**Registered Number 1194629** **TRUSTEES ANNUAL REPORT FOR PERIOD 28[TH] MAY 2021-31[ST] OCTOBER 2022 Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation (commonly known as Tarporley Community Centre)** ## **TARPORLEY COMMUNITY CENTRE** ## **CONTENTS** _______________________________________________________________________________ ||Page| |---|---| |CIO Information|1| |Trustees’ Annual Report|2| |Notes to the Financial Statements|7| **Page 1** ## **TARPORLEY COMMUNITY CENTRE** ## **CIO INFORMATION** **_______________________________________________________________________________** ## **PRINCIPAL ADDRESS** Tarporley Community Centre High Street Tarporley CW6 0AY ## **TRUSTEES** Mr Geoffrey Crump Mr Matthew Grant (Chair) Dr Peter Jackson Mrs Shavinder Kaur Kalcut (Treasurer) Mrs Anita Langford (Secretary) Mr Andrew Locke Mrs Linda Martin (Vice Chair) Mr Gordon Pearson Mr John Smith Mr Ken Wood Mr Anthony Yeates Appointed June 2021 Appointed June 2021 Resigned October 2021 Appointed June 2021 Appointed June 2021 Appointed June 2021 Appointed June 2021 Appointed June 2021 ## **VOLUNTEERS** Mrs Diana Carr Mrs Kay Walker Mrs Angela Yeates Mrs Sue Webb ## **REGISTERED CHARITABLE INCORPORATED ORGANISATION NUMBER:** 1194629 ## **BANKERS:** Virgin Money (Clydesdale Bank) London Piccadilly Branch 35 Regent Street London SW1Y 4ND ## **INDEPENDENT EXAMINER:** Graham Parker 21 Walkers Lane Tarporley CW6 0BX **Page 2** **TARPORLEY & DISTRICT COMMUNITY CENTRE AND RECREATION GROUND CHARITABLE INCORPORATED ORGANISATION (CIO) TRUSTEES REPORT** _______________________________________________________________________________ The trustees present their report and the financial statements, in the form of a receipts and payments account, for period ended 31 October 2022. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Tarporley & District Community Centre and Recreation Ground Charitable Incorporated Organisation (commonly known as Tarporley Community Centre) was incorporated 28[th] May 2021. It was formally a Registered Charity with the Registered CIO Number 1040034. The CIO is registered in England and Wales. All the trustees give their time voluntarily and receive no benefits from the CIO The day-to-day operation of the Trust is the function of a committee comprising the Trustees listed in the introduction to this Report and such others who may be appointed from time to time by the said Trustees. The composition of the Committee is reviewed annually. ## **AIMS AND OBJECTIVES** ## **Object of the CIO** The object of the CIO is the provision and maintenance of a Community Centre and a Recreation Ground for the use of the inhabitants of the Parish of Tarporley and the Neighbourhood thereof (herein after called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. ## **ACTIVITIES** ## **Main Activities - building** The building contains four rooms which can be hired by the public on a “one-off” or regular basis for meetings, lectures, classes, exercise activities, films, dances, exhibitions and amateur dramatics. The bookings are made via a website and paid for by card or, in the case of regular users, a monthly account. The on line application process includes checks on the nature and staffing of the event, the number of persons attending, public liability insurance and where appropriate, child and vulnerable persons protection. Services such as performers and catering brought in by room hirers are also checked. The rooms are as follows: **Main Hall** : This measures 15.3m by 13.7m and is capable of accommodating 160 persons seated at tables or 180 persons seated in rows. The hall is equipped with a sprung dance floor and a stage which is used for theatrical productions. The hall is entered at the front of the building through a foyer area which is equipped with male, female and accessible toilets, a kitchen and store cupboards. The hall is equipped with a PA system, digital projector and large screen for showing films. Access is DDA compliant. **Craven Room:** This measures 10m by 9.2m, and is capable of accommodating 40 persons seated at tables or 60 persons in rows. The hall is entered from the car park side of the building and is equipped with male, female and accessible toilets, a kitchen, store rooms and cupboards. Access is DDA compliant. **Arthur Meredith Room:** This measures 7.7m by 9.2m and is capable of accommodating 20 persons seated at tables or 30 persons seated in rows. The