Playground:** Negotiations regarding the lease of the Playground and Field to Tarporley Parish Council are nearing completion.
## **ACHIEVEMENTS AND PERFORMANCE**
**Occupancy:** Tarporley Community Centre building continues to be a very popular venue for a wide range of regular and “one-off” users.
We received 1,612 individual bookings in this financial year. The majority of these are from hirers who hire us on a regular weekly/monthly basis. Our smaller ground floor room (the Craven Room) is very popular especially with Children’s groups and we have limited availability to take new weekly bookings here. As our objective is to provide a Community Centre, we are admirably meeting this. We are proving a popular venue for Children’s birthday parties as well as charity fundraisers. We have also hosted numerous sessions for Blood Donors.
As we have a high level of occupancy, there are service contracts in place for cleaning, maintenance, fire and safety inspections etc., Users are strongly encouraged to clear up after their events and leave the premises clean and tidy for the next user.
Gardening: The field was regularly mowed, the hedges cut, and tree surgery carried out where necessary. A new tree condition survey and detailed report was carried out and this has been passed to the Parish Council
**Page 4**
**TARCIO TRUSTEES REPORT (Continued)**
_______________________________________________________________________________
**Publicity:** In 2024 the CIO Commissioned Avalanche Creative Media to develop a new website www.tarporleycommunitycentre.com This was launched in November 2024. It contains details of our rooms, organisations and events which are held at Tarporley Community centre. We also have a Facebook site @tarporleycc that was created in 2019.
We had a stand at the 2024 Tarporley Carnival and have taken a stall at Tarporley Village Market on several occasions.
**Car Parking** : Time limited parking which was introduced in 2017 remains in place and continues to be policed by Cheshire West and Chester (CWaC). This has benefited our users who generally attend functions which last between 2 & 3 hours. Parking of up to 3 hours is still allowed for nonusers.
## I **mprovements** :
Upgrading of Fire Safety. This was completed by replacing or upgrading all internal fire doors to meet the relevant BS Fire Safety Standards (Certificates held). The curtains on the Stage were also Fireproofed and the seating in the Committee Room was replaced to meet BS7176:2007 +A1:2011 Fire Safety standards. The Main Hall seating was Independently tested to destruction to ensure it complied with Schedule 1 Part 1 (BS 5852 Part 2: 1982 Source 5). The boiler that Heats the Main Hall was replaced by a Corgi Registered Installer, the internal radiators fed by said Boiler were also checked to ensure they were safe to use. A Hive heating control system was installed at the same time. The compartmentalised stage loft was cleared, Fire retardant cladding was fitted along with new easy access fire doors. Finally, a new Superfast Broad system was fitted.
In respect of maintenance and inspection all the required fire alarm, emergency lighting and fire extinguisher testing was carried out. The gas safety shutoff valve was also regularly tested. A weekly walk round Inspection ensures that basic maintenance matters are picked up quickly and repaired by using local contractors.
During the year 24/25 we are planning to Improve the main kitchen to make it more useable to potential new users as well as existing ones.
## **PRINCIPLE RISKS FACING TARPORLEY COMMUNITY CENTRE**
The Trustees have identified the following risks to our operation:
1. Recruiting new Trustees which is an issue faced by many Charities as we are too dependent on a small number of senior trustees.
2. Increases to our running costs meaning less money available to spend on improvements.
3. The poor state of the main kitchen that restricts the activities the main hall can be used for.
## **FINANCIAL REVIEW**
## **Treasurers Report**
**Total receipts** for the year are £79,816. Trading income increased from the previous year mainly due to the receipts of grants for Fire & Safety initiatives.
**Voluntary receipts** of £26,023 are higher than the prior period mainly due to the UKSPF grants received.
**Receipts from trading activities** have increased to £51,178 from £48,415 for the previous period. **Interest of £2,291** was received from the Virgin Money account.
**Total payments** for the year £77,409 are £15,384 higher than last period, due to capital expenditure incurred because of work completed as recommended within the Fire & Safety Audit. **Payments relating to trading** of £41,079 are £6,702 higher than last period. This is due to a combination of higher cleaning and gas costs plus the new center manager staffing costs. **Costs of Charitable activities** are £359 more than the prior period.
**Capital Expenditure Payments** were £8,323 more than the prior period at £32,125. This is due to the new Boiler and Hive installation.
**Investment.** No further investments were made with CCLA in the year.
## **Statement of Assets and Liabilities**
Cash funds are £73,563, an increase of £2,407 on the prior period. Debtors are £2,615, which is £1771 less than the prior period.
