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2025-12-31-accounts

Trustees’ annual report for the period

Period start date
Charityname		 Period start date
Charityname		 01 01 25 25
Fritwell Village Hall CIO

Objectives and Activities

SORP
reference
Summary of the purposes of the
charity as set out in its governing
document		 Para1.17 The provision and maintenance of a village hall
for the use of the inhabitants of the Parish of
Fritwell and its surrounding area (“the area of
benefit”) without distinction of political, religious
or other opinions, including use for meetings,
lectures and classes, and for other forms of
recreational and leisure-time occupation, with
the object of improving the conditions of life for
the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular,the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19
General Housekeeping and Maintenance
of existing Village Hall.

Fundraising activities to pay for running
costs and repairs and build up savings
account for future maintenance.

Continued fundraising activities organized
by trustees and volunteers to provide
funding for proposed new hall.

Leader of Fundraising Subcommittee
resigned; little grant funding available for
building new Village Halls; subcommittee,
lacking a chair, became inactive. Trustees
agreed to continue their endeavours to
provide a New Hall extending the time
scale, and recognizing the difficulties
involved in raising the required amount.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic benefit		 Para1.18 The CIO has had regard to the guidance issued
by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Charity Accounts templates – Trustees’ annual report for the period

October 2016

Policy on grant making Para1.38 N/A
Policy on social investment including
program related investment		 Para1.38 N/A
Contribution made by volunteers Para1.38 Volunteers assist and support trustees in
organizing and managing fund raising events;
providing time and expertise when asked to do
so. They also run events on behalf of the CIO.
Other

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Achievements and Performance

SORP
reference
Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.		 Para1.20
The CIO has continued to provide a meeting
place for a wide variety of groups and
individuals for a variety of purposes.

With no public house in the Village the CIO
provides a valuable asset to the community
and a central hub for community activities.

By fundraising and other events, it promotes
social interaction, relieves loneliness and
isolation, encourages health and well-being
groups.

By providing a meeting place with outside
space, CIO encourages and promotes
community spirit and cohesion.

New Table Tennis Club provides
opportunities for indoor sport and
encourages younger members of the
community to use the Hall.

By providing a venue for an Adult Dance
Class and High Intensity Training group,
promotes fitness and active pastimes.

By providing a base for the community
defibrillator it gives lifesaving opportunities
for residents.

By featuring as a safe place in the Parish
Emergency Plan the CIO supports
community resilience.

Continued support of the Three Parishes
Community Fridge prevents food from going
to waste.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Achievements against objectives set Para1.41 The objective of providing a safe, warm and fit
for purpose meeting place for recreational and
leisure activities is fully met by keeping the Hall
well maintained, in compliance with laws and
regulations for whoever wishes to use it. This is
despite the deteriorating condition of the
building. To do so, trustees follow the guidance
available from the Charity Commission and has
developed a variety of policies to ensure
effective and safe management of the Hall.
Regular records of fire equipment and food
hygiene kept.
Performance of fundraising activities
against objectives set		 Para1.41 Fundraising activities and hirings of the hall
have covered the annual maintenance,
insurance and repair costs of the existing

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building. In spite of rising costs, they have
enabled the CIO to meet its objectives by,
keeping the Hall safe, clean, serviceable and
welcoming for users. In addition, a significant
amount has been raised and saved to towards
the £600,000 needed to provide a new hall
Investment performance against
objectives		 Para1.41 N/A
Other

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October 2016

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Financial Review

SORP
reference
Review of the charity’s financial
position at the end of the period		 Para1.21 At the end of the financial year the CIO had
made a net profit of £12,309.93, slightly less
than last year. The combined assets of stock,
Cash, Savings Account and New Hall Account
totalled £93,561.97
Statement explaining the policy for
holding reserves stating why
they are held		 Para1.22 The aims of the Reserves Policy are as follows

To provide adequate financial stability and
the means for the CIO to meet its
charitable objectives.

