2023-12-31-accounts - Setter Brittany Pointer Rescue

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	No (if any)
	For the period from	01/01/2023	To	31/12/2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Adoption Fees	78,008			78,008	101,641
Donations	28,640	-	-	28,640	26,530
Fundraising	4,499	-	-	4,499	4,536
Merchandise	6,366	-	-	6,366	1,739
Miscellaneous	12	-	-	12	102
Amazon Smile	856	-	-	856	824
Easyfundraising	221	-	-	221	464
	-	-	-	-	-
*Sub total*(Gross income for AR)	118,603	-		118,603	135,837

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					135,837

Shelter Fees	77,557	-	-	77,557	87,702
Transport Costs	34,188			34,188	29,451
VeterinaryCosts	4,503			4,503	7,219
Fees	743			743	-
Fundraising		-	-	-	-
Merchandise	3,631	-	-	3,631	400
Postage	785	-	-	785	355
Insurance	30	-	-	30	-
Microchips	871	-	-	871	1,310
Internet Services	233	-	-	233	267
Miscellaneous	1,126	-	-	1,126	1,897
Office Costs	*355*	-	-	355	9
**Sub total **	124,023	-	-	124,023	128,611

A4 Asset and investment
purchases, (see table)
	-	-		-	-
	-	-		-	-
**Sub total **	-	-		-	-	-

*Total payments*	124,023	-		-	124,023	128,611

*Net of receipts/(payments)*	- 5,420	-		-	- 5,420	7,227
A5 Transfers between funds	-	-	-		-	-
A6 Cash funds last year end	42,917	-	-		42,917	35,690
*Cash funds this year end*	37,497	-		-	37,497	42,917

CCXX R1 accounts (SS)

31/10/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Ben Mellars Details Details Details Details Natwest Paypal Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,040 - 15,457 - - - 37,497 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ben Mellars	Endowment funds to nearest £
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			Date of approval
	Ben Mellars	Ben Mellars	31/10/2024

CCXX R2 accounts (SS)

31/10/2024

Trustees’ Annual Report for the period

From 1/1/23 Period start date To 31/12/23 Period end date

Charity name: Setter Brittany Pointer Rescue

Charity registration number: 1194511

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is for the benefit of the public to relieve the suffering of abandoned and former working dogs in Spain. In particular by: • Providing and maintaining rescue homes or other facilities for the reception, care and treatment of such animals
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the charity are to arrange adoptions in the UK for the dogs. This involves advertising the dogs for rehoming via social media and Pets4Homes. Each applicant is interviewed and home checked for suitability before transport to the UK is arranged. We continue to work very closely with our Spanish counterparts at Adopta En Los Abedules. They provide the shelter and welfare for dogs that SeBPRA are responsible for. They arrange all the necessary veterinary checks and procedures on our behalf. Without their help it would not be possible for SeBPRA to operate. Key fundraising activities supported through the year include sale of merchandise and the Great North Run. We had 5 supporters participating in the Great North Run on behalf of SeBPRA.
5Statement confirming whether the trustees have had regard to the guidance	Para 1.18	The trustees have had regard to the Charity Commissionʼs guidance on public benefit

issued by the Charity Commission on public benefit

when planning all events and determining how best to utilise funds raised.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	SeBPRA is entirely run by volunteers and could not function without their time and dedication. We are extremely grateful for their ongoing support. All our volunteers are part time, and make considerable sacrifices to support SeBPRA in addition to their other responsibilities away from the charity. Over 100 hours of volunteer work is regularly completed each week from more than 8 volunteers.
Other		N/A

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2023 was a successful year for SeBPRA. It marked the second anniversary of the charity and during this period we were able to rehome 123 dogs within the UK. We had a number of volunteers who participated in the Great North Run which raised £1565. It was also the first year we held a SeBPRA coffee morning which raised £1,406. We spent £82,060 in providing welfare and veterinary care to over 200 dogs during this period. The charity continues to be entirely run by volunteers.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	Whilst no formal objectives are set for any given period, the Trustees are constantly striving to increase fundraising for SeBPRA and looking for alternative ways of doing this. We work tirelessly to rehome as many dogs as practical and safe to do so and aim to increase the number year on year. In 2023 a total of 123 dogs were adopted. Rehoming continues to be challenging due to changing legislation and import requirements.
Performance of fundraising activities against objectives set	Para 1.41	With adoption numbers similar levels seen in 2021-22. This resulted in continued increased shelter costs as supply continues to outstrip demand. In addition, there were a number of failed adoptions during the year, where adopters circumstances changed, which has resulted in additional kennelling costs until a new home could be found. We do our utmost to minimise these costs by arranging adoptions in a timely manner, unfortunately the demand to rehome dogs is not constant and there are some quieter periods which results in an increase in expenditure. Whilst our fundraising income has remained at a consistent level, our merchandise sales have increased in the year. This has been due to greater emphasis being placed on sales and launch of new products including 2024