**Liabilities** – as the on-line booking system requires payment for one-off bookings to be paid in advance, we are holding £84 re future invoices from our Account holders. This is shown as Deposits paid in Advance.
This year we can report an increase in our monetary assets of £2,407. This is due to the Trustees’ efforts to manage the running costs efficiently. The Committee are committed to continuing to find cost savings and to building up reserves which can be spent on improving Tarporley Community Centre.
On behalf of the Management Committee, I would like to thank all supporters, volunteers who have helped with the running of Tarporley Community Centre and users of the Community Centre for their continued support.
Shavinder Williams – Treasurer 21 February 2025
**Page 5**
**TARCIO**
**TRUSTEES REPORT (Continued)**
_______________________________________________________________________________
**FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS** None
## **RISK MANAGEMENT**
The trustees have identified risks that CIO faces and have sought to mitigate them wherever possible.
## **INVESTMENT POLICY**
The CIO currently holds no investments, and any surplus cash is held in appropriate bank accounts having regard to CIO law guidelines regarding risk.
## **RESERVES POLICY**
The trustees have agreed that free reserves of the CIO should represent at least 12 months running costs. This currently equates to some £13,630.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
CIO Law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the CIO and of receipts and payments of the CIO for that period. In preparing those financial statements the Trustees are required to:
- Select suitable accounting policies and then apply them consistently.
- Observe the accounting methods and principles allowed in the Charities Act.
- Make judgements and estimates that are reasonable and prudent.
- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the CIO will continue in business.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy, the financial position of the CIO and to enable them to ensure that the accounts show a true and fair state of affairs and of receipts and payments. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Trustees
Matthew Grant Chairman
28[th] February 2025
**Page 7**
## **TARCIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 OCTOBER 2024**
**_______________________________________________________________________________**
## **1. ACCOUNTING POLICIES**
- a) Basis of Accounting
The financial statements have been prepared on a receipts and payments basis, an acceptable practice for non-corporate charities whose gross income does not exceed £250,000.
- b) Income
- Income is accounted for when received.
- c) Expenditure
- Expenditure is accounted for when paid.
- d) Taxation
- The CIO is not considered liable to taxation.
- e) Cash at bank
Cash at bank includes cash and short term highly liquid investments.
- f) Investments
Investments are assets which are held for increased long-term growth. CCLA are a specialist investment firm, specialising in low-risk investments for Charities.
g Unrestricted Funds Unrestricted funds are those where there are no externally imposed restrictions. They include those funds freely available to the CIO for expenditure or appropriation to reserves for internally designated purposes.
- h) Restricted Funds Restricted funds are funds which have been given for a specific purpose – mainly grants.
## i) Endowment Funds
Endowment funds are established to fund non-profit organisations and activities, including universities, hospitals, and charities. For ourselves, our buildings and land come into this category.
## **2. TRUSTEES**
No trustee received any remuneration from the CIO. Trustees personally paid, on behalf of the CIO, expenditure of £1370 which has been fully re-imbursed.
## **3. ACCOUNTING PERIOD**
All figures quoted relate to the following periods: 1[st] November 2023 to 31[st] October 2024.
## **Tarporley and District Community Centre**
## **High Street Tarporley Cheshire**
**Registered Charity 1040034**
**Accounts for the year from 01 Nov 2023 to 31st Oct 2024**
**Page 1**
## Tarporley and District Community Centre
|Receipts (Note 1)|Receipt and Payments Account for the year from 01 Nov 2023 to 31st Oct 2024
