CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period April 2023 March 2024 FROM TO Charity name: IPSWICH BMX CLUB Charity registration number: 1194550 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming dooJment 1 37 To promote the Club and its non-club activities as open and available for the benefit of the inhabitants of Ipswich and the surrounding areas. 11 The adVan￿rnent of amateur sport. recreation or other leisure time occupation, in particular but not exclusively BMX bike riding and racing. 2) To promote community participation in health recreation by the provision of facilities to participate in BMX racing and cycling. 31 To provide a community facility for the advanc£ment of any other charitable purpose recognised under the law of England. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities. projects or services identified in the accounts. P8fd1.17 8ndl.19 EXEC SUMMARY BMX Coaching 562 people received coa¢hing BMX Racing (incl. other Ea5tem Region clubs) 19 events throughout the year Intro sessions for non£lub members 5 events took pla￿. which gave 50 people the opportunity to have coaching with our Level 2 qualified BMX specific coaches. Youth Engagement 3 - Youth Training up lo level 1 & 2 in coa¢hing 50 Youths had Intro sessions into BMX eslalernenl confirrning whelher the Injstees have had regarLI lo Ihe guidance Issued by th8 Charity Commission on public benefit Trustees hav& had ￿gard lo Ihe irnportanca ol providing public benelil. This has been achieved Ihrough the provision of a free-t04Jse facility for local residents and finally compleling Ihe ClubhDuse In order that it would bp possible to add addilional streams of Income ihrough the hire of room5 and ratering. As of January 2024. the CIO ¢omrnenc*d working on the final phase of the Club redevelopment through the insiallation of a new kitthen and sundry Works to the Clubhouse to Complete a programme of work started in 2021 Additional Infomiation loptionall You may ¢h005e to indude further statements Whe￿ r8levant about". Policy on grant making Para 1.3U nla Policy on social investment including program related investment Para 1.38 nla Contribution made by volunteers Volunleeis help wrth selling relreshmenis and food at events, car Parking, track marshalling and throughout the year with general track maintenan￿. Other nla Achievements and Performance Summary of the main achievements of the tharily. idenlrfying the difference the charity's wot* has made to the circumstan￿$ of its beneficiaries and any wider benefits to society as a whole. Para 1.20 We have continued the work of Ihe previous years. To that end, we have been involved with the local Ipswich Fit scheme lo work with the local youths in Summer break. We have continued to provide sessions for women only to allow them to participate in a unique sport in a way that suits them. so that they feel less inhibited in what is often seen as a male dominated sport. The project is still ongoing and we hope to complete the clubhouse works 24125 as well as some track work in order that we can then concentrate on the sustainability of the club's future and broadening our user base. Additlonal infomiation {optional} You may choose lo include further slalements where relevant aboLrt- Achievemen15 against objectives sel Paia 1.41 Our objective for this pertod was lo complete the Clubhouse with a separate fully equipped kitchen, a wash basin in the medical room and repla￿d the flooring. Although good progress was made. this work is still ongoing. We also planned and undertook landscaping and bulb planting around the track. This has been very successful and appreciated by the Ipswich Parks team. We held a full Summer and Wnter Season which included 19 ra￿ events. Perforrnan￿ of fiJndraising activities against objectives set Para 1.41 Having achieved a functioning Clubhouse in 2022-23. we worked to complete the remaining works in 2023-24. bul due to delays this is still ongoing and remains as follows.. la) kitting out a full kitchen Ib} enhancing our medical room - Icl providing a community facility for times when the Club itself is not using the clubhouse for racing or related activities We are slill seeking some small scal8 additional funding to finish the interior Investment perfonnance against objectives Par8 1.41 nla Other nla Financial Review Review of the charity's financial position at the end of the period Para 1.21 Balance blfvid from 2022-23 Barclays Cu￿ent Acct Barclays Funding Accl Barclays Savings A¢ct Petty Cash TOTAL BIFWD 7,712.39 £446.32 ,000.00 £23.36 2.182.07 7.208.55 6.517.65 2.872.97 ADD Receipts LESS Payments Represented by Barclays Current Aect Barclays Funding Acct Barclays Savings Acct Petty Cash 8,378.63 £470.98 4,000.00 £23.36 2.872.97 £0.00 VARIANCE + l- Statemenl explaining the policy for holding reserves slating why they are held Para 122 As a CIO, we have a policy of relaining £4,000 in Teserves as an emergency contingency. This enables us lo continue operating without inlernjplion. This is held in a Barclays Savings 8ccounl. As interest accrues any surplus is transferred to the current accounts lo be spent on day-to-day adivilie5. Any grant money received was held as an earmarked reseTve within the Current Account. Amount of reserves held Pala 1 22 £4.000 Reasons for holding zero reserves P•ra 1.22 nla Details of fund materially in deficit Para 1 24 nla Explanation of any Un￿rtaIntieS about the charity cL)ntinuing as going CA)ncem Para 1.23 None Additional informatlon {oplional) You may choose to include fvrther Statements where relevant about.. The charity's principal sources of fvnds (including any fundraising) Parn 1.47 Our principal Sou￿$ of income are.. Club rnembeTship- renewed annually. Fundraising (including grants for capital projects) and local fundraising through Tuckshop sales, parking on race days and Club Raffles. Race fees- a percentage of the race fees is retumed to the Club. The remainder is retained by Brrtish Cycling. Donations- we have several local organisations who have given generou5 donations Investment policy and objedives ind. any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Track Subsiding (We are on a landfill site) Other nla Structure, Governance and Management Description of charity's trusts: Type of goveming document Para 1.25 Trust How is the tharTty con5tituled? Para 1.25 cio CIOJ Trustee selection methods including details of any constitutional Provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Parn 1.25 °Selection Methods. were not required for the Cuffent Tnjstees as they were drawn ffom existing committee members at the inauguration of the Charity and became the first Iruslees. New Trustees will be invited lo an interview to see what skills they can bring lo the charity. Becoming a Trustee is subject to individuals receiving clear enhan￿d DBS. Additional inforniation (optionall You may choose to include ffijrther statements where relevant about.. Policies and proeedure5 adopted for the induction and training of trustees Para 1.51 All Trustees undergo safeguarding training. Addrtionally, they tske welfare training Imandalory} and first aid training (optional). Trustees need lo sign lo say that they have read and understood the Charity's policies, including the CIO'S goveming document, the Trustees, code of conduct, Club code of onducl, UK GDPR policies, and our Equality and Health & Safety policies. The charity's organisational structure and any wider network wrth which the ¢harity works Pwa 1.51 In 2023-24. 2 trustees stood down. That left 7 trustees ￿maInIng, with three specific position5 of Chair, Secretary and TreaSU￿r covered and meetings were quorate. The needs of the Charity were met by the existing tnjstees in the remaining period. Decisions were reached by rnajorily vote at Meetings and where there was a split vote. the Chair had the casting vote. Official contact with our Regional and National goveming bodies is made through the Chair. We follow guidelines laid down by British Cycling IBC), the 9oveming body for BMX racing in the UK so that the Club can host or attend ra￿$. We also adopt the BC Code of Conduct as our Club's code. Relationship wilh any related parties Pir4 1.51 nla Other Reference and Administrative details Charity name Ipswich BMX Club Other name the charity uses Registered charity number 1194550 Charity's principal address Track & Clubhouse.. Landseer Park, Hayman Road, Ipswich. Suffolk IP3 OHB Reg. Office & Correspondence.. 12 Mill Road. Hempnall, Norwich, NR15 2LP Names of the charlty trustees who manage the charity Twstso name Office Ilf anyl Dates acted if not forwhole year Name of person lor bodyl entitled to appoint trustee if an Sarah Harris Amanda Booth Ori￿nalty listed UN￿[ma*d8￿ name (VINYARD) Shaun Andrews Lee Matthews Sarah-Jane Quick Tra￿Y Nicola Reeve Lewis Allison Mark Steele Chair Since 201512021 Since 201512021 nla nla sin￿ 201512021 Since 201512021 Since 201512021 Since 201512021 Since 201512021 Ffom 20151202110 1411112023 {Tesignedl From 201512021 to 1411112023 Iresignedl nla nla Treasurer nla Secretary nla nla nla John Lilling5tone nla 10 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the directots at the dale the report was approved Dir￿lOr name NONE Nama of tru5tse$ holding title to property belonging to thg charity Trv$t¢* name Dates acied if notforwhole year NONE Funds held as custodian trustees on behalf of others Description of the assets held in thi5 