## Trustees’ annual report for the period
31 12 22 Period start date 01 01 22 Period end date Charity No 11 45 6 Charity name Fritwell Village Hall CIO (if any) 94 4
## Objectives and Activities
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SORP
reference
Summary of the purposes of Para 1.17 The provision and maintenance of a
the charity as set out in its village hall for the use of the
inhabitants of the Parish of Fritwell and
governing document
its surrounding area (“the area of
benefit”) without distinction of political,
religious or other opinions, including
use for meetings, lectures and classes,
and for other forms of recreational and
leisure-time occupation, with the object
of improving the conditions of life for
the said inhabitants.
Summary of the main Para 1.17 and Repairs and Maintenance of existing
activities in relation to 1.19 Village Hall
Fundraising activities to pay for
those purposes for the
repairs and build up savings account
public benefit, in
for future activities
particular, the activities,
Commencing plans for the provision a
projects or services new fit for purpose Village Hall to
identified in the accounts. replace the existing Hal, which is
nearing the end of its viability.
Drawing up plans, appointing
architect, consultations and meetings
with residents, submitting plans for
planning permission
Statement confirming whether Para 1.18 The CIO has had regard regard to the
the trustees have had regard guidance issued by the Charity
Commission on public benefit
to the guidance issued by the
Charity Commission on public
benefit
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## Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Charity Accounts templates – Trustees’ annual report for
October
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Policy on grant making Para 1.38 N/A
Policy on social investment Para 1.38 N/A
including program related
investment
Contribution made by volunteers Para 1.38 Volunteers assist and support trustees in
organizing and managing fund raising
events and providing time and expertise
when asked to do so.
Other
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Charity Accounts templates – Trustees’ annual report for
October
2 of
## Achievements and Performance
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SORP
reference
Summary of the main Para 1.20 The CIO has continued to provide a
achievements of the charity, meeting place for a wide variety of
groups and individuals for a variety of
identifying the difference the
purposes
charity’s work has made to With no public house in the Village the
the circumstances of its
CIO provides a valuable asset to the
beneficiaries and any wider community.
benefits to society as a whole. By fundraising and other events, it
promotes social interaction, relieves
loneliness and isolation, encourages
health and well-being groups.
By providing a meeting place with
outside space, CIO encourages and
promotes community spirit and
cohesion.
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## Additional information (optional)
You may choose to include further statements where relevant about:
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SORP
reference
Achievements against objectives Para 1.41 The objective of providing a safe, warm
set and fit for purpose meeting place for
recreational and leisure activities is fully
met by keeping the Hall well maintained,
in compliance with laws and regulations
whoever wishes to use it. To do so
trustees follow the guidance available
from the Charity Commission and has
developed a variety of policies to ensure
effective and safe management of the
Hall
Performance of fundraising Para 1.41 Fundraising activities and hiring the hall
activities have more than covered the annual
maintenance, insurance and repair costs.
against objectives set
They have enabled the CIO to replace the
floor, repair fire doors, keep the Hall
clean, serviceable and welcoming for
users. In addition, a significant amount
has been raised and saved to cover
expenses involved in the preliminary
work to replace the existing Hall.
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Charity Accounts templates – Trustees’ annual report for
October
3 of Investment performance against Para 1.41 N/A objectives Other
Charity Accounts templates – Trustees’ annual report for
October
## Financial Review
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SORP
reference
Review of the charity’s financial Para 1.21 At the end of the financial year the CIO
had made an operating profit of £4387,
position at the end of the
in spite of significant repair costs and the
period
Hall being closed for two weeks.
Statement explaining the Para 1.22 The aims of the Reserves Policy are as
follows
policy for holding reserves
stating why they are held To provide adequate financial
stability and the means for the CIO to
meet its charitable objectives
To demonstrate that the CIO properly
manages its resources
To demonstrate the CIO’s capacity to
manage unforeseen financial
difficulties
To provide accountability and give
confidence to funders, donors and
beneficiaries of the CIO
To give grant-makers an
understanding of why funding is
needed to undertake a particular
project
To explain substantial unspent funds
at the end of a financial year
Amount of reserves held Para 1.22 £12,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 The major concern is that the existing
uncertainties about the charity Hall becomes unusable through
structural failures requiring repairs which
continuing as a going concern
are beyond the resources of the CIO or
are not cost effective to undertake.
Further concerns are that plans to
provide a new Hall are stymied by lack of
funding.
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## Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
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The charity’s principal sources of Para 1.47 Hire of the Hall, fundraising events, bar
takings at events
funds (including any fundraising)
Investment policy and objectives Para 1.46 N/A
including any social
investment policy adopted
A description of the principal Para 1.46 Existing Hall unusable before new hall
risks facing the charity is built so objectives can’t be met
Inability to find sufficient trustees
willing to undertake the future project
Everything involved in delivering the
New Hall project.
