## **Charity No: 1194455**
**Report and Financial Statements for the Year ended 31[st] July 2023**
## Contents
|**_Trustees Annual Report for the Year Ended 31 July 2023 .................................................... 3_**|
|---|
|**1.**
**Reference ........................................................................................................................... 3**|
|**2.**
**Structure, Governance and Management ........................................................................... 3**|
|**3.**
**Objectives & Activities ........................................................................................................ 3**|
|**4.**
**Public Benefit ..................................................................................................................... 4**|
|**5.**
**Achievements and Performance ......................................................................................... 4**|
|**6.**
**Financial Review ................................................................................................................. 4**|
|**INDEPENDENT EXAMINER’S REPORT ........................................................................................... 6**|
|**Statement of Financial Activities ................................................................................................. 7**|
|**Balance Sheet ............................................................................................................................. 8**|
## Trustees Annual Report for the Year Ended 31 July 2023
The Trustees, being the Committee including the Officers, present their annual report with the financial statements of the Society for the Year ended 31[st] July 2023.
## 1. Reference
- a. HOPS (Harrogate Operatic Players) Musical Theatre Company
- b. Also known as HOPS (Working Name)
- c. Charity Number: 1194455
- d. Gift Aid Number: FXAMYEX7
- e. Trustees for the financial period ending 31[st] July 2023
- i. Richard Lill (Chairman) – appointed 15/06/2021
- ii. David Hartley (Treasurer) - appointed 29/09/2021
- iii. Jane Rutherford (Secretary) – appointed 04/10/2022
- iv. Catherine Hellas – appointed 13/05/2021
- v. Stephen Graham – appointed 13/05/2021
- vi. Lucy Thackwray – appointed 15/06/2021
- vii. Daniel Stanford – appointed 15/06/2021
- viii. Sancha King – appointed 15/06/2021 – resigned 04/10/2022
- f. President: Christine Littlewood – appointed 29/09/2021
## 2. Structure, Governance and Management
- a. HOPS is a Charitable Incorