## **Trustees' Annual Report for the period** Period start date Period end date **31 March 2024 1 APRIL 2025 From To** ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Leadenham Village Hall 2000|
Leadenham Village Hall 2000| |---|---|---| |||| ||None|| |||| ||1194574|| |||| ||The Village Hall|| ||Main Road|| ||LEADENHAM|| ||**Postcode**|**LN5 0QB**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tim Willbond|Chair|Chair from 1 Jan 2024|CIO members| ||Jayne Olney|||| ||Richard Nelstrop|||| ||Rosie Whitwam|Treasurer||| ||Megan Booth|Secretary||| ||SallyBeckford||Stood down 1 Jan 2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by Members of the CIO Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues** **TAR** 2 - You **may choose** to include additional information, where relevant, about:  policies and procedures The Charity maintained the following policies over the period of this report adopted for the induction and `o` WiFi Policy (inc T&Cs) training of trustees. `o` Cookie Policy `o` Data Protection Policy `o` Health & Safety Policy (including Risk Assessment) `o` Legionella Policy (including Risk Assessment) `o` COSHH Review `o` Safeguarding Policy - the charity’s organisational The CIO is run by its trustees who are supported by an Executive structure and any wider Committee (EC) which includes four supporting members and advisers. network with which the charity The EC worked closely with ACRE over the year. works. - relationship with any related The Village Hall supplies electricity to two other clubs and maintains close parties. links with these clubs. - trustees’ consideration of major risks and the system The major risk are: and procedures to manage  Financial viability. Action plan will be reported upon next year. them.  Recruiting trustees and volunteers. Develop a recruiting strategy ## **Section C Objectives and activities** The provision and maintenance of a village hall for use by the residents of **Summary of the objects of the** Leadenham and neighbouring villages **charity set out in its governing document** **TAR** 3 The sole focus of the Trustees has been to ensure that the CIO delivers a functioning, safe and welcoming village hall for the benefit of the community. Over the year the increasing cost pressures of running a hall combined with the need to undertake a number of unscheduled repairs and alterations to comply with legislation has meant that the CIO had to draw upon reserve funds. The activities undertaken over the year were mostly directed at raising revenue to run the hall. These revenue generating activities can be separated into two activity streams. The first of which is letting out the hall for the use by clubs, private functions, commercial and corporate **Summary of the main activities** organisations. Secondly, as part of the strategy to promote the public **undertaken for the public** benefit the hall provides for the community, the Trustees organised events **benefit in relation to these** in the hall which provide a revenue stream **objects (include within this section the statutory** The Trustees are also conscious that the hall provides a community hub **declaration that trustees have** that can offer a venue to support community national celebrations and **had regard to the guidance** commemorations for the public benefit and plan such events for next year. **issued by the Charity Commission on public benefit) Statutory Declaration** The Trustees have taken the commission’s public benefit guidance into account when making any decisions regarding the running of the charity. **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Weekly classes in yoga, Pilates & ballet (for the over 50s) are held in the hall. These classes are well attended by people from the village and surrounding areas. The hall continues to be booked by a local amateur dramatic society on a seasonal basis from September to February. Their annual pantomime is performed to full house audiences at the end of January/beginning of February each year. Bookings for the hall remained constant with most days of the week in use. It is an ideal venue, providing substantial floor space, stage & dressing rooms and a fully functioning kitchen for private functions, meetings, parties and other local activities. The Village Hall trustees, and executive committee organise events such as live music, theatre, dance throughout the year for the benefit of the community as well as a revenue raising exercise. Since the closure of the public house in the village, the hall is the only social venue; therefore, the Annual Christmas Dinner and New Year’s Eve disco is well supported as were the “pub nights” that were held throughout the year. The Trustees and committee members are all volunteers giving their time and energies to providing a thriving social hub for the village and surrounding areas. **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The CIO did not have a policy on reserves during the year but, at the latter end of the fiscal year, identified that such a policy was required and this will be reported on next year. **Details of any funds materially in deficit** None. Please see the annual statement of accounts attached ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising). - The principal sources of funding are letting out the hall and directly sponsoring events. - how expenditure has supported the key objectives All our expenditure has been directed at delivering our charitable purpose of the charity. to provide a village hall for the public benefit. See attached annual statement of accounts. - investment policy and objectives including any The CIO does not have any investments per se - ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Rosie Whitwam **Full name(s)** Timothy Willbond **Position (eg Secretary, Chair,** Chairman Trustee **etc)** **TAR** 6 Date TAR Leadenham Village Hall 2000 Income and Expenditure Account for year ended 31 Mar 2025 INCOME Hall Hire Private Functions Events Utllities Donations Other TOTAL INCOME 12.225.IXI 1,712.CM) 4.367.89 130.(K) 2.489.50 0.00 20,92439 EXPENDITURE Hall Hire Refunds Events Repairs and Maintenance Fire Safety Water rates Electricity (British Gas) 402.00 3,433.25 10.181.29 1,402.96 332.05 3,310.10 790.37 200.00 3,181.78 1.665.(Kl 210.71 1.128.96 216.CM) 248.48 82.16 127.42 26,912.53 NKDC Premises Licence/PPL Cleaner Caretaker Cleanlng Materlals Internet Window cleaner Licence Fees Sundries- consumables Printing, Postage, Stationery TOTAL EXPENSES Net cash inflow/loutflow} -5.988.14 Balance as at l Apr 24 Ilnc cash) Balance as at 31 Mar 25 26,606.48 20,618.34 LVH2000 Cashbook (Bank) - see note I LVH2000 Cashbook {Cashl - see note 2 19.693.34 925.00 20,618.34 Note I Bank Statement as at 31 Mar 25 Add unpresented income Jan 25 Add unpresented income Feb 25 Add unpresented income Mar 25 Less unpresented expense Mar 25 Less unpresented expense Mar 25 LVH2000 Cashbook (Bank) as at 31 Mar 25 Note 2 Cash Breakdown Hall hire Event Donations 19,984.32 205.CM) 78. 478.50 62.CM) 833.LXi 30.Crf) 925.00 248.48 19,693.34 Hall Hire Mil Club Tennis Club 46.00 Debiors Circus Starlight Burnett-Boot- inv 251Y)5 Victoria Burnett- Sifver Swans- inv 25022 Charlotte Fields- in¥ 25026 Leadenham Tennis Club contrlbutlon - Inv 25030 Leadenham Bowls Club- Inv 25031 Leadenham CE Primary- inv 25032 Davld Crampton - Inv 25033 16.00 62.00 205.(X) 78.(K) 84.50 S8.50 65.1)) 65.iJ) 128.iY) 32.C Events Tom Cooper NY Disco Quiz Raffle Stop You're Klll 180.00 350.00 108.00 150.00 45.00 716. 833.00 Creditors Live & Local PPL PRS 248.48 1,052.48