Unrestricted
funds
Restricted
funds
**Total**
**funds**
**Total**
**funds**
Year Ended
Year Ended
**Year Ended**
**Year Ended**
2024
2024
**2024**
**2023**
**£**
**£**
**£**
**£**|Receipt and Payments Account for the year from 01 Nov 2023 to 31st Oct 2024
Unrestricted
funds
Restricted
funds
**Total**
**funds**
**Total**
**funds**
Year Ended
Year Ended
**Year Ended**
**Year Ended**
2024
2024
**2024**
**2023**
**£**
**£**
**£**
**£**|Receipt and Payments Account for the year from 01 Nov 2023 to 31st Oct 2024
Unrestricted
funds
Restricted
funds
**Total**
**funds**
**Total**
**funds**
Year Ended
Year Ended
**Year Ended**
**Year Ended**
2024
2024
**2024**
**2023**
**£**
**£**
**£**
**£**|Receipt and Payments Account for the year from 01 Nov 2023 to 31st Oct 2024
Unrestricted
funds
Restricted
funds
**Total**
**funds**
**Total**
**funds**
Year Ended
Year Ended
**Year Ended**
**Year Ended**
2024
2024
**2024**
**2023**
**£**
**£**
**£**
**£**|Receipt and Payments Account for the year from 01 Nov 2023 to 31st Oct 2024
Unrestricted
funds
Restricted
funds
**Total**
**funds**
**Total**
**funds**
Year Ended
Year Ended
**Year Ended**
**Year Ended**
2024
2024
**2024**
**2023**
**£**
**£**
**£**
**£**|
|---|---|---|---|---|---|
|||
Unrestricted
funds
Year Ended
2024
**£**||||
|Voluntary Receipts||0|26,023|**26,023**|**18,010**|
|Activities for generating funds (trading)
Interest
Other Receipts
Total Receipts
Payments (note 2)
Fundraising costs (trading)
Cost of charitable activities
Other payments (Capital Expenditure)
Total
Asset and Investment Purchases
Total Payments
Surplus/(Shortfall) of Receipts over Expenditure
Cash Funds Last Year End
Surplus/(Shortfall) of Receipts over Expenditure
Cash Funds This Year End||51,178
2,291
324
53,793
41,079
4,206
5,640
50,924
0
50,924
2,869
71,156
2,869
74,024|26,023
26,485
26,485
0
26,485
(462)
0
(462)
(462)|**51,178**
**2,291**
**324**
**79,816**
**41,079**
**4,206**
**32,125**
**77,409**
**0**
**77,409**
**2,407**
**71,156**
**2,407**
**73,562**|**48,415**
**3,096**
**2,548**
**72,070**
**34,377**
**3,846**
**23,803**
**62,026**
**0**
**62,026**
**10,044**
**61,112**
**10,044**
**71,156**|
**Page 2**
## Tarporley and District Community Centre
|Statement of Assets and Liabilities as at 31st October 2024|Statement of Assets and Liabilities as at 31st October 2024|Statement of Assets and Liabilities as at 31st October 2024|||
|---|---|---|---|---|
||**Unrestricted**|**Restricted**|||
||**funds**||**funds**||
||**Year**||**Year**|**Year Ended**|
||**2024**||**2024**|**2023**|
|Assets|**£**||**£**|**£**|
|Cash Funds (Note 3a)|73,563|||71155.8|
|Current Assets|||||
|Other Monetary (Trade Debtors)|2,615|||931|
|Investment Assets - CCLA|12,000|||12000|
||**Fund to Which**||||
||**Asset belongs**||**Cost**|**Current Value**|
|Assets Retained for the Charities Own Use - Premises & Land|Endowment||1,540,000|1,540,000|
|Assets Retained for the Charities Own Use - Contents|Unrestricted||31,044|31500|
||**Fund to Which**||**Amount**||
|Liabilities|**Asset belongs**||**Due**|**When Due**|
|Creditors - Rent paid in Advance|Unrestricted||84|N/A|
|Notes|||||
|Investment|||||
|Investment in CCLA Charity fund (stocks & shares)|||||
|This investment can be cashed at any time, but will|||||
|rise & fall with the stock market.|||||
|£12,000 investment, value at 31.10.24 £13,658.7|||||
**Page 3**
## Tarporley and District Community Centre
Notes to the Accounts for the year 1st Nov 2023 to 31st October 2024
|1. Receipts
Voluntary Receipts
Parish Council grant
Cheshire Community Action Warm Hub fund
Spacehive grant
U3A Craft quilting group Donation
Coop
UKSPF grant|**Unrestricted**
**funds**
**Year**
**2024**
**£**|**Restricted**
**funds**
**Year**
**2024**
**£**
250
0
0
0
3,730
18,736|**Total funds**
**Year**
**2024**
**£**
**250**
**0**
**0**
**0**
**3,730**
**18,736**|**Year Ended**
**2023**
**£**
**250**
**1,000**
**15,243**
**250**
**0**
**0**|
|---|---|---|---|---|
|SpaceHive grant||2,565|**2,565**|**0**|
|Arthur Meredith
Gift Aid
Napier Donation for 2024 Spacehive||300
210
233|**300**
**210**
**233**|**0**
**0**
**1,267**|
||0|26,023|**26,023**|**18,010**|
|note: The Spacehive project is a crowdfunding project where the local community pledge a donation towards energy efficient initiatives.
