## **Gerrans Parish Memorial Hall** ## **AGM March 2024** ## **Chair’s Report - Covering activities through 2023** Our last full calendar year, 2023 saw the Hall utilisation grow massively. Through the year, the Main Hall had 639 bookings, and the Committee Room 151 bookings. Up on the previous year – 495 (29% increase) and 74 (100% increase) respectively. Through the year more than 60 different groups used our facilities in addition to one off private events. On a typical week, we have around 20 different user groups using the facility. It is wonderful to see such a broad range of users from: the Old Cornwall Society; several health, fitness and wellbeing groups; the café; arts and crafts sessions; amateur dramatics; line dancing; music recitals; guides and so on. We really do cater for all ages and all interests in our thriving community. The Heritage Centre, under Nev Meek’s leadership also continues to thrive. New exhibitions, strong links and support for Old Cornwall Society and heritage centres and museums across Cornwall. We really are playing our part in maintaining the history and heritage of this amazing county. For those who may be new to the Charity, and a reminder for those who aren’t, our purpose is to provide and promote our assets for “physical and mental training and recreation and social, moral and intellectual development’. Along with the Memorial Hall, we fulfil this purpose through a broader base of assets, including the Surgery, Heritage Centre, and a telephone box. As a Committee, I think we can be confident that we are still fulfilling this purpose admirably. As we head into 2024, we are in a healthy financial position. This is thanks to our innovative funding model and the careful management by the Committee over many years. In case you aren’t aware of our model, it is a shining example of community self-help. The rental income that passes from the NHS to the Surgery, and then to the Charity, is reinvested back into the maintenance and improvement of our assets, and it allows us to subsidise the hire fees for our users. This has allowed us to develop a capital projects programme. During 2023 we developed a capital projects programme to update the Hall and make it an even better facility for our users, and our community as a whole. The works underway include: - Upgrading all the internal and external lighting in the Hall and grounds - Updating all the toilets - Installing new kitchen units in the Committee Room kitchen and back storeroom area (adjacent to the stage) - New flooring in the toilets and kitchen areas - Building new storage space for users - Installing new curtains and blinds in the Main Hall - New fencing and bedding in the grounds as well as some drainage work - And giving the whole Hall a lick of paint Page 1 of 2 We ran four mini procurement exercises in the first half of 2023, to find local contractors to carry out the work. The following local suppliers were successful: - Replacing the internal and external lighting: **Recall Ltd** (St Austell) - Internal refurbishment: **A&M Construction SW Ltd** (St Mawes) - Main Hall Curtains: **Insoll Interiors Ltd** (Portscatho) - Decorating: **Ian Richards Painter and Decorator** (Portscatho) - Also, for the blinds in the Hall we appointed **West Country Blinds** (Hayle) Through September and October, Recall Ltd replaced all the internal Hall lighting and installed better external lighting in the car park and pathways surrounding the buildings. The bulk of the internal refurbishment will take place through the first half of 2024. We hope that it will be complete by June. Finally, each year we take the opportunity to say a massive thank you to those people in our community who do so much to keep the amazing facilities we have open and available to us all. In no particular order! - Nigel Boon for his reliable and diligent treasury skills in managing our finances, our relationship with our bank, collecting in the money from our users and paying our suppliers, and for continuing to lead the successful shift to Charitable Incorporated Organisation (CIO) status. - Cynthia Calton for continuing to do