room entered by a flight of external steps, and is equipped with male and female toilets, and a small kitchen. The room also acts as the “back stage” area and is connected to the main hall stage by left and right side doors. Access is not DDA compliant. **Committee Room:** This measures 6.3m by 5.5m and is capable of accepting 20 persons seated at tables. The room is located off the main foyer and shares all the main hall facilities. Access is DDA compliant. The room also contains a bar area for use in conjunction with Main Hall functions. **Page 3** **TARPORLEY COMMUNITY CENTRE TRUSTEES REPORT (Continued)** _______________________________________________________________________________ ## **ACTIVITIES** **General:** The building is heated by modern gas fired central heating and is equipped with emergency lighting, fire alarms, fire extinguishers and emergency exits. The building is regularly inspected by Cheshire Fire Service and all certificates are displayed on the website. The re-building cost is checked every three years and all risks insurance kept up to date. The premises are not licensed for the sale of alcohol, so Temporary Event Notices must be obtained when alcohol is to be sold. This is restricted to local charities and a maximum of 20 events per year. There is a car park marked out for 59 vehicles behind the building, which is policed by Cheshire West and Chester Council. As of Jan 2017 parking is limited to a maximum of three hours with no return within one hour. Users needing to park for longer periods are issued with annual or day permits. ## **Main activities – Playground and Field** **Playground:** There is a playground behind the building equipped with equipment for use by children aged 12 and below. The Parish Council inspect and maintain this playground on behalf of the CIO. **Field:** There is a recreation ground of approximately 1.1 hectares behind the building. The field is used for recreation, junior football, exercise classes and large annual events such as a summer carnival, circuses and fairs. Dogs are banned from the recreation ground. The CIO is responsible for cutting the grass and hedges and caring for the trees. The field is accessed from the car park by steps (not DDA compliant) or by a separate pedestrian entrance on Eaton Road which is DDA compliant. A wild flower area was added in 2020. For further details of all available facilities, please visit our website: **http://www.tarporleycc.co.uk** / ## **ACHIEVEMENTS AND PERFORMANCE** **Occupancy:** Tarporley Community Centre building continues to be a very popular venue for a wide range of regular and “one-off” users. We reopened following COVID in June 21 and bookings were quiet June – August 21 and again in December 21, only picking up in March 22. During the period of this report, we received 1549 bookings. From July 22, bookings were virtually back at their pre-pandemic levels. During the year several new users ran classes but unfortunately, some of these were unsuccessful. Our Main Hall has once again proved a popular space to hold Children’s parties with September alone having four. We also hosted our first funeral streaming service. As we have a high level of occupancy, there are service contracts in place for cleaning, maintenance, fire and safety inspections etc., Users are strongly encouraged to clear up after their events and leave the premises clean and tidy for the next user. Projects included upgrading our audio visual system in the Main Hall, installation of acoustic panels in the Craven Room, tree surveys and various work on the trees in the Recreation field. We have also hosted three COVID vaccination clinics and numerous session for Blood Donors. After many years service, Peter Jackson our Website Manager sadly stepped down from this role due to health issues and is greatly missed. **Publicity:** We have a website http://www.tarporleycc.co.uk which contains details of our rooms, organisations and events which are held at Tarporley Community centre. We also encouraged representatives of these organisations to join our Committee. In 2019 we also set up a FaceBook site @tarporleycc. **Page 4** **TARPORLEY COMMUNITY CENTRE TRUSTEES REPORT (Continued)** _______________________________________________________________________________ **Car Parking** : Time limited parking which was introduced in 2017 remains in place and continues to be policed by CWaC. This has benefited our users who generally attend functions which last between 2 & 3 hours. Parking of up to 3 hours is still allowed for non-users. I **mprovements** : In this financial year we resurfaced our car park and converted all our remaining fluorescent lights to LED. This change to LED lighting will save us £1,000 per annum in energy and tax savings. ## **FINANCIAL REVIEW** ## **Treasurers Report** **Total receipts** for the 17 month period are £56,579. Trading income increased from the previous 7 month period as would be expected over a longer timeframe. There has also been an increase due to increased bookings as coronavirus restrictions were lifted. **Voluntary receipts** of £6,524 are lower than the prior period mainly due to grants previously received for coronavirus impact. **Receipts from trading activities** have increased to £43,253 from £5,737 for the previous period, mainly due to lifting of coronavirus restrictions and NHS bookings for the vaccine roll out. Most of our regular users have returned although some did cease due to COVID and other reasons. **Interest** of £473 was received £470.37 from the new Virgin Money account and £2.49 from the HSBC account (closed in Dec 2021). **Other receipts** – none were received this year. **Total payments** for the year of £61,550 are £44,360 higher than last period. Of this, £8,143 was due to spending on capital project in the current period. **Payments relating to trading** of £37,367 are £29,376 higher than last period. This is due to a combination of an increased reporting timeframe and the increase in cost of gas/electricity and services in general. Cleaning and gardening costs continue to be our largest areas of expenditure. **Costs of Charitable activities** are £3,350 more than the prior period. This is mainly due to the increased reporting timeframe . **Capital Expenditure Payments** have reduced by £366 to £8,143. In this period Capital expenditure included £2,165 for the Craven Room acoustics project and £2,195 for the replacement of windows. **Investment** £12,000 was invested in CCLA stocks & shares for long term growth. ## **Statement of Assets and Liabilities** Cash funds are £61,112, a decrease of £4,971 on the prior period. This is due investing cash funds of £12,000 with CCLA. Debtors are £5,204 which is £2,777 higher than the prior period. £4,527 of this relates Current debt. **Liabilities** – as the on-line booking system requires payment for one-off bookings to be paid in advance, we are holding £1,051 re future invoices from our Account holders. This is shown as Deposits paid in Advance. There were no creditors at the period end. This year we can report an increase in our monetary assets of £9,520. This is due to increased trading income as coronavirus restrictions are lifted combined with the trustees efforts to manage the running costs efficiently. The Committee are committed to reviewing and potentially increasing room hire charges by inflation each year as our regular outgoings continue to increase and we also want to build up reserves which can be spent on improving Tarporley Community Centre. On behalf of the Management Committee, I would like to thank all supporters, volunteers who have helped with the running of Tarporley Community Centre and users of the Community Centre for their continued support. Shavinder Williams – Treasurer 06 February 2023 **Page 5** **TARPORLEY COMMUNITY CENTRE TRUSTEES REPORT (Continued)** _______________________________________________________________________________ ## **FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS** None ## **RISK MANAGEMENT** The trustees have identified risks that CIO faces and have sought to mitigate them wherever possible. ## **INVESTMENT POLICY** The CIO currently holds no investments, and any surplus cash is held in appropriate bank accounts having regard to CIO law guidelines regarding risk. ## **RESERVES POLICY** The trustees have agreed that free reserves of the CIO should represent at least 12 months running costs. This currently equates to some £17,620. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** CIO Law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the CIO and of receipts and payments of the CIO for that period. In preparing those financial statements the Trustees are required to: - Select suitable accounting policies and then apply them consistently. - Observe the accounting methods and principles allowed in the Charities Act. - Make judgements and estimates that are reasonable and prudent. - Prepare the accounts on the going concern basis unless it is inappropriate to presume that the CIO will continue in business. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy, the financial position of the CIO and to enable them to ensure that the accounts show a true and fair state of affairs and of receipts and payments. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. By order of the Trustees Matthew Grant Chairman 28[th] February 2023 **Page 7** **TARPORLEY COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 OCTOBER 2022** **_______________________________________________________________________________** **1. ACCOUNTING POLICIES** - a) Basis of Accounting The financial statements have been prepared on a receipts and payments basis, an acceptable practice for non-corporate charities whose gross income does not exceed £250,000. - b) Income - Income is accounted for when received. - c) Expenditure - Expenditure is accounted for when paid. - d) Taxation - The CIO is not considered liable to taxation. ## e) Cash at bank Cash at bank includes cash and short term highly liquid investments. - f) Investments Investments are assets which are held for increased long term growth. CCLA are a specialist investment firm, specialising in low risk investments for Charities. ## Unrestricted Funds g Unrestricted funds are those where there are no externally imposed restrictions. They include those funds freely available to the CIO for expenditure or appropriation to reserves for internally designated purposes. - h) Restricted Funds - Restricted funds are funds which have been given for a specific purpose – mainly grants. i) Endowment Funds Endowment funds are established to fund non profit organisations and activities, including universities, hospitals, and charities. For ourselves, our buildings and land come into this category. ## **2. TRUSTEES** No trustee received any remuneration from the CIO. Trustees personally paid, on behalf of the CIO, expenditure of £980 which has been fully re-imbursed. ## **3. ACCOUNTING PERIOD** All figures quoted below relate to the following periods : 2021 1[st] November 2020-27[th] May 2021 2022 28[th] May 2021-31[st] October 2022 Tarporley Community Centre Tar orle and District Communi Centre h Street Tar orle Chgshiro RAalsl*rnd r.h*rltahlp. Ine¢>TpfArntsd Oroanlsatlon 1194629 Accounts for the rlod from 28th Ma 2021 to 31st Oct 2022 Tt 17n• 17m¢ith• 2A17 3m7 470 37 471 241S .413J *ir¥trrt1r￿￿*rllNTCCffl￿jtrI G•*h*wr*J&d£7A129 P•p2 2022 FuftdsiNth 3bi 61 112 2427 31.014 31X In¥•sliiiint rth 17 11 IT￿ fr1￿1 2•22 InitMI CW LrfO1 FwvJlCR A(Gr￿￿1) ¢WA¢ ie ZMIT CWAC COVID 19 19276 CWAC . 1•D eeÈL Carnrnuntytr￿r￿ftf￿r￿fN LEO Car B(L*& Uye tsf F**J PATts4b IhtsTh Iwcarpvk IA20 Paq•4 ty31 Totallwrwji 2022 2022 24 2.1 2.1 W*r 176 3.62 Gwd*nvlO. Rabwa 1,T22 273 •md FirB & SAfetyTo*& Ryys *vJ 8ckn & U¥*tr 761 zs8 COVID 19 37J W•bwkn ,èJJ r• 2.1 2.1111 2.19S 100 2,195 ien FètAk4 rown T¥*1¢ Sy*t*n C¥ Park. Noto 3.771 2$1 703 715 LED 2.415 Tctsi P•yn No*)stD counts fvnd• 17 nMth 22 21 HSBC cu￿ 1È.16a 49.915 V¥9in Cutr4rrt 81.112 61 112 1.54D.tAJ) 619 1.571Y 1 179.819 Tarporley Community Centre Pay6 Hh paid In adv•nu as at 31at 2022 Dai8 of 8ooKing Payment One OfF Bookir 37 bookings £1.051. Total 1.051 Total of all moni08 recelvod In Advanc• 1051.00 Tarporfey and Dtstrict Community Centre Debiors as at 27¢h May2021 Page 7 Date Total ep-22 03-O¢t-22 02-Nov-22 02-Nov-22 02-Nov-22 n?_Nov-29 -Nov-22 ov-22 02-Nov-2 02-Nov-22 -Nov-22 ov-22 02-Nov-22 07-Nov-22 -Nov-22 -Nov-?? 06-Nov-22 rK_Nnv-?? 06-Nov-22 ov- CE-Nov-22 (K-Nov-22 C6-Nov-22 Ck-Nov-22 -Nov-2 C6-Nov- (K-Nov- -Nov- C6-Nov-22 t￿_NnV-?? C6-Nov-22 (K-Nov-22 C6-Nov-22 CE-Nov-22 QWNov-22 48 2800 105 50 13 1050 450 10.50 Invoices dated 2nd November relate to October 2022 49 T950 12940 l￿nn 17766 316.44 12000 41.13 8960 92.40 8663 62.40 11760 nan 60.00 1800 303 20 1,50000 64.80 -t¥o¥-££ IA-Nov-22 Z04 1=, TREA3UftETf'? REPORT page e INCOME Tolal reG¢Spts forlh? 17 •￿ ￿.579 inctxne inctvaxd frDm p￿v￿u5 7 month wri¢d as wuld be expe4t¢d gvef a tongerts"meframe. There has also been an increase tkn to increased booknng5 a5 connavirus r•stn¢tions ￿re Ilfted. VOlun￿ry rncelpts or £6,524 are Ii)werlhan the Pr￿ peiK#J manty due to grarts we¥iousty received for Co￿naViruS impact. Ra￿lp¢s from trnding athvltlÈ# have Increased to £43.253 from £5.737 the wevious penoo. ma'nty due to Ilthng of onnavinjs restnctions and NHS bo(*ings forthe roll C￿rt. PA05t of our regular users have returned anhough some . dicl ceas8 due to COWD and othèr reasons Intrrest of £473 was Tecaved £470 37 from the nv*VKgin acAMJnt and £2.49 fmm HSBC fKMunt Iclosed in Oec 20211. 