capacity nla Name and objects of the chanty on whose behatf the assets are held and how this falls within the custodian charity's obFcts Details of arrangements for safe custody I segregalion of such assets from the charity's own assets ADDITIONAL INFORMATION (OPTIONAL) Names and addresses of Advisers (Optional infonnationl Type of Name Address Adviser NONE Name of Chief Executive or names of senior slaff memberyJ (Optional Infonnation) Exemptions from disclosure Reason loi non-disclosure ol key personnel details nla Other optional information NONE Declarations The trustees declare that they have approved the trustees, report above. Slgned on behamof the chari￿s trustees.. Slgnature{$) Full namels) SARAH HARRIS TRACEY REEVE POSI￿0￿ Chair Secretary Date: 6th Febwary 2025 6th February 2025 ## IPSWICH BMX Club — Annual Accounts ## 2023-24 _**1 April 2023 - 31 March 2024**_ ## _**S u m m a r y**_ |**_S u m m a r y_**|| |---|---| |**Receipts**|| |Coaching
Membership
Race Day
Fundraising
Club Sales / Equipment Hire
Interest from Savings Account
**TOTAL INCOME**
**Payments**|£2,699.17
£1,587.50
£6,675.87
£23,694.49
£2,497.46
£54.06| ||**£37,208.55**| |Admin
Clubhouse
Clubhouse Electricity
Ground Rent & Business Rates
Tuckshop
Staffing / Coaching
Insurance
Equipment Purchases
Equipment Hire
General Maintenance
Track Repairs
Club Affiliation
New Track Project
New Track Project - Sundries
Entertainment / Refreshments
Race Tops
Misc / Event Staging
**TOTAL PAYMENTS**
**Balance b/f**|£2,124.22
£3,223.23
£541.24
£844.41
£1,384.18
£3,639.76
£1,677.31
£603.92
£195.00
£918.63
£393.26
£73.00
£26,403.79
£972.64
£331.27
£1,726.20
£1,465.59| ||**£46,517.65**| |Barclays Current Account
Barclays Funding Account
Barclays Savings Account
Petty Cash
**TOTAL B/FWD**
ADD Receipts
LESS Payments
**Represented by**|£17,712.39
£446.32
£4,000.00
£23.36| ||**£22,182.07**
£37,208.55
£46,517.65| ||**£12,872.97**| |Barclays Current Account
Barclays Funding Account
Barclays Savings Account
Petty Cash|£8,378.63
£470.98
£4,000.00
£23.36| ||**£12,872.97**| **VARIANCE + / -** £0.00 ## NOTES TO THE 2023-24 ACCOUNTS This Summary represents the financial position of **Ipswich BMX Club** as at 31 March 2024. The accounts were audited by Heelis & Lodge Auditors in September 2024. **S I G N E D** ## _**HEATHER HEELIS (Auditor), Heelis & Lodge**_ _Independent Internal Auditors, www.heelisandlodge.co.uk_ **D A T E D** The Full Accounts were signed off and adopted by the Trustees at its January 2025 Meeting. ## **S I G N E D** ## _**SARAH HARRIS (Trustee), Chair, Ipswich BMX**_ ## **D A T E D** **S I G N E D** ## _**SARAH-JANE QUICK (Trustee), Treasurer**_ **D A T E D** ## **Ipswich BMX Club (CIO)** Charity No. 1194550 | Reg. Address: 12 Mill Road, Hempnall, Norwich, NR15 2LP ## IPSWICH BMX Club — Annual Accounts ## 2023-24 _**1 April 2023 - 31 March 2024**_ ## _**S u m m a r y**_ |**_S u m m a r y_**|| |---|---| |**Receipts**|| |Coaching
Membership
Race Day
Fundraising
Club Sales / Equipment Hire
Interest from Savings Account
**TOTAL INCOME**
**Payments**|£2,699.17
£1,587.50
£6,675.87
£23,694.49
£2,497.46
£54.06| ||**£37,208.55**| |Admin
Clubhouse
Clubhouse Electricity
Ground Rent & Business Rates
Tuckshop
Staffing / Coaching
Insurance
Equipment Purchases
Equipment Hire
General Maintenance
Track Repairs
Club Affiliation
New Track Project
New Track Project - Sundries
Entertainment / Refreshments
Race Tops
Misc / Event Staging
**TOTAL PAYMENTS**
**Balance b/f**|£2,124.22
£3,223.23
£541.24
£844.41
£1,384.18
£3,639.76
£1,677.31
£603.92
£195.00
£918.63
£393.26
£73.00
£26,403.79
£972.64
£331.27
£1,726.20
£1,465.59| ||**£46,517.65**| |Barclays Current Account
Barclays Funding Account
Barclays Savings Account
Petty Cash
**TOTAL B/FWD**
ADD Receipts
LESS Payments
**Represented by**|£17,712.39
£446.32
£4,000.00
£23.36| ||**£22,182.07**
£37,208.55
£46,517.65| ||**£12,872.97**| |Barclays Current Account
Barclays Funding Account
Barclays Savings Account
Petty Cash|£8,378.63
£470.98
£4,000.00
£23.36| ||**£12,872.97**| **VARIANCE + / -** £0.00 ## NOTES TO THE 2023-24 ACCOUNTS This Summary represents the financial position of **Ipswich BMX Club** as at 31 March 2024. The accounts were audited by Heelis & Lodge Auditors in September 2024. **S I G N E D** ## _**HEATHER HEELIS (Auditor), Heelis & Lodge**_ _Independent Internal Auditors, www.heelisandlodge.co.uk_ **D A T E D** The Full Accounts were signed off and adopted by the Trustees at its January 2025 Meeting. ## **S I G N E D** ## _**SARAH HARRIS (Trustee), Chair, Ipswich BMX**_ ## **D A T E D** **S I G N E D** ## _**SARAH-JANE QUICK (Trustee), Treasurer**_ **D A T E D** ## **Ipswich BMX Club (CIO)** Charity No. 1194550 | Reg. Address: 12 Mill Road, Hempnall, Norwich, NR15 2LP