2021 - 2022 ANNUAL REPORT
PREPARED BY Amelia Jackson Chairperson
South Gloucestershire Playscheme Annual Report
It has been a fantastic year for South Gloucestershire Playscheme and our team have gone from strength to strength.
South Gloucestershire Playscheme started by running free playschemes for children in the school holidays at venues across South Gloucestershire. Since then, we have grown to provide the Cygnet Parenting Support Programme and NOCN accredited Youth Work training.
The playscheme offers free play sessions for children from 5 – 11 years of age who live or go to school in South Gloucestershire. We support local children to play and learn in the presence of others in a safe and child-friendly environment. We run play sessions during the school holidays and half term family fun days for all to enjoy. Each child that attends the playscheme also receives a free lunch, as part of our core values.
South Gloucestershire Playscheme Annual Report Continued
Having engaging, qualified and professional Youth Workers delivering our playscheme is the corner stone of what we do. This is why we deliver Level 2 Award in Youth Work Principles and Level 3 Diploma in Youth Work Practice courses, which are accredited by the NOCN – National Open College Network.
We are proud to provide the Cygnet parenting support programme for parents and carers of autistic children and young people aged 5-18. Parents of autistic children face the usual positive and difficult challenges of parenting and quite a few more. Attending Cygnet gives parents and carers an opportunity to develop their understanding of autism and look at practical solutions to support their child.
South Gloucestershire Playscheme Annual Report Continued
Delivering these programmes is something we hold very close to all of our hearts, and demonstrates our charitable purposes very clearly, we have seen the need grow throughout the year and have such included additional days, venues across South Gloucestershire and created courses and opportunities to support all.
Director Ternaya Cummings has adapted and discovered ways to ensure a positive future for play work, for not just our organisation but many others through our work. In addition, through liaising we have developed strong partnerships and beneficial connections for the whole community and extended our reach and impact to all.
South Gloucestershire Playscheme Annual Report Continued
Finance is always a difficult matter for charities; however, we have the majority of our funding through grants and the remainder comes from charitable donations, fundraising and the training programmes.
Every year we apply to lots of different funding pots. We feel it’s important to ensure that there is no cost to the families that attend our scheme and provide a variety of beneficial activities. We would like to say a huge thank you to the following funders that have given us funding so far this year:
High Sheriff, ASDA Foundation, Morrisons, Yate Town Council, Bradley Stoke Town Council, Stoke Gifford Parish Council, Patchway Council, the Almondsbury Charity, South Gloucestershire Council – HAF Funding Department of Education, Local Giving, Western Power Distribution, Youth Focus South West, National Youth Agency, Department of Culture Media & Sport, and the Quartet Community Foundation.
South Gloucestershire Playscheme Annual Report Continued
We continue to have a strong Trustee Board with members offering a variety of different skills that are an asset to our organisation. We advertise Trustee vacancies to our users and give everyone the opportunity to have a voice regarding the future prospects for South Gloucestershire Playscheme.
All Trustees and staff are DBS checked. The team has grown due to the introduction of our Cygnet programme, and we couldn’t be happier.
We managed to meet our objectives for the year by continuing to offer our Playscheme in priority neighbourhoods and increasing awareness of our playscheme. We saw an increase in BAME children as well as those with additional needs, which we see as an achievement as we were able to work with them and make required accommodations where necessary with ease.
South Gloucestershire Playscheme Annual Report Continued
We got to end the financial year on a positive note, but again this is a huge thank you to our funders that we have some reserves to help us continue to offer our services in the New Year with the cost-of-living crisis in our midst. We always appreciate any support that can be given, please do get in touch.
Thank you.
Amelia Jackson, Chairperson amelia@sgplayscheme.co.uk https://www.sgplayscheme.co.uk/
Management Report
South Gloucestershire Playscheme For the period ended 31 March 2022
Prepared on 14 November 2022
For management use only
Table of Contents
Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4
2/4
Financial Activities
April 2021 - March 2022
| Financial Activities April 2021 - March 2022 |
|
|---|---|
| Total | |
| INCOME | |
| 4400 Grants Other | 101,880.13 |
| 4410 Gifts In Kind | 59.36 |
| Grant - Bradley Stoke | 4,000.00 |
| Grant - Patchway | 4,000.00 |
| Grant - Stoke Gifford | 4,000.00 |
| Grant Almondsbury | 2,000.00 |
| Grant Quartet | 5,000.00 |
| Lottery Grant | 10,000.00 |
| Services | 10,850.00 |
| Total Income | 141,789.49 |
| TOTAL | 141,789.49 |
| EXPENDITURES | |
| 6250 Dues and Subscriptions | 1,531.60 |
| 6330 Insurance Expense | 670.12 |
| 6470 Miscellaneous Expense | 48.65 |
| 6490 Office Expense | 307.03 |
| 6600 Payroll Expenses | 46,890.72 |
| Pension | 533.77 |
| Taxes | 6,171.13 |
| Wages | 23,328.35 |
| Total 6600 Payroll Expenses | 76,923.97 |
| 6670 Professional Fees | 4,241.80 |
