Wick and District Playgroup - Charity Number: 1194601 Trustees Annual Report for the Period To Include Receipts and Payments Accounts for year end 31[st] August 2023 FOR Wick and District Playgroup (Charity Number: 1194601) Wick and District Playgroup - Charity Number: 1194601 ## Wick and District Playgroup ## CONTENTS OF THE ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2023 REPORT OF THE TRUSTEES ...................................................................................................................... 3 REFERENCE AND ADMINISTRATIVE DETAILS ....................................................................................... 3 STRUCTURE, GOVERNANCE AND MANAGEMENT ............................................................................... 4 Trustee Selection Methods ............................................................................................................. 4 Policies and Procedures Implemented by Wick and District Playgroup: ......................................... 4 OBJECTIVES AND ACTIVITIES ............................................................................................................... 4 Summary of the Main Actives Undertaken for the Public Benefit in Relation to these Objectives: 4 Additional Details of Objectives and Activities ................................................................................ 4 ACHIEVEMENTS AND PERFORMANCE ................................................................................................. 5 Summary of the Main Achievements of the Charity During 2022/2023 ......................................... 5 FINANCIAL REVIEW .............................................................................................................................. 5 Statement of the Charity’s Policy on Reserves ................................................................................ 5 Further Financial Review Details ..................................................................................................... 5 DECLARATION ...................................................................................................................................... 5 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEE OF WICK AND DISTRICT PLAYGROUP ............. 6 RECEIPTS AND PAYMENTS ACCOUNT ...................................................................................................... 7 STATEMENT OF ASSETS AND LIABILITIES ................................................................................................. 8 NOTES TO THE ACCOUNTS ...................................................................................................................... 8 Wick and District Playgroup - Charity Number: 1194601 ## REPORT OF THE TRUSTEES ## REFERENCE AND ADMINISTRATIVE DETAILS Principal Address: Wick and District Playgroup, Wick and Wick and Monknash Village Hall Church Street Wick Cowbridge CF71 7QE ## Trustees Abigail Green (appointed 07 July 2021) Kathryn Davies (appointed 09 July 2021) Abigail Evans (appointed 20 July 2022) Chloe Girdler (appointed 25 July 2023) Responsible Person Ceri Squire ## Independent Examiner Bevan Buckland LLP Suite 4, Britannia House Penny Lane Cowbridge Vale of Glamorgan CF71 7EG Approved by order of the board of trustees on 18[th] of April 2024 and singed on its behalf by: Wick and District Playgroup - Charity Number: 1194601 Chloe Girdler – Trustee ## STRUCTURE, GOVERNANCE AND MANAGEMENT ## _Governing Document and How the Charity Is Constituted_ The charity is controlled by its governing document, a deed of trust and constituted a charitable incorporated organisation (CIO) ## _Trustee Selection Methods_ When selecting trustees – firstly the charity appeals to it’s immediate stakeholders – namely parents of present attendees. Those showing interest are then nominated typically by a current trustee and then seconded to secure their position. ## _Policies and Procedures Implemented by Wick and District Playgroup:_ - Complaints handling - Conflicting interests - Paying staff - Risk management - Safeguarding vulnerable beneficiaries - Volunteer management ## OBJECTIVES AND ACTIVITIES The object of the CIO is to enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision. ## _Summary of the Main Actives Undertaken for the Public Benefit in Relation to these Objectives:_ The Playgroup offers sessional day care and foundation phase education for preschool children. Wick and District Playgroup provide high quality play and learning activities both indoors and out. Through planned and free play opportunities the children learn to develop skills to help them develop: physically, intellectually, emotionally and socially. Children experience creative, imaginative and physical play as well as having the opportunity to socialise and accept simple rules. ## _Additional Details of Objectives and Activities_ It is noteworthy to include mention of Ruth Davies who volunteers for Wick and District Playgroup and is an integral part of the team and fundamental in delivering the high quality service and meeting the objectives. Wick and District Playgroup - Charity