2023-04-05-accounts - Leamington Round Table Number 164

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Trustees’ Annual Report for the period

From: 1[st ] April 2022 Period start date To Period end date 31[st] March 2023

Charity name: Leamington: LEAMINGTON ROUND TABLE NUMBER 164

Charity registration number: 1194502

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	For such charitable purpose or purposes according to the laws of England and Wales and or to or for the benefit of such one or more charitable bodies trusts associations institutions or organisations established for such charitable purposes as aforesaid and in such shares and in such manner as the club in ordinary meeting shall in its absolute discretion determine or select.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Betterment of the Warwickshire community and its inhabitants without prejudice. We support the elderly, the young, the vulnerable and the general population through donating the money we have raised to local causes and organisations. The organisation's members perform as volunteers and raise money through community events in Warwickshire - such as the Regency 10K Run Race (i.e., https://www.regency10k.co.uk/)and Santa Christmas Sleigh collection (https://leamingtonroundtable.co.uk/), and then give that money to local causes and organisations for the betterment of the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes, we confirm we have.

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	I confirm we do not participate in grant- making activity and thus do not have a policy on this.
Policy on social investment including program related investment	Para 1.38	I confirm we do not participate in social investment activity (i.e. the use of repayable finance to help and organise achieve a social purpose) and thus do not have a policy on this.
Contribution made by volunteers	Para 1.38	Volunteers do not provide any economic contribution (aside from a membership fee which is paid by each volunteer for the annual year known as a ‘capitation fee’). These fees were not paid in this financial year as a choice undertaken by our charity. Volunteers’ key contribution is through the time they provide to support our fundraising events and charity meetings.
Other		Our policy on disbursement of raised funds agreed by trustees is known as ‘our funding principles’.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Raising £20,000+ (as a gross surplus which is income less associated costs) through the annual Regency Run in Leamington Spa and the Santa Sleigh across 3 weeks in December in Leamington Spa. These funds have been disbursed to local community causes as donation benefitting the Leamington and wider Warwickshire community. Some of the funds are held back as reserves for future donations as agreed by Trustees.

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Trustees’ Annual Report for the period From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	We successfully completed our two fundraising events; i) the Regency 10K Run and ii) Santa Sleigh Collections and thus met our annual objectives raising significant funds through these events as shown in our accounts. This ensured that we were successfully able to donate funds of £20,415 back to the local Warwickshire community across a range of diverse organisations supporting the enrichment and betterment of the community.
Performance of fundraising activities against objectives set	Para 1.41	We achieved and performed successfully against our objectives as we raised over £53k in income through our two main fundraising events: i) the Regency 10K Run and ii) Santa Sleigh Collections.
Investment performance against objectives	Para 1.41	I confirm we do not participate in any investment activity.
Other		As a charity we have also taken a decision to support some international causes too when our trustees deem they are critical and required funding. This year we donated £1000 to a Ukraine International Appeal

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Trustees’ Annual Report for the period From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Review: Period Receipts: £54,628 Period Payments: £58,596 (including donations to charities totalling £20,415) Period Net of Receipts: deficit of £3,968 Cash funds last FY: £73,475 Cash funds this period: £69,507
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to guard against risk. For example, our main fundraising events may not take place for a variety of uncontrollable reasons (e.g., pandemic, council doesn’t grant permission, bad weather, etc). Therefore, it is vital we hold reserves of minimum £25,000 per period so we can still operate as a successful charity and support the community even if our fundraising events do not go ahead.
Amount of reserves held	Para 1.22	£69,507 - this can be perceived as high because the charity wishes to guard against any risk of fundraising events not taking place due to unforeseen circumstances.
Reasons for holding zero reserves	Para 1.22	This is not applicable as we do not hold zero reserves.
Details of fund materially in deficit	Para 1.24	This is not applicable as we do not have any fund materially in deficit.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	I can confirm we do not have any uncertainties about the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charities’ principal sources of funds are through two fundraising events; i) the Regency 10K Run (that usually takes place in April each year) and ii) Santa Sleigh Collections (in November/December per year).
Investment policy and objectives including any social investment policy adopted	Para 1.46	I confirm that we do not participate in any investment activity
A description of the principal risks facing the charity	Para 1.46	Two principal risks; 1. We do not enough volunteers to conduct our fundraising activities successfully

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Trustees’ Annual Report for the period

From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

		2. Fundraising events being cancelled due to other unforeseen circumstances
Other		We are always seeking to continually improve as a charity and make our fundraising events bigger and/or more profitable in coming years

