2022-12-31-accounts

Trustees’ Annual Report for the period

From 1/1/22 Period start date To 31/12/22 Period end date

Charity name: Setter Brittany Pointer Rescue

Charity registration number: 1194511

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is for the benefit of the public to relieve the suffering of abandoned and former working dogs in Spain. In particular by: • Providing and maintaining rescue homes or other facilities for the reception, care and treatment of such animals
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the charity are to arrange adoptions in the UK for the dogs. This involves advertising the dogs for rehoming via social media and Pets4Homes. Each applicant is interviewed and home checked for suitability before transport to the UK is arranged. We continue to work very closely with our Spanish counterparts at Adopta En Los Abedules. They provide the shelter and welfare for dogs that SeBPRA are responsible for. They arrange all the necessary veterinary checks and procedures on our behalf. Without their help it would not be possible for SeBPRA to operate. Key fundraising activities supported through the year include sale of merchandise, the Great North Run and our charity auction. We had 7 supporters participating in the Great North Run on behalf of SeBPRA. It was also the second time we have held a charity auction. A number businesses and SeBPRA supporters very kindly donated

		lots of items that could be used in the auction which proved to be a great success, with a high level of engagement from our supporters.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the Charity Commissionʼs guidance on public benefit when planning all events and determining how best to utilise funds raised.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	SeBPRA is entirely run by volunteers and could not function without their time and dedication. We are extremely grateful for their ongoing support. All our volunteers are part time, and make considerable sacrifices to support SeBPRA in addition to their other responsibilities away from the charity. Over 100 hours of volunteer work is regularly completed each week from more than 8 volunteers.
Other		N/A

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2022 was a successful year for SeBPRA. It marked the first anniversary of the charity and during this period we were able to rehome 161 dogs within the UK. We had a number of volunteers who participated in the Great North Run which raised £1740. We spent £95,721 in providing welfare and veterinary care to over 200 dogs during this period. The charity continues to be entirely run by volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Whilst no formal objectives are set for any given period, the Trustees are constantly striving to increase fundraising for SeBPRA and looking for alternative ways of doing this. We work tirelessly to rehome as many dogs as practical and safe to do so and aim to increase the number year on year. In 2022 a total of 161 dogs were adopted. Rehoming continues to be challenging due to changing legislation and import requirements. Since Covid there are approximately an extra 12m dogs in the UK.
Performance of fundraising activities against objectives set	Para 1.41	With adoption numbers similar levels seen in 2018-19. This resulted in continued increased shelter costs as supply continues to outstrip demand. In addition, there were a number of failed adoptions during the year, where adopters circumstances changed, which has resulted in additional kennelling costs until a new home could be found. We do our utmost to minimise these costs by arranging adoptions in a timely manner, unfortunately the demand to rehome dogs is not constant and there are some quieter periods which results in an increase in expenditure. Whilst our fundraising income has remained at a consistent level, our merchandise sales have dropped in the year. This has been due to time constraints

		on the volunteers who have been unable invest as much time in the online shop as previous years. We have noticed a change in shopping trends and as such we are trying to transition to becoming a more sustainable shop with the aim of selling quality products with a purpose, at a fair price.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the year end the charity had £42,917 in the bank. This was £7,227 more than at the previous year end. We see this as a positive as we have met our obligations to our dogs and still been able to increase our funds despite a reduction in adoptions, meaning more dogs have been in the shelter for longer durations resulting in increased costs. We have also seen a number of failed adoptions which have incurred costs from providing emergency kennelling. We continue to monitor the cash position of the charity to ensure enough reserves are kept. We aim to identify any potential future threats to cashflow and adjust our fundraising efforts to suit to minimise any potential effects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are kept to ensure we are able to cover any emergency costs that may arise whilst a dog is in the rescue, specifically unforeseen veterinary costs. They may also be used where an adoption fails and emergency accommodation is required for the dog. The level of reserves required is yet to be determined, but we aim to keep a minimum of £10,000 but we will look to set this out in a reserves policy in 2023. This will take into account historical data to determine a sufficient level.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Given the strong cash position of the charity, there is no uncertainty surrounding the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds is from adoption fees and fundraising/merchandise sales amongst our Facebook community and members of the general public. The adoption fees remain around 76% of income and help us provide support to the dogs currently in the shelter and cover all their welfare and veterinary costs.

		The funds raised from fundraising activities and merchandise sales accounts for 5%, which really helps to cover an unforeseen costs that may arise i.e. failed adoption requiring emergency shelter in the UK. Whilst fundraising has remained steady, merchandise has been lower than anticipated.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Risk 1 Lack of adopters – Due to the reduction in working from home, there has been a reduction in the number of adopters having sufficient time to devote to a new pet. Plan To identify any potential outlets where dogs could be advertised that is not currently being used. To review our website and facebook pages to ensure they are optimised to receiver maximum traffic. Develop a greater platform on other social media including Instagram to attract a potential adopters from a wider audience. Risk 2 Fundraising – Due to the continued challenges to peoples circumstances due to high inflation and the cost of living crisis, it is becoming increasingly more challenging to raise the funds required. Plan We aim to undertake a similar events to those that have worked well previously including Great North Run, SeBPRAthon and auctions. A review of all our merchandise is to be undertaken to ensure each item offers value for money whilst still helping the charity raise funds. To reduce our stock inventory where possible to minimise costs and work with suppliers who can supply items following each order.