To demonstrate that the CIO properly
manages its resources.

To demonstrate the CIO’s capacity to
manage unforeseen financial difficulties.

To provide accountability and give
confidence to funders, donors and
beneficiaries of the CIO.

To give grant-makers an understanding of
why funding is needed to undertake a
particular project.

To explain substantial unspent funds at
the end of a financial year.
Amount of reserves held Para1.22 £5,000 with a maximum of £12,000. Funds
can be easily transferred from savings
accounts to meet any unforeseen costs.
Reasons for holding zero reserves Para1.22 N/A
Details of fund materially in deficit Para1.24 None
Explanation of any uncertainties
about the charity continuing as a
going concern		 Para1.23 The major concern is that the existing Hall
becomes unusable through structural failures,
requiring repairs which are beyond the
resources of the CIO or are not cost effective
to undertake. Thus, the importance of
providing a new hall remains paramount and
this will be dependent on obtaining the funding
or seeking a joint enterprise with another
village organization. Should this prove
impossible, all previously raised funds will be
spent on the secondary purpose of
refurbishing and modernising the existing hall.

Additional information (optional)

You may choose to include further statements where relevant about:

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October 2016

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SORP
reference
The charity’s principal sources of
funds (including any fundraising)		 Para1.47 Hire of the Hall, fundraising events, bar takings
at events.
Investment policy and objectives
including any social investment
policy adopted		 Para1.46 N/A
A description of the principal risks
facing the charity		 Para1.46
Existing Hall becomes unusable before New
Hall build is completed, so objectives can’t
be met.

Inability to find sufficient trustees willing to
undertake the responsibilities of
management of the existing hall or the future
project.

Everything involved in delivering the New
Hall project by whatever means.
Other

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Structure, Governance and Management

Description of charity’s trusts: SORP
reference
Type of governing document
(trust deed, royal charter)		 Para1.25 Constitution
How is the charity constituted?
(e.g unincorporated association, CIO)		 Para1.25 CIO
Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees		 Para1.25
Initial trustees appointed for varying
lengths of terms of office.

Reappointment at end of term of office for
a further term of three years.

Vacancies filled by appointing a resident
who has expressed a wish to become a
trustee.

Appointments to be approved by all
existing trustees.

Officers elected at the AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policies and procedures adopted for
the induction and training of trustees		 Para1.51
All governance documents are available on
the website, along with Minutes of
meetings.

Verbal guidance and information given by
other trustees.

Volunteers Policy reviewed annually.
The charity’s organisational structure
and any wider network with which
the charity works		 Para1.51
Ten trustees of which three are officers i.e.,
Chair, Treasurer and Secretary

Regular Meetings with all trustees present
as available.

Minutes kept; accounts approved.

Decisions reached by a majority of all
trustees.

Subcommittee appointed by Trustees as
necessary, with Terms of Reference,
reporting to trustees, final decisions resting
with whole Trustee body.
Relationship with any related parties Para1.51 N/A
Other

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Reference and Administrative details

Charityname Fritwell Village Hall CIO
Other name the charity uses
Registered charity number 1194546
Charity’s principal address Fewcott Road,
Fritwell,
Bicester,
Oxon
OX27 7QA

Names of the charity trustees who manage the charity

Trusteename Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to appoint
trustee(if any)
Cass Miller Jones Chair
Gail Barnhill Treasurer January to March
Helen Metcalfe Secretary
Colin Smith
Glynis Lowdon
Christine Denton Bookings Secretary January to October
Mick Stiff
James Greenlay
Ian Critchley
Wendy Budd Treasurer
Bookings Secretary		 March to December
October to December
Melanie Walsh October to December

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this N/A capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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October 2016