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Structure, Governance and Management

Description of charity’s trusts:		Trust Deed
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed (Titled: Round Table Charitable Funds)
How is the charity constituted? (e.g., unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Through trustee and member annual vote at AGM (in April each year)

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51		We ensure we follow strict procedures to induct and train trustees. We ensure trustees have received training on executing our fundraising events internally through existing and past trustees and via guides stored in the charity Google Drive. We also seek to support trustee induction and training through external training (e.g., UK Race Director Course)
The charity’s organisational structure and any wider network with which the charity works	Para 1.51		Our charity is part of a wider network of ‘Roundtable charities’ i.e., www.roundtable.co.uk that operate throughout the UK. We have a structure of three trustees and further members. We hold 1 AGM per year and three quarterly meetings per year to structure and facilitate our decisions and operations.
Relationship with any related parties	Para 1.51		Beyond what has been described above we do not have and formal relationships with other parties.
Other			There is no further information needed to be provided at this stage.

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Trustees’ Annual Report for the period

From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Reference and Administrative details

Charity name	LEAMINGTON ROUND TABLE NUMBER 164
Other name the charity uses	NA
Registered charitynumber	1194502
Charity’s principal address	NATIONAL ASSOCIATION OF ROUND TABLE MARCHESI HOUSE 4 EMBASSY DRIVE EDGBASTON BIRMINGHAM B15 1TP

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Trustees’ Annual Report for the period From: Period start date 1[st ] April 2022 To: Period end date 31[st] March 2023 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
1	Darryl Brown		Leamington Round Table 164
2	Shaktikumar Khunti	Secretary	Leamington Round Table 164
3	Harpal Singh Jageet Singh	Vice Chairman	Leamington Round Table 164
4
5
6
7
8
9
10
11
12
13
14
15
16
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18
19
20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	I confirm we do not hold any assets in this capacity.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	I can confirm this is not applicable to us.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	I can confirm this is not applicable to us.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
NA	NA	NA



Name of chief executive or names of senior staff members (Optional information)
NA

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

SIGNED Signature(s) SHAKTI KHUNTI SHAKTI KHUNTI Full name(s) Shaktikumar Khunti Position (eg Secretary, Secretary SHAKTI KHUNTI Chair, etc) Date 6th June 2025

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Leamington Round Table Number 164	Leamington Round Table Number 164	Leamington Round Table Number 164	1194502	CC16a
Receipts andpayments accounts
For the period from	01-Apr-22	To	31-Mar-23

Section A Receipts and	payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Regency10K Run Race EntryFees	39,777	-	-	39,777	58,357
Regency10K Run Brochure Advertising	2,270	-	-	2,270	4,272
Regency10K Run Sponsorship	8,000	-	-	8,000	6,500
Santa Sleigh Collections	2,826	-	-	2,826	3,388
Miscellaneous Income	1,755	-	-	1,755	279
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	54,628	-	-	54,628	72,796
A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
		-	-	54,628	72,796

Donations to Charities and Good Causes	20,415	-	-	20,415	19,605
Regency10K Run Expenses	34,422	-	-	34,422	25,492
General Administration Costs	2,259	-	-	2,259	2,069
AccountingFees	1,500	-	-	1,500	1,640
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	58,596	-	-	58,596	48,806

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
		-	-	58,596	48,806

	- 3,968	-	-	- 3,968	23,990
	-	-	-	-	-
	73,475	-	-	73,475	49,485
	69,507	-	-	69,507	73,475

CCXX R1 accounts (SS)

06/06/2025

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B3 Investment assets B5 Liabilities	Barclays Bank Accounts Details Natwest Bank Account Details Trade Debtors Details Other Net Assets/ (Liabilities) - as per below *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Trade Creditors Accruals Signature SHAKTI KHUNTI	Unrestricted funds Restricted funds to nearest £ to nearest £ 3,967 - 79,532 - - 13,992 - 69,507 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 870 - - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) 11862 - 3000 - - - - Print Name Shaktikumar Khunti	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)






			Date of approval
			06-Jun-25

CCXX R2 accounts (SS)

06/06/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name Leamington Round Table Number 164	Charity Name Leamington Round Table Number 164	Charity Name Leamington Round Table Number 164

31 March 2023	Charity no (if any)	1194502

1 and 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		6 June 2025

	Andrew WebbFCCA

	Association of Chartered Certified Accountants

	29 Highcroft Crescent, Leamington Spa, Warwickshire, CV32 6BN

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No items

October 2018

IER