We are looking to increase the size of our team to help us expand our fundraising capabilities and reach a greater pool of people. Risk 3 Import of dogs – the charity faces risk in the constantly evolving nature of the rules and additional costs to import the dogs to the UK following the change in rules post Brexit. Plan To review all government communications regarding import of dogs to the UK. Continue in our efforts of providing our feedback to the relevant government departments on their proposals. To review our operational processes where changes occur to ensure compliance. N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 18/05/2021
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first trustees, any new trustees are appointed for a period of 3 years at an AGM held in May.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Sarah Stainsby – Chair/Co-ordinator Ben Mellars – Treasurer Tessa Hodgkinson – Trustee/Co-Ordinator Dawn Barwick – Trustee Jo Vale – Rehomer Laura Langham - Rehomer Vicky Capps - Rehomer Lucy Sheldrake - Rehomer All volunteers involved in rehoming are in communication on a day to day basis. Sarah and Tessa co-ordinate all the rehoming teams and assign work to each volunteer based on the breed of dog they are responsible for. The majority of communication is completed virtually as we have no physical premises and our volunteers are all located in different areas of the country. Trustee meetings are conducted virtually each quarter.
Relationship with any related parties	Para 1.51	N/A
Other		The success of the charity is due to both the tireless work of all our volunteers all of

whom are striving to help SeBPRA and to our loyal supporters and adopters.

Reference and Administrative details

Charity name	Setter Brittany Pointer Resuce
Other name the charity uses	SeBPRA
Registered charity number	1194511
Charity’s principal address	SeBPRA Belmont Business Park Durham DH1 1TW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	S Stainsby
	D Barwick
	B Mellars
	T Hodgkinson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) B Mellars Full name(s) Ben Mellars Position (eg Secretary, Treasurer Chair, etc) Date 17/7/2024

	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	No (if any)	No (if any)	No (if any)	CC16a
	For the period from		01/01/2022		To		31/12/2022
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £		Restricted funds to the nearest £		Endowment funds to the nearest £		Total funds to the nearest £		Last year to the nearest £
Adoption Fees	101,641						101,641		98,849
Donations	26,530		-		-		26,530		24,533
Fundraising	4,536		-		-		4,536
Merchandise	1,739		-		-		1,739		3,663
Miscellaneous	102		-		-		102		29
Amazon Smile	824		-		-		824		212
Easyfundraising	464		-		-		464		183
	-		-		-		-		-
Sub total(Gross income for AR)	135,837		-		-		135,837		127,469
A2 Asset and investment sales, (see table).
	-
	-								-
Sub total	-								-
Total receipts A3 Payments
									127,469
Shelter Fees	87,702		-		-		87,702		63,269
Transport Costs	29,451						29,451		62,141
VeterinaryCosts	7,219						7,219		4,283
Fees	-						-		277
Fundraising	-		-		-		-		664
Merchandise	400		-		-		400		1,669
Postage	355		-		-		355		417
Insurance	-		-		-		-		1,035
Microchips	1,310		-		-		1,310		1,562
Internet Services	267		-		-		267		128
Miscellaneous	1,897		-		-		1,897		1,324
Office Costs	9		-		-		9		360
**Sub total **	128,611		-		-		128,611		137,129

A4 Asset and investment
purchases, (see table)
	-		-			-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
Total payments	128,611		-			-		128,611		137,129
Net of receipts/(payments)	7,227		-			-		7,227		- 9,660
A5 Transfers between funds	-		**- **		-			-		-
A6 Cash funds last year end	35,690		-		-			35,690		45,350
Cash funds this year end	42,917		-			-		42,917		35,690

CCXX R1 accounts (SS)

17/07/2024

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature B Mellars Details Details Details Details Natwest Paypal Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,923 - 19,994 - - - 42,917 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ben Mellars	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
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			-
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			When due (optional)
			Date of approval
	B Mellars	Ben Mellars	17/07/2024

CCXX R2 accounts (SS)

17/07/2024

2

SeBPRA AUDITORS REPORT 2022

1. Introduction

I have completed a ‘light touch’ audit of the SeBPRA accounts in accordance with Charities SORP (FRS102). The main objective of the audit was to provide the Trustees of SeBPRA with reasonable assurance over the accuracy of the Annual Accounts and to provide an independent review of the financial transactions for the period 1 January to 31 December 2022.

2. Method

The Treasurer provided me with electronic financial records for the year including bank account transactions and Paypal account transactions for the year. The records were checked for validity, reasonableness, accuracy, completeness and timeliness. A sample of transactions were chosen and traced to the source banking documents, and a reconciliation from the opening to closing balances was carried out.

3. Audit Opinion

In my opinion the Accounts accurately represent the financial position of SeBPRA as at 31 December 2022.

There was a surplus in the year to December 2022 of £7,227. Accumulated funds are £42,917 at 31 December 2022.

4. Findings and Recommendations

The completeness and accuracy of the records supporting the Accounts are good and detailed.

A handful of reporting errors were found and subsequently corrected by the Treasurer.

I was able to see a breakdown of two payments relating to transport costs, split by travelling dog but no invoice was available. I understand that this is now paid on production of an invoice which is the preferred method.

The adoption fees, shelter fees are calculated on a spreadsheet, checked and authorised by another person then paid by a further person.

Recommendation: This segregations of duties is good and should be adopted wherever possible. I understand this is difficult in small organisations however, this should be adopted for large payment amounts.

There is no financial policy in place.

Recommendation: Trustees should agree a finance policy. It would also be good practice to have reserves and fundraising policies in place also. These do not need to be lengthy documents.

There is no formal Risk Register in place.

Recommendation: Prepare and agree a risk register. A traffic light system is useful to identify the level of risk. This should be reviewed and discussed by the trustees together with financial reports at least on an annual basis.

Will Shepherd ACMA

05 July 2024