| 6710 Rent and Rates | 1,550.00 |
| 6810 Telephone | 253.40 |
| 6830 Travel and Meetings | 83.50 |
| 6980 Uncategorized Expenses | 10.90 |
| Activity Costs | 6,789.10 |
| Activity Materials | 6,978.94 |
| Advertising & Publicity | 491.44 |
| CRB Checks | 780.00 |
| Equipment | 4,242.26 |
| Management Charge | 1,880.00 |
| Mileage Charges | 114.00 |
| Photocopying | 91.44 |
| Refreshments | 6,161.25 |
| Room Hire | 3,980.00 |
| Training | 196.80 |
| Total Expenditures | 117,326.20 |
| NET OPERATING INCOME | 24,463.29 |
| NET INCOME/(EXPENDITURE) | £24,463.29 |
3/4
South Gloucestershire Playscheme
Balance Sheet
As of March 31, 2022
Total
| Total | |
|---|---|
| FIXED ASSET | |
| Total Fixed Asset | |
| CASH AT BANK AND IN HAND | |
| Co-opCurrent Account | 42,684.04 |
| Total Cash at bank and in hand | 42,684.04 |
| DEBTORS | |
| 1140 Grants Receivable | 300.00 |
| Total Debtors | 300.00 |
| CURRENT ASSETS | |
| 1300 Prepaid Expenses | -325.83 |
| Total Current Assets | -325.83 |
| NET CURRENT ASSETS | 42,658.21 |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
| Trade Creditors | |
| 2000 Accounts Payable | 91.44 |
| Total Trade Creditors | 91.44 |
| Current Liabilities | |
| 2400 Payroll Liabilities | |
| HMRC | 4,566.22 |
| Pension | 294.30 |
| Total 2400 Payroll Liabilities | 4,860.52 |
| Total Current Liabilities | 4,860.52 |
| Total Creditors: amounts falling due within oneyear | 4,951.96 |
| NET CURRENT ASSETS(LIABILITIES) | 37,706.25 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 37,706.25 |
| TOTAL NET ASSETS (LIABILITIES) | £37,706.25 |
| CHARITY FUNDS | |
| 3201 Unrestricted Net Assets | 13,242.96 |
| Surplus/(Deficit) | 24,463.29 |
| Total Charity funds | £37,706.25 |
4/4
South Gloucestershire Playscheme
Unaudited Financial Statement South Gloucestershire Playscheme For the period ended 31 March 2022 Prepared on 14 November 2022 Charity Number: 1194549
Table of Contents Independent Examiners ReFKYt................................................................................................... Flnancial Aclivities..................................................................... ...............................-..................................... Balance Sheet................................................................................................................................................. 214
Independent Examiners Report to the Trustees of SoLth Gloucestershire Playscheme Year ended 31. March 2022 I report to the trustees on my examination of the financial ststement of South GloucEstershire Playscheme ('the charity.) for the year ended 31" March 2022. Res onsibilities and basis of re ort As the trustees of the charity, you are responsible for the preparation of the financial sL8tements in accordance with the requirements of the Charities Act 2011 {Yhe ACY). I report in respect of my examination of the chariWs financial ststements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable direclions given by the Charity Commission under sedion 145(5)(b) of the ACL Inde endent examlnerfs statement I have completed my examination. I nfirM that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the financial statements do not accord wtth those records; or 3. the financial statements do not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view lch is not a mattar considered as part of an independent examination. I have no concems and have come across rKI other matters in connection with the examination to which attention should be drawn in this rert in order to anable a proper understanding of the accounts to be reached Signed- Name: JALIL T4¢LttL Date: 15/ 11 IL¢iL 214
Financial Activities MP151 LVL 1 Total INCOME 4400 Grants Other 4410 Gifts In lfjnd Grant- Bradley Stoke Grant- Patthway Graftt- Stoke Grftcyd Grant AJmondstrAJry Grant Quartet Lottery Grant Services 101.880.13 59.36 4,000.00 4,000.1)O 4,000.00 2.000.00 5.000.00 10,000.00 10.850.00 141,789.49 141,789.49 Total Incom• TOTAL EXPENDITURES 6250 Dues and Subscriptions 6330 Insurance Exper 6470 MislIaneOUS Exttnse 6490 Office Expense 6600 Payroll Expenses Pension Taxeg Wages Totsl Payroll Expenses 6670 Professional Fees 6710 Rent and Ratss 6810 Telephone 6830 Travel and Meetings 6980 Uniategorized Ex[s Activty Costs Activty Materials Advertising & Publicrty CRB Checks Equipment Management Charge Mile8ge Charges Photong Refreshments Rwm Hire Training Totat ExpenditUT8S NET OPERATING INCOME NET INCOMEIIEXPENDITUREI 1.531.60 670.12 48.65 307.03 46,890.72 533.77 6.171.13 23.328.35 76.923.97 4,241.80 1,550.00 253.40 83.50 10.90 6.789.10 6,978.94 491.44 780.00 4,242.26 1.880.00 114.00 91.44 6,161.25 3,980.00 196.80 117,326.20 24,463.29 £24,463.29 South aoLtestershire Playschen 315
Balance Sheet Total FIXED ASSET Total Flxed Asset CASH AT BANK AND IN HAND Ctrop Current ACcjnt T¢)tal Cash at bank and In hand DEBTORS 1140 Grants Recavable Total Debtors CURRENT ASSETS 1300 Prepaid Expere$ Total Current Assets NET CURRENT ASSETS CREDITORS.. AMOUNTS FALLING DUE VVITHIN ONE YEAR Trade Credltors 2000 Accounts Payabfe Total Trade Credttors Current Llabllltles 2400 PayrcAI Liabilities HMRC Pension Total 2400 Payroll Uablllllos Totsl Current Liabilitie5 Total Credltors: amounts falllng due wlthln one year NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL WET ASSETS ILIABILITIES} CHARifY FUNDS 3201 Unrestricted Net Assets Surplusl{Deficit) Totsl Charlty fithds 42,684.04 42.684.04 300.00 300.00 -325.83 25.83 42,658.21 91.44 91.44 4,566.22 294.30 4860.52 4,860.52 4951.96 37.706.25 37.706.25 £37.706.25 13.242.96 24.463.29 £37,706.25 Amelia Jackson Chair South Glo¢J¢xsterslwre Haysthme 415