## **Trustees’ Annual Report for the period**
**From 01/01/2023 Period start date To 31/12/2023 Period end date Charity name: FEED THE NEED COALVILLE**
## **Charity registration number: 1194626**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of poverty in Coalville and
surrounding villages by providing food and
other essentials to people in need. The
provision of information, advice, and
referral services to help people in need to
improve their economic and material
circumstances.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We continued to deliver our food bank
service over 2023, with a much higher
demand on our services than in 2022 (more
than double the amount of food parcels
handed out).
We unfortunately lost 2 trustees in 2023 – 1
passed away and another resigned. We
made 4 new trustee appointments from our
existing volunteers with a good mix of life
experience and skills.
We retain a core group of wonderful
volunteers and have continued to
strengthen our relationship with local
businesses and organisations, receiving
various donations during the year. We
worked with local community groups such
as Brownies and a senior citizen social
group to raise awareness about food
poverty.
We continued to work with a local business
that donates fresh food to us every week.
Their staff also volunteer with us and make
a big difference to our operation.
We started selling our excess fresh food
through Too Good to Go, providing a much
needed additional income stream for the
food bank.
One of our volunteers developed an ‘app’
for us to keep track of who visits us. This|
|||has been a game-changer for us as we
were previously using Google Sheets and
printing it off every week – not very
practical intherain!|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have followed the guidance
from the Charity Commission on Public
benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|66 individuals volunteered with us over
2023.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We gave out nearly 6,000 food parcels in
2023.
We helped 659 families in total over the
year, which equates to 1,141 adults and
600 children.
We receive messages like the below:
“I can’t tell you the difference you’ve made
because it’s too big a difference for words
to express. We are eating properly for the
first time since before Covid. You’ve got me
cooking again. You’ve provided everything
we could ask for and more.
I feel so indebted to all of you. I just want
and need you to know the difference
you’ve made to the quality of our lives.
You’ve restored my faith in humanity.”|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The account has £16,325.57.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to keep 6 months’ worth of rent in
reserve as we are in a 5 year lease. 6
months gives us enough time to look for
morefunding.|
|Amount of reserves held|Para 1.22|£3,000|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The current trustees are mid-term. Towards
the end of their term, new trustees will be
sought.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|FEED THE NEED COALVILLE|
|---|---|
|Other name the charity uses||
|Registered charity number|1194626|
|Charity’s principal address|REAR OF 74 HIGH STREET
COALVILLE
LEICESTERSHIRE
LE67 3EE|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sarah Holey|Chair, Treasurer|||
||Marina Brooks||Appointed 25thJuly2023||
||Carmel O’Brien||Appointed 11thDec 2023||
||Karen Kowalski||Appointed 11thDec 2023||
||Lauren Walker||Appointed 11thDec 2023||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sarah Jayne Holey **Position (eg Secretary,** Chair **Chair, etc) Date** 26th October 2024
## **Feed the Need Coalville Financial Report for 2023 1st January - 31st December**
## **Expenditure**
|||||||
|---|---|---|---|---|---|
|**Income**|||**Expenditure**|||
|**Balance B/fwd 1st January**|**2023**|£ 21,772.77||||
|Donation||£ 14,666.90|Food and toiletries||£ 21,626.00|
|Grant||£ 9,488.00|Rent||£ 5,500.00|
|Lottery||£ 1,439.00|Bins||£ 1,302.45|
|Too Good to Go||£ 1,330.46|Fridges||£ 1,300.86|
|Expenses bounced back||£ 145.08|Energy||£ 1,007.62|
||||Tables||£ 545.70|
||||Insurance||£ 285.33|
||||Volunteer expenses||£ 228.70|
||||Lottery prize||£ 138.25|
||||Mobile||£ 136.44|
||||Hi-vis||£ 113.39|
||||Website||£ 92.24|
||||Gazebo||£ 90.00|
||||Networking||£ 70.00|
||||Printing||£ 56.31|
||||Bags||£ 23.35|
||||**Balance c/fwd**||£ 16,325.57|
||**Total **|**£ 48,842.21**||**Total £ 48,842.21**||
**Balance B/fwd at 1 January 2024** £ 16,325.57
## **big_saz@hotmail.com**
**From:** Robin Duke **Sent:** 05 October 2024 11:21 **To:** Sarah Holey **Subject:** Re: Food Bank Accounts
## Hello Sarah
I have completed the examination of the accounts for Feed The Need – Coalville 2023 as presented and checked the financial report against the accounts and the opening and closing balances against the statements.
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements
- To keep accounting records in accordance with the requirements of the Charity Commission; and
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charity Commission have not been met:
## **Comments:**
The financial report format is now working well. It is easy to check the balances from the bank statements and identify from the account sheet the income and expenditure amounts. The only hard bit appears to be the work that you must do to using a single column for income & expenditure. 655 rows!!! Would it work better for you to have your categories in the columns. The totals could then be transferred easily by linking to the Financial Report.
Trust that this is of use Regards
Robin
**From:** Sarah Holey **Sent:** 04 October 2024 16:28 **To:** Robin Duke **Subject:** RE: Food Bank Accounts
No problem, just wanted to check it hadn’t gone into junk!
If you think that the end of October isn’t feasible then just let me know and I’ll try and find an alternative.
Kind regards, Sarah
**From:** Robin Duke **Sent:** 04 October 2024 16:31 **To:** Sarah Holey **Subject:** Re: Food Bank Accounts
Hi Sarah
1