Other
Car Boot Sale
**0**
Carnival
0
**0**
Use of Field
0
**0**
PAT testing
165
**165**
Other
159
**159**
Income from carpark
0
**0**
Other - Spacehive contra income
0
0
**0**
Total Voluntary Receipts
324
0
**324**||||**0**
**285**
**204**
**209**
**851**
**1,000**
**0**
**2,549**|
||||**324**||
||||||
**Page 4**
## Tarporley and District Community Centre
|Notes to the Accounts for the year 1st Nov 2023 to 31st October 2024
**Unrestricted**
**funds**
**Restricted**
**funds**
**Year**
**Year**
2. Payments
**2024**
**2024**
**£**
**£**
Fundraising costs (trading)
Gas
1,297
Electricity
1,795
Water
1,007
Insurance
1,762
Centre Manager staffing cost
2,987
Grass & Hedge Cutting - N Rayner.
2,370
Gardening - Rob Walker.
4,555
Tree Maintenance
2,198
Repairs and Maintenance - Routine
4,981
Repairs and Maintenance - Fire & Safety Testing & Repairs
4,908
Repairs and Maintenance - Boilers Testing & Maintenance.
433
Bins
1,510
Cleaning and materials
7,250
Music Licence
588
Other
3,439
41,079
0
Cost of Charitable activities
Phone & Broadband
755
Print/Post/Stationary
139
Website
3,311
4,206
0
Other payments (capital expenditure)
Playground
2,292
New Boiler and HIVE system
8904
Fire & safety 10 year Audit
3348
Spacehive
17581
Window replacement
0
5,640
26,485
**Total Payments**
**50,924**
**26,485**|**Total funds**
**Year**
**2024**
**£**
**1,297**
**1,795**
**1,007**
**1,762**
**2,987**
**2,370**
**4,555**
**2,198**
**4,981**
**4,908**
**433**
**1,510**
**7,250**
**588**
**3,439**
**41,079**
**755**
**139**
**3,311**
**4,206**
**2,292**
**8,904**
**3,348**
**17,581**
**0**
**0**
**32,125**
**77,409**|**Year Ended**
**2023**
**£**
**608**
**1,656**
**934**
**1,699**
**0**
**3,322**
**3,375**
**2,058**
**5,134**
**3,419**
**2,145**
**1,411**
**5,191**
**913**
**2,511**|
|---|---|---|
|||**34,377**|
|||**738**
**212**
**2,896**|
|||**3,846**|
|||**0**
**0**
**6,954**
**15,493**
**1,356**
**0**|
|||**23,803**|
||||
|||**62,026**|
**Page 5**
## Tarporley and District Community Centre
|Notes to the Accounts as at 31st Oct 2024
**Unrestricted**
**funds**
**Year**
**2024**
3a. Cash Funds
HSBC Current Account
0
National Savings Account
0
HSBC Money Manager Account
0
Virgin Money Current Account
73,563
73,563
Funds held in all of the accounts are available on an instant access basis
3b. Fixed Assets
**2024**
Land and Buildings
1,540,000
Other Equipment
31,500
1,571,500|**Restricted**
**funds**
**Year**
**2024**
0
**2024**
0|**Year Ended**
**2023**
**£**
0
0
0
71,156|
|---|---|---|
|||71,156|
|||**2023**
**£**
1,540,000
31,500|
|||1,571,500|
All assets are stated at their insured value
**Page 6**
**Tarporley Community Centre**
**Hire Fees paid in advance as at 31st Oct 2024**
**Account Holders** Date of Booking Payment One Off Bookings 3 bookings £84.26 **Total 84 Total of all monies received in Advance 84.26**
Note 2 : This figure is calculated using Village Venue report - Sales and Fees, selecting relevant date period and setting filter to paid.
**Tarporley and District Community Centre Debtors as at 31st Oct 2024**
**Page 7**
|
**at 31st Oct**|
**2024**|
|
|---|---|---|
|**Date**|||
||**Total**||
|01.07.24|98.25||
|01.08.24|13.88||
|01.08.24|279.75||
|01.08.24|23.01||
|02.09.24|21.57||
|02.09.24|231.75||
|02.09.24|23.01||
|01.10.24|85.05||
|01.10.24|184.29||
|01.10.24|63.00||
|01.10.24|21.00||
|01.10.24|57.88||
|01.10.24|92.04||
|01.10.24|794.08||
|01.10.24|210.00||
|01.10.24|13.88||
|01.10.24|156.78||
|01.10.24|94.50||
|01.10.24|34.50||
|01.10.24|94.00||
|01.10.24|23.01||
2,615.23
CHARITY COMMISSION,
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of