		christmas cards, natural treat boxes and various clothing items. We have noticed a change in shopping trends and as such we are trying to transition to becoming a more sustainable shop with the aim of selling quality products with a purpose, at a fair price.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the year end the charity had £37,497 in the bank. This was £5,499 less than at the previous year end. We see this as a positive as we have met our obligations to our dogs and still been able to maintain a healthy balance to cover any unexpected expenses. We have also seen a number of failed adoptions which have incurred costs from providing emergency kennelling. We continue to monitor the cash position of the charity to ensure enough reserves are kept. We aim to identify any potential future threats to cashflow and adjust our fundraising efforts to suit to minimise any potential effects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are kept to ensure we are able to cover any emergency costs that may arise whilst a dog is in the rescue, specifically unforeseen veterinary costs. They may also be used where an adoption fails and emergency accommodation is required for the dog. The level of reserves required is yet to be determined, but we aim to keep a minimum of £10,000 but we will look to set this out in a reserves policy in 2024. This will take into account historical data to determine a sufficient level.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Given the strong cash position of the charity, there is no uncertainty surrounding the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds is from adoption fees and fundraising/merchandise sales amongst our Facebook community and members of the general public. The adoption fees remain around 70% of income and help us provide support to the dogs currently in the shelter and cover all their welfare and veterinary costs.

		The funds raised from fundraising activities and merchandise sales accounts for 10%, which really helps to cover an unforeseen costs that may arise i.e. failed adoption requiring emergency shelter in the UK. 30% of fund received are in donations in the form of one off donations or monthly recurring donations. We are incredibly thankful to the supporters who are able to help us this way. Both fundraising and merchandising has remained consistent.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Risk 1 Lack of adopters – The UK dog shelters are very full following covid and we therefore see a reduction in good applications. The charity has not compromised on the adoption requirements, so the number of dogs imported has reduced, however as a breed rescue we have to not compete directly with UK dog shelters, but more with UK dog breeders. However the risk of a lack of adopters is still an ongoing concern. Plan To identify any potential outlets where dogs could be advertised that is not currently being used. To review our website and facebook pages to ensure they are optimised to receive maximum traffic. Develop a greater platform on other social media including Instagram to attract a potential adopters from a wider audience. Risk 2 Fundraising – Due to the continued challenges to with our own costs increasing due to additional testing requirements, potential adopters circumstances due to high inflation and the cost of living crisis, it is becoming increasingly more challenging to raise the funds required. Plan

We aim to undertake a similar events to those that have worked well previously including Great North Run, SeBPRAthon, coffee mornings and auctions. A review of all our merchandise is to be undertaken to ensure each item offers value for money whilst still helping the charity raise funds. To reduce our stock inventory where possible to minimise costs and work with suppliers who can supply items following each order. To approach adopters to see if they wish to cover any of our additional costs not included within the adoption fee i.e. brucella testing. We are looking to increase the size of our team to help us expand our fundraising capabilities and reach a greater pool of people. Risk 3 Import of dogs – the charity faces risk in the constantly evolving nature of the rules and additional costs to import the dogs to the UK following the change in rules post Brexit. Plan To review all government communications regarding import of dogs to the UK. Continue in our efforts of providing our feedback to the relevant government departments on their proposals. To review our operational processes where changes occur to ensure compliance. Risk 4 As the charity has grown the working structure has evolved and the breed teams work more independently of each other. The charity needs to ensure the management and communication is effective. Plan To perform a review of the structure to ensure the charity is operating in the most efficient manner. N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 18/05/2021
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first trustees, any new trustees are appointed for a period of 3 years at an AGM held in May.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Sarah Stainsby – Trustee/Co-ordinator Ben Mellars – Treasurer Tessa Hodgkinson – Trustee/Co-Ordinator Dawn Barwick – Trustee Jo Vale – Rehomer Laura Langham - Rehomer Vicky Capps - Rehomer Nicola Ferrero – Homechecker Mary Jansen - Rehomer All volunteers involved in rehoming are in communication on a day to day basis. Sarah and Tessa co-ordinate the breed rehoming teams and assign work to each volunteer based on the breed of dog they are responsible for. The majority of communication is completed virtually as we have no physical premises and our volunteers are all located in different areas of the country. Trustee meetings are conducted virtually each quarter.
Relationship with any related parties	Para 1.51	N/A

Other		The success of the charity is due to both the tireless work of all our volunteers all of whom are striving to help SeBPRA and to our loyal supporters and adopters.

Reference and Administrative details

Charity name	Setter Brittany Pointer Resuce
Other name the charity uses	SeBPRA
Registered charity number	1194511
Charity’s principal address	SeBPRA Belmont Business Park Durham DH1 1TW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	S Stainsby
	D Barwick
	B Mellars
	T Hodgkinson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Ben Mellars Full name(s) Ben Mellars Position (eg Secretary, Treasurer Chair, etc) Date 31/10/2024