Number: 1194601 ## ACHIEVEMENTS AND PERFORMANCE ## _Summary of the Main Achievements of the Charity During 2022/2023_ During December 2022 Playgroup received a rating of ‘Good’, in our first inspection report, only 3 months under new management. During 2022-2023, Playgroup were able to strengthen ties with the wider community. They were involved in the community Christmas Fayre, and provided activities for the Community Coronation party. The children drew picture postcards to deliver to nearby Wick neighbours, in an aim to make them smile. The children attending Wick and District Playgroup have enjoyed using the outdoor areas in the wider community to explore and enrich their play. Playgroup have implemented ‘Welly Wednesdays’ in which we the woodland area at the back of the church is used - this has become a firm favourite. During the Quality of Care Review 2022-2023 a questionnaire was issues to to all parents by Playgroup. The response from parents was extremely positive and some wonderful feedback was given. All questionnaires came back as ‘Excellent’. ## FINANCIAL REVIEW ## _Statement of the Charity’s Policy on Reserves_ The board of trustees are currently in the process of devising a suitable reserves policy for the charity. ## _Further Financial Review Details_ The charities principal income is from the Welsh Governments Childcare scheme; accounting for 79% of income. Considered expenditure on indoor and outdoor play equipment has focused on high quality multifunctional play equipment which can be utilised both indoors and outdoors. Further outlay on expendables have focused on creativity and encouraging exploration through nature as well as art activities. ## DECLARATION The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Chloe Girdler Trustee: Treasurer Wick and District Playgroup - Charity Number: 1194601 Date: 18[th] April 2024 ## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEE OF WICK AND DISTRICT PLAYGROUP I report to the charity trustees on my examination of the accounts of Wick and District Playgroup for the year ended 31[st] August 2023. ## Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michael Jones Bevan Buckland LLP Suite 4, Britannia House Penny Lane Cowbridge Vale of Glamorgan CF71 7EG Wick and District Playgroup - Charity Number: 1194601 ## RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2023 **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
RECEIPTS
FEE RECEIPTS - - - -
Fee's for Charitable Services 4,740 - - 4,740 -
Childcare Offer 17,874 - - 17,874 -
TOTAL FEE RECEIPTS 22,614 - - 22,614 37,853
- - - - -
GRANTS - - - - 5,887
FUDRAISING - - - -
Sale of Class Mugs 5 - - 5 -
TOTAL FUNDRAISING RECEIPTS 5 5 -
DONATIONS - - - - 5,246
- - - - -
Grand Total Receipts 22,619 - - 22,619 48,986
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||**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---|---| ||**to the nearest**
**£**|
**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |**PAYMENTS**|||||| |Staff Costs|**21,789**|**-**|**- 21,789 27,236**||| |Rent (Inc. Heat and Light)|**4,700**|**-**|**- 4,700 5,191**||| |Expendibles - Health and Safety|**158**|**-**|**- 158-**||| |Expendibled (Children) Paper, paint materials
Etc|**122**|**-**|**- 122 233**||| |Equipment|**1,266**|**-**|**- 1,266 4,820**||| |Staff Training|**-**|**-**|**- - 115**||| |Insurance|**222**|**-**|**- 222 349**||| |PPA Membership|**-**|**-**|**- --**||| |Staff Uniforms|**227**|**-**|**- 227-**||| |Stationery and Printing|**65**|**-**|**- 65 79**||| |Seasonal Books/Gifts/Party Food|**152**|**-**|**- 152 40**||| |PPE|**8**|**-**|**- 8 187**||| |Payroll Services|**-**|**-**|**- --**||| |Data Protection Fee|**-**|**-**|**- - -**||| |DBS and Health Checks|**89**|**-**|**- 89-**||| |Professional Fee's (E.G Accounting)|**900**|**-**|**- 900 1,399**||| |||**-**|**-**
**-**||| |**_Grand Total Payments_**
**29,698 - - 29,698 39,649**|||||| ||||||| |**Net of receipts/(payments)**
**- 7,079 - -**
**- 7,079 9,337**|||||| Wick and District Playgroup - Charity Number: 1194601 ## STATEMENT OF ASSETS AND LIABILITIES AS AT 31st AUGUST 2023 **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
STATEMENT OF ASSETS AND LIABILITIES
BANK AND CASH
Bank Account 3,007 3,007 10,086
Cash in Hand 0 0 0
Represented By: 0
Cash Funds Year end (Aug 2022) 10,086 10,086
Net of receipts/(Payments) - 7,079 -7079
CASH FUNDS - Brought Forward 3,007 3,007 10,086
ASSETS RETAINED FOR CHARITIES OWN USE
Mobile Phone, Laptop, Play Equipment and External Storage
LIABILITIES
Professional fees for Independent
examination 600
Payroll Services 600
**----- End of picture text -----**
## NOTES TO THE ACCOUNTS 1. Future Liabilities: Payroll invoices/services - none received in 2022/2023 - Expected in 2023/2024 as a back payment. (Based on recorded figured in 2020/2021 – Estimated at £360-£400) 2. Future payment categories could combine PPE and Health and Safety as subjective what constitutes each. 3. Due to different formatting in 2021/2022 previous year’s figures have been included – without direct categories used between the two reporting dates some categories have been assumed for like for like comparison.