Other
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## Structure, Governance and Management
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Description of charity’s SORP
trusts: reference
Type of governing document Para 1.25 Constitution
(trust deed, royal charter)
How is the charity constituted? Para 1.25 CIO
(e.g unincorporated association,
CIO)
Trustee selection methods Para 1.25 Initial trustees appointed for varying
lengths of terms of office
including details of any
Reappointment at end of term of
constitutional provisions e.g.
office for a further term of three years
election to post
Vacancies filled by appointing a
or name of any person or body
resident who has expressed a wish to
entitled to appoint one or more become a trustee
trustees Appointments to be approved by all
existing trustees
Officers elected at meeting following
AGM
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## Additional information (optional)
You may choose to include further statements where relevant about:
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SORP
reference
Policies and procedures adopted Para 1.51 Volunteers Policy reviewed annually
Necessary documents available on
for the induction and training of
website
trustees
The charity’s organisational Para 1.51 Ten trustees of which three are
structure and any wider officers i.e., Chair, Treasurer and
Secretary
network with which the
Regular Meetings with all trustees
charity works
present as available
Minutes kept, accounts approved
Decisions made by a majority of all
trustees
Relationship with any related Para 1.51 N/A
parties
Other
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## Reference and Administrative details
Charity name Fritwell Village Hall CIO Other name the charity uses Registered charity number 1194546 Charity’s principal address Fewcott Road, Fritwell, Bicester, Oxon OX27 7QA
## Names of the charity trustees who manage the charity
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Trustee name Office (if any) Dates acted if not for Name of person (or
whole year body) entitled to
appoint trustee (if
any)
1
Cass Miller Jones Chair
2 Gail Barnhill Treasurer
3 Helen Metcalfe Secretary
4 Colin Smith
5 Glynis Lowdon
6 Christine Denton Bookings Secretary
7 Vivienne Harding
8 Daniel Kimber
9 Sarah Penkethman 2 [nd] August 2022 to
31 [st] December 2022
10 Kelley Hood 2 [nd] August 2022 to
31 [st] December 2022
11
12
13
14
15
16
17
18
19
20
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## Reference and Administrative details
Corporate trustees – names of the directors at the date the report was approved
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Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
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## Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
Names and addresses of advisers (Optional
information) Type of adviser Name
Address
Name of chief executive or names of senior staff members (Optional information)
## Exemptions from disclosure
Reason for non-disclosure of key personnel details
## Other optional information
## Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Fritwell Village Hall Registered Charity number 1194546
Reports & Accounts
31[st] December 2022
Fritwell Village Hall
Registered Charity Number 1194546
Reports & Accounts
Contents
- Charity Information
- Profit & Loss Account
- Balance Sheet
- Notes to the Accounts
Charity Information:
Trustees:
Mrs Cass Miller Jones – Chair Mrs Helen Metcalfe – Secretary Mrs Gail Barnhill – Treasurer Mrs Glynis Lowdon Mrs Christine Denton Mrs Vivienne Harding Mr Colin Smith Mr Daniel Kimber Ms Sarah Penkethman Ms Kelley Hood
Registered premises Fritwell Village Hall Fewcott Ropad Fritwell OX27 7QA
Registered Charity number 1194546
## Fritwell Village Hall
## Profit & Loss Account
|Proft & Loss Account|||
|---|---|---|
|**Sales/Income**|**2022**|**2021**|
||£|£|
|Hall Hire|4240.12|2294|
|Bar|16801.6
2|7693|
|Grants|3417.00|10917|
|Cushion Club|411.35|205|
|Flower Show|857.07|1060|
|Cofee Mornings|278.8|299|
|Donations & Sundry|290.81|779|
|Talks|1490.21|0|
|Bingo|187.00|0|
|**Total**|**27973.**
**98**|**2324**
**7**|
|**Cost of Sales**|9475.68|4672|
|**Gross Proft**|**18498.**
**3**|**1857**
**5**|
|**Administration**|||
|**Expenses**|||
|Rates|87.04|44|
|Water Rates|457.97|490|
|Wif|489.66|0|
|Electricity|1963.4|813|
|Cleaning|1586.06|1506|
|Gardening|540.00|576|
|Licences|865.88|550|
|Insurances|864.58|849|
|Repairs/premises
Expenditure|3849.58|3873|
|Domain Renewal|72.00|72|
|Sundry Expenses|639.61|717|
|Deposit returns|100.00|0|
||**11515.**
**78**|**9490**|
|Legal & Professional Fees|2353.2|2240|
|Capital expenditure|241.96|149|
|Total Expenses|**14110.**
**94**|**1187**
**9**|
|Operating Proft|**4387.3**
**6**|**6696**|
|Proft before taxation|**4387.3**
**6**|**6696**|
|Tax on ordinaryactivities|**0**|0|
|Net Proft for fnancial
year|**4387.3**
**6**|**6696**|
Fritwell Village Hall Balance Sheet As at 31[st] December 2022
## **Assets**
**2021**
**2022**
|**Current Assets**|||
|---|---|---|
|Stock Held|792.29|556|
|Cash|696.41|1239|
|Current Account|12479.4|9575|
|Savings Account|42089.7
6|40000|
|Cheques to be
banked|0|62.5|
|**Total**|**56057.**
**86**|**51432.**
**5**|
## Fritwell Village Hall
**Notes to the accounts:** For year ending 31[st] December 2022
## **Sales/Income:**
## **Grant income**
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Covid Grant CDC 2667
Mid - Counties Co- 250
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Op Jubilee grant CDC 500
## **Sundry Income & Donations**
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Equipment/Car Park
Hire 150
Interest 90.81
Bank
Compensation 50
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## **Expenditure:**
## **Repairs & renewal**
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Cleenol replacement £17.4
sanitiser 1
Brown Bin Charge 36
Fire door & window repairs 250
3423.
Replace flooring 14
Key box 24.99
Pat testing equipment 27.24
Replacement card terminal 70.8
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**Legal & Professional fees:**
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Completion of transfer
to CIO 644
Redevelopment of the
hall 1709
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## **Sundry Expenses:**
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447.4
Jubliee 7
Incidentals 68.44
Printing 123.7
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