such a great job of Secretary to the Committee keeping us all in line and legal. - Nev Meek for continuing to drive the Heritage Centre forward with new exhibitions and a growing team of volunteers. - Michelle Borrie, Chris Vandome and Geoff Roberts for keeping the Hall and Surgery in the best possible shape for all our users. - Sarah Vandome, Justin Bate and Luke Dunstan for looking after the grounds. - Victoria Ling for the looking after the bookings for the Hall - Ros Brown, Julie Saunders, Cynthia Calton, Chris Vandome, Victoria Ling, Gary Blake, Nev Meek, Nigel Boon, for all their efforts in planning for the refurbishment. - David Calton for continuing to collect money from the car park machine and keep the machine maintained. - Martin Glass and Peter Cunningham for his care and attention in auditing our accounts - All those who run clubs, societies and events from the Hall, for the benefit of our community. Finally, I just want to say thank you to the whole Committee of Trustees and Members for giving of your time, energy and ideas. You all represent our wonderful community, and keep the Charity connected and grounded to its purpose. Andy Mullins **Chair of Gerrans Parish Memorial Hall Committee (March 2024)** Page 2 of 2 ## **GERRANS PARISH MEMORIAL HALL - Registered Charity Number 1194610** |Barclays Community Account
Non-Cash Assets
Less Creditors
Represented by
Accumulated fund start of year
Surplus for year|**2023**
£77,930
£2,419
**£80,349**
£2,032
**£78,317**
£51,675
£26,642
**£78,317**|**2022**
£51,864
£1,577
**£53,441**
£1,766
**£51,675**
£50,200
£1,475
**£51,675**| |---|---|---| ## **Accounts signed on behalf of the Trustees** Andy Mullins - Chair Date Nigel Boon - Treasurer Date **----- Start of picture text -----**
Income and Expenditure
2023 2022
Surgery Hall Heritage Total Surgery Hall Heritage Total
Centre Centre
Income
Surgery Rent 27,225 27,225 0
Hire of Hall 6,445 6,445 0
Car Park Income 9,400 9,400 0
Horticutural Show 465 465 0
Shop Sales 1,300 1,300 0
Donations 100 145 245 0
Jubilee Funds 357 357 2,262 2,262
Total Income 27,225 16,767 1,444 45,436 0 2,262 0 2,262
Routine Expenditure
Cleaning 1,580 1,580 0
Gardening 4,604 4,604 0
Caretaker 176 176 0
Electricity 1,465 173 1,637 0
Oil 666 666 0
Telephone 503 591 1,095 0
Water 160 159 318 0
Insurance 1,511 1,444 506 3,461 0
Routine Maintenance 3,193 157 3,350 0
Offsite Storage 420 420 0
Licences 510 105 615 0
Sundry 1,965 260 2,225 0
Car Park 802 802 0
Cost of Sales 538 538 0
Prof. Fees 2,283 3,000 5,283 0
Total Routine Expenditure 3,794 17,486 5,489 26,769 0 0 0 0
Non-Routine Expenditure
COIF Investment 10,000 10,000 0
Lighting 25,087 1,330 26,417 0
Car Park App Installation 1,119 1,119 0
Hall Curtains & Blinds 2,560 2,560 0
Hall Refurbishment 4,374 4,374 0
Jubilee Funds 0 599 599
Heritage Centre Display Cabinets 1,224 1,224 0
Total Non-Routine Expenditure 0 43,140 2,554 45,694 0 599 0 599
Total Expenditure 3,794 60,626 8,042 72,463 0 599 0 599
Operating Surplus / (Deficit) 23,431 -43,860 -6,598 -27,027 0 1,664 0 1,664
Transfer of funds from 300543 53,668 0
Adjusted surplus including funds transfer 26,642 1,664
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Funds & Working Capital 2023 2022
Creditors £ £
VAT 990 1,485
Hall Creditors 819 281
HC Creditors 223 0
Current Liabities 2,032 1,766
Debtors
HC Unbanked Sales & Donations 139 0
Hall Hire fees and car park 342 0
Payment in Advance
Insurance
Hall , Surgery and Heritage C 315 0
Stock
HC Stock 1,623 1,577
Non Cash Current Assets 2,419 1,577
Non Cash Working Capital 386 -188
Transfer of funds from charity 300543 53,668
Cash at Bank
Barclays Current Account 77,930 51,864
Cash Funds 77,930 51,864
Total Liquid Funds 78,317 51,675
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## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Gerrans Parish Memorial Hall **On accounts for the year ended** 31 December 2023 **Charity no (if any)** 1194610 ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** **Name:** **Relevant professional qualification(s) or body (if any):** 1 **October 2018** **IER** **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**