## **Gerrans Parish Memorial Hall**
## **AGM April 2022 – Chair’s Report**
For those who may be new to the Charity, our purpose is to provide and promote our assets for “ _physical and mental training and recreation and social, moral and intellectual development’._ Today, along with the Memorial Hall, we fulfil this purpose through a broader base of assets, including the Surgery, Heritage Centre, and a telephone box.
The model that has been created over the years, is a shining example of community selfhelp. The rental income that passes from the NHS to the Surgery and then to the Charity, is reinvested back into the maintenance and improvement of our assets that serve our community so well.
The work of our Charity through 2021 is reported through our existing Charity (Registration Number 300543). Through 2021 we started to shift our legal structure to this, new Charitable Incorporated Organisation (CIO). The first full annual report for the new CIO will be for the 2022 year and will be signed off at our AGM in 2023.
CIOs are a relatively new, and very helpful legal structure for organisations like ours. CIOs are similar to companies, in that they have the same legal status as a person. This means we can enter into contracts under the name of Gerrans Parish Memorial Hall. Before we formed the CIO, any contract we signed, for say a utility bill or some maintenance work, had to be done in the name of an individual Trustee. That meant that individual also had all the liability should something go wrong. This new move means that our trustees and members generally have limited or no personal liability – which makes it a little easier for people to decide to volunteer to be a Trustee in the future.
However, because CIOs are not companies we don’t have to register with Companies House, rather we are registered and governed by the Charity Commission. This saves us lots of time, effort and costs in paperwork.
In moving to the new legal structure, we also took the opportunity to review and refresh all the polices that govern how we operate to bring us in line with the latest Charity Commission best practice. These documents cover a range of topics including: conflicts of interest; financial procedures; reserves; safeguarding; and data protection.
I look forward to reporting on the Charity on behalf of the Trustees and Members at our AGM in 2023.
Andy Mullins
## **Chair of Gerrans Parish Memorial Hall Committee (April 2022)**
**----- Start of picture text -----**
Charity Name No (if any)
Gerrans Parish Memorial Hall 1194610
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 27-May-21 31-Dec-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Transfer of funds from Gerrans Parish
50,200 - - 50,200 -
Memorial Hall CN. 300543
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 50,200 ] - - 50,200 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 50,200 - - 50,200 -
A3 Payments
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ - ] - - - -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments - - - - -
Net of receipts/(payments) 50,200 - - 50,200 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 50,200 - - 50,200 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
04/04/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Barclays Community Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**50,200**
**-**
**-**
**-**
**-**
**-**
**50,200**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Andy Mullins
Nigel Boon|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
04/04/2022
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Gerrans Parish Memorial Hall **members of On accounts for the year** 31[st] December 2021 **Charity no** 1194610 **ended (if any) Set out on pages** Page 1 only I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05/04/2020.
**Responsibilities and basis of** As the charity's trustees, you are responsible for the preparation of the **report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 15/03/22 **Name:** Peter Cunningham **Relevant professional** Chartered Management Accountant **qualification(s) or body (if** A.C.M.A **any): Address:** Treverbyn, 13 Tregassick Rd. Gerrans, Cornwall – TR25ED
**Oct 2018**
**IER**
1
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the** None **examiner wishes to disclose** .
**Oct 2018**
**IER**
2