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2022-04-05-accounts

Trustees’ Annual Report for the period

From: Period start date 1[st ] April 2021 To Period end date 31[st] March 2022

Charity name: LEAMINGTON ROUND TABLE NUMBER 164

Charity registration number: 1194502

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 For such charitable purpose or purposes
according to the laws of England and
Wales and or to or for the benefit of such
one or more charitable bodies trusts
associations institutions or organisations
established for such charitable purposes as
aforesaid and in such shares and in such
manner as the club in ordinary meeting
shall in its absolute discretion determine or
select.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Betterment of Warwickshire community and
its inhabitants without prejudice. We
support the elderly, the young, the
vulnerable and the general population
through donating the money we have
raised to local causes and organisations.
The organisation's members perform as
volunteers and raise money through
community events in Warwickshire (such
as the Regency 10K Run race and Santa
Christmas sleigh collection) and then give
that money to local causes and
organisations for the betterment of the local
community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Yes, we confirm we have.

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 I confirm we do not participate in grant
making activity and thus do not have a
policy on this.
Policy on social investment
including program related
investment		 Para 1.38 I confirm we do not participate in social
investment activity (i.e. the use of
repayable finance to help and organise
achieve a social purpose) and thus do not
have a policy on this.
Contribution made by
volunteers		 Para 1.38 Volunteers do not provide any economic
contribution (aside from a membership fee
which is paid by each volunteer for the
annual year known as a ‘capitation fee’).
These fees were not paid in this financial
year as a choice undertaken by our charity.
The volunteers’ key contribution is through
the time they provide to support our
fundraising events and charity meetings.
Other Our policy on disbursement of raised funds
agreed by trustees is known as ‘our
funding principles’.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Raising £25,000+ (as gross surplus which
is income less associated costs) through
the annual Regency 10K Run in
Leamington Spa and the Santa Sleigh
across 3 weeks in December in
Leamington Spa and local area. These
surplus funds have been disbursed to local
community causes as donations benefitting
the Leamington and wider Warwickshire
community. Some of the funds are held
back as reserves for future donations as
agreed by Trustees.

Page 2 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Additional information (optional)

Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 We successfully completed our two
fundraising events: i) the Regency 10K
Run, and ii) Santa Sleigh Collections and
thus met our annual objectives raising
significant funds through these events as
shown in our accounts. This ensured that
we were successfully able to donate funds
of £19605 back to the local Warwickshire
community across a range of diverse
organisations supporting the enrichment
and betterment of the community.
Performance of fundraising
activities against objectives
set		 Para 1.41 We achieved and performed successfully
against our objectives as we raised over
£72,000 in income through our two main
fundraising events: i) the Regency 10K
Run and ii) Santa Sleigh Collections.
Investment performance
against objectives		 Para 1.41 I confirm we do not participate in any
investment activity.
Other As a charity we have also taken a decision
in addition to local causes to support some
international causes, when our trustees
deem they are critical and required funding.
In the coming years we may further donate
to international causes.

Page 3 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Review:
Period Receipts: £72,796
Period Payments: £48,806 (including
donations to charities totalling £19,605)
Period
Net of Receipts: £23,990
Cash funds last FY: £49,485
Cash funds this period: £73,475
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to guard against risk.
For example, our main fundraising events
may not take place for a variety of
uncontrollable reasons (e.g., pandemic;
council doesn’t grant permission; bad
weather, etc). Therefore, it is vital we hold
reserves of a minimum of £25,000 per
period, so we can still operate as a
successful charity and support the
community even if our fundraising events
do no go ahead.
Amount of reserves held Para 1.22 £73,475 of net cash funds held - this can
be perceived as high because the charity
wishes to guard against any risk of
fundraising events not taking place due to
unforeseen circumstances.
Reasons for holding zero
reserves		 Para 1.22 This is not applicable as we do not hold
zero reserves
Details of fund materially in
deficit		 Para 1.24 This is not applicable as all funds held are
unrestricted, and as commented above are
held in surplus.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 I can confirm we do not have any
uncertainties about the charity continuing
as a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charities’ principal sources of funds are
through two fundraising events: i) the
Regency 10K Run (that usually takes place
in April per year) and ii) Santa Sleigh
Collections (in November/December per
year).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 I confirm that we do not participate in any
investment activity.

Page 4 of 10

Trustees’ Annual Report for the period

From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

A description of the principal
risks facing the charity		 Para 1.46 Two principal risks;
1. We do not enough volunteers to
conduct our fundraising activities
successfully.
2. Fundraising events being cancelled
due to other unforeseen
circumstances.
Other We are always seeking to continually
improve as a charity and make our
fundraising events bigger and/generate
greater surpluses in coming years.