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Declara ~~tions~~

The trustee ~~s declare that they have approved the trustees’ report above.~~

Signed on behalf of the charity’s trustees

Signature(s) Helen Metcalfe

Full name(s) Helen Metcalfe

Position: Secretary

Date 3[rd] March 2026

Charity Accounts templates – Trustees’ annual report for the period

October 2016

Fritwell Village Hall

Registered Charity number 1194546

Reports & Accounts

31 December 2025

Fritwell Village Hall

Registered Charity Number 1194546

Reports & Accounts

Contents

Charity Information:

Trustees:

Mrs Cass Miller Jones – Chair

Mrs Helen Metcalfe – Secretary

Mrs Gail Barnhill – Treasurer (Resigned 4 March 2025) Mrs Wendy Budd – treasurer (Appointed 4 March 2025)

Mrs Glynis Lowdon

Mrs Christine Denton

Mr Colin Smith

Mr Ian Critchley

Mr Micheal Stiff

Mr James Greenlay

Mrs Melanie Walsh (Appointed 27 October 2025)

Registered premises:

Fritwell Village Hall

Fewcott Road

Fritwell

Oxfordshire

OX27 7QA

Registered Charity number: 1194546

Fritwell Village Hall

Profit & Loss Account

rofit & Loss Account
2025 2024
£ £
Income
Hall Hire 4,898.62 5,104.15
Bar 17,414.76 19,932.32
Donations 376.84 1,501.62
Buy a tile campaign 561.07
Events 4,425.45 2,113.00
Cushion Club 336.31 321.97
Flower Show 1,743.41 1,863.56
Interest 863.27 1,463.58
Bingo 170.00
Cala Homes 950.00 6,001.00
Total Income 31,008.66 39,032.27
Cost of Sales 9,253.42 11042.11
Gross Profit 21,755.24 27,990.16
Administration Expenses
Rates 119.76 48.99
Water Rates 600.37 297.84
Wifi - 451.45
Electricity 2,784.77 2,500.10
Cleaning 2,560.28 2,949.39
Gardening 748.80 428.00
Licences 853.42 750.06
Insurances 832.92 817.30
Repairs/Premises Expenditure 175.19 2,432.97
Domain Renewal 72.00 72.00
Sundry Expenses 567.80 3,504.61
Legal & Professional Fees 130.00 277.50
9,445.31 14,530.21
Capital expenditure - 157.99
Total Expenses 9,445.31 14,688.20
Operating Profit before taxation 12,309.93 13,301.96
Tax on ordinary activities - -
Net Profit for financial year 12,309.93 13,301.96

Fritwell Village Hall

Balance Sheet

As at 31 December 2025

Assets

Assets
2025 2024
£ £
Current Assets
Stock Held 555.85 645.25
Cash 843.06 558.66
Current Account 5,240.40 9,091.82
Savings Account 61,911.79 26,047.05
New Hall Account 25,010.87 13,711.58
Liquidity Manager - 31,203.68
Cheques to be banked - (6.00)
Total 93,561.97 81,252.04

Fritwell Village Hall

Notes to the accounts: For year ending 31 December 2025

Sales/Income:

Sundry Income & Donations

undry Income & Donations
Car Park Hire 950.00
Interest on bank account 863.27
Donations 376.84

Expenditure:

Repairs & renewal

epairs & renewal
Fire check inc. extinguishers 165.19
Replacement of small items 10.00

Sundry Expenses:

undry Expenses:
Printing 185.00
Incidentals 272.20
Membership 50.00
Pat Testing 60.60

Legal & Professional fees:

Accountancy Fees 130.00

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF FRITWELL VILLAGE HALL – CHARITY NUMBER 1194546.

I report to the Trustees on my examination of the financial statements of Fritwell Village Hall (the charity) for the year ended 31[st] December 2025.

Responsibilities and basis of report

As the trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the financial statements to be reached.

Charlotte Robson MAAT

Foundation Finance

72 East Street Fritwell Bicester OX27 7QF

01/03/2026 Dated: …………………………….