0th8r fecelpts- none Tr￿re ye￿Wed Ihis y. EXPENDITURE Totsl paym•nts for th• y•aT of £61,550 are £44.3fy) hwjherthan lasl peThxl. Olllws. £8,143was due lo spending on capital projeet in the eurrent period. P•ym•nts r*la￿n9 to tsadlng of £37.267 a￿ Q9.376 kKJhef than last penod. This due io a combin*ion 01 an In¢rea$ed IVVUI&IIIy i111￿11￿111￿ dllkl LIIV IIIUV**aV Itl W•èL vi ya￿¥￿￿111￿￿iY astYKes In ge1.￿al. d(10 9ardening costs cthitinue io be our l*gest ateas of expendrture. Costs of ¢h•rltabkn •¢tl¥lll¢• are £3,350 more ￿ the prior Pe￿d. This is m*rty due lo the incre88ed reportlllg timeframe . Gaplt41 ExpEndl¢ure P4yTrents have re¢JuGed to £8.143. In Ihis period Ctyal expenditure included £2,16& lor Ine Craven Room acoustics project and £2.195 forth8 of *indryw5 Invèstmènt £12.oc￿ wa5 Inv?sted in CCLA stocks & shares lor knng lerni grv•th. STATEMENT OP ASSETS AND LIABILITIES Cash fvnds are £61,112, a d¢voa¥¢ of £4.971 on the prity Pa￿Dd. This 1$ inve￿ifi9 fund$ of £12.C*)O *ith CC Debtots arg £5,204 which is £2,777 higher Ihan th• priof period. £4.527 of this ralat•s Curr•nt debt. This yearwe Can ￿POrt an increase in our nK)n•tary assets of £9,520. This is to irKrvased Ira(*ng incorne 85 offici•nlly The CoMm￿¢e ar¢ committed to revItr￿n9 and potentialty HKreasing room hire charges by inflation ¢•¢h ￿•r as our re9ular oulgoing5 conllnue to Increase. We also warrt to build up reserves *l#ch be spenl on irnproving Tarponey communw cenire FUTURE PLANS The Tw51ees plan lo replace all remainino inst811 CA¥tyw811 Ins￿￿"t￿ in 20 This will be funded by a mixtuo of grant5 a￿1 ¢T￿￿lUr1dlng. On behald of thè Trustoes. I ￿Uld like to thanks all supporters. vdurit•ers have helped ￿th Ihe running of Tarwley C￿nn￿nitY egnlr¢ and our users for theii tLYrtirwJBd 5UPPLUi. Tho Tiuslees ￿)￿1￿ like lo thank all suppr*t8rs and hirers forthw suppyrt Shovindor Willams Twsurer CFIAQITY COMMISSION FOR ENGLAND AND WALES Independent examineVs report on the accounts SeLt10n A Irides)eT) ckl the A(*. I have completed my examinati(m. I confimi that no material matters have corn lo my attent￿In (Dlhar than thal di8eJ68od belcw l in cohfioction the examinati¢￿ vthth swvos me cause 10 believe thal in, rnatertal Independent •x8mineV8 8tatement OJtMthg rttords **re in ￿1rdanc• with ￿CtIOn 130 of the Ad or with the exarThnation to *ntM)n sh(wld b8 in orderto anablo a proper understaThlwva ￿ tlx ac4xun*8 to te ￿Ched. ' p￿aS8 G*laig Ip)e ￿￿S m the biackets ifthey do not apply. 8lgn•d: Jc.lJ Namo: Rel•vant prof•ssioMI ' A. i. A. quIIIfiGallonl81 or body qff •ry): | Addr•$8:, i/ J9d/ IER OGtDber 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indepenaent Examiner's Report Report to tho trusteesl :, members of l I On accounts for the year ended Charlty no (If any) Slsf cxi ogEfl 3QhZ li f SOAf Set out on pag•s I feport to the tnjstees on my examination of the a￿Ounts of the above chanty (Ihe Trust") for the year ended Rosponslbllllies and As the charity trustees of the Trust, you are responsible for the preparation basis of rnport of the accounts in accordance Y4ith the requirements of the Charrties Act 2011 {Ihe Acr). I report in resrrtd of my examination of the Trust's actsjunts carried out under section 145 of the 2011 Aci and in Car￿ng out my examination, I have followed the applicable Directh?n$ given by the Charity Commission under sectK)n 145(5Mb) of the Art. I have compleled my eX￿Dinal￿1n. I confimi that no material matters have come to my attention {other than thal disclosed bek>w ') in connectK)n with the examination wh￿h gives me cause to believe that in, any matedal respect.. accountirvJ records were not kept in accordance wrth section 130 of the Ad or Ihe accounts do nol accord with the Kcounting records Independent examiner's Statement I have no concems and have come across no other matters in connection with Ihe examinatDn to wh￿h attention should be drawn in order to enable a proper understanding of the acrnunts to be reached. ' Please delete the words in the brackets if they do not apply. Slgn•d: Ao/5 Narne: Relevant professional ' h i A. quallllcation(sl or body (If any): Address: A/ IER October 2018