Page 5 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Structure, Governance and Management

Description of charity’s
trusts:		 Trust Deed
Type of governing document
(trust deed, royal charter)
Para 1.25		 Trust Deed (Titled: Round Table Charitable
Funds)
How is the charity
constituted?
(e.g., unincorporated
association, CIO)		 Para 1.25 Charitable Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Through trustee and member annual vote
at the AGM (in April each year)
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about: where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 We ensure we follow strict procedures to
induct and train trustees. We ensure
trustees have received training on
executing our fundraising events internally
through existing and past trustees and via
guides stored in the charity Google Drive.
We also seek to support trustee induction
and training through external training (e.g.,
UK Race Director Course)
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Our charity is part of a wider network of
‘Round Table charities,’ i.e.;
www.roundtable.co.uk that operate
throughout the UK. We have a structure of
three trustees and further members. We
hold 1 AGM per year and three quarterly
business meetings per year to structure
and facilitate our decisions and operations.
Relationship with any related
parties		 Para 1.51 Beyond what has been described above
we do not have any formal relationships
with other parties.
Other There is no further information needed to
be provided at this stage.

Page 6 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Reference and Administrative details

Charity name LEAMINGTON ROUND TABLE NUMBER 164
Other name the charity uses NA
Registered charitynumber 1194502
Charity’s principal address NATIONAL ASSOCIATION OF ROUND TABLE
MARCHESI HOUSE
4 EMBASSY DRIVE
EDGBASTON
BIRMINGHAM
B15 1TP

Page 7 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

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15		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Darryl Brown 12thMay 2022 to present Leamington
Round Table
Number 164
Shaktikumar Khunti Secretary N/A Leamington
Round Table
Number 164
Harpal Jageet
Singh		 Vice Chairman N/A Leamington
Round Table
Number 164
James Graham
Dowling		 18th May 2021 to 12th
May 2022		 Leamington
Round Table
Number 164

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Page 8 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 I confirm we do not hold any assets in this capacity.
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 I can confirm this is not applicable to us.
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 I can confirm this is not applicable to us.
Additional information (optional)
Type of
adviser
Name
Address		 Additional information (optional)
Type of
adviser
Name
Address		 Additional information (optional)
Type of
adviser
Name
Address
NA NA NA

Name of chief executive or names of senior staff members (Optional information) NA

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NA

Other optional information

NA

Page 9 of 10

Trustees’ Annual Report for the period From: Period start date 1[st ] April 2021 To: Period end date 31[st] March 2022 Charity name: LEAMINGTON ROUND TABLE NUMBER 164 Charity registration number: 1194502

Declarations

----- Start of picture text -----
SIGNED 21/10/2024
Signature(s) SHAKTI KHUNTI
Full name(s) Shaktikumar Khunti
Position (e.g., Secretary
Secretary, Chair, etc)
Date
21/10/2024
----- End of picture text -----

Page 10 of 10

Leamington Round Table Number 164

1194502

Receipts and payments accounts

CC16a

For the period
from		 01-Apr-21 To 31-Mar-22
Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
RegencyRun 10K Race EntryFees 58,357 - - 58,357 11,538
RegencyRun 10K Brochure Advertising 4,272 - - 4,272 -
RegencyRun 10K Sponsorship 6,500 - - 6,500 6,500
Santa Collections 3,388 - - 3,388 1,149
Miscellaneous Income 279 - - 279 - 82
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 72,796 - - 72,796 19,105
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £		 Restricted funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

RegencyRun 10K Race EntryFees		 58,357 - - 58,357 11,538
RegencyRun 10K Brochure Advertising 4,272 - - 4,272 -
RegencyRun 10K Sponsorship 6,500 - - 6,500 6,500
Santa Collections 3,388 - - 3,388 1,149
Miscellaneous Income 279 - - 279 - 82
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 72,796 - - 72,796 19,105
A2 Asset and investment sales,
(see table).		 -
-
-
72,796		 -
-
-
-		 -
-
-
-		 -
-
-
72,796
-
- -
Sub total - -
Total receipts
A3 Payments
19,105

Donations to Charities and Good Causes		 19,605 - - 19,605 20,202
Regency10K Run Expenses 25,492 - - 25,492 7,435
General Administration Costs 2,069 - - 2,069 1,274
AccountingFees 1,640 - - 1,640 -
Bad Debt Expense - - - - 7,777
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 48,806 - - 48,806 36,688
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
36,688
23,990 - 17,583
- -
49,485 67,068
73,475 49,485

CCXX R1 accounts (SS)

21/10/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Shakti Khunto
Trade creditors
Accruals
Details
Details
Natwest Bank Account
Barclays Bank Accounts
Other Net Assets/ (Liabilities) - as per below
Details
Details
Total cash funds
(agree balances with receipts and payments account(s))
Trade debtors
Details		 Unrestricted
funds
Restricted funds
to nearest £
to nearest £
3,967
-
65,263
-
4,245
-
73,475
-
OK
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
7,835
-
-
-
-
-
-
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
2090
-
1500
-
-
-
-
Print Name
Shaktikumar Khunti		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of approval
Shakti Khunto Shaktikumar Khunti 20thOctober 2024

CCXX R2 accounts (SS)

21/10/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Leamington Round Table Number 164 On accounts for the year 31 March 2022 Charity no 1194502 ended (if any) Set out on pages 1 and 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2022 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

 21 October 2024
Andrew WebbFCCA
Association of Chartered Certified Accountants
29 Highcroft Crescent, Leamington Spa, Warwickshire, CV32 6BN

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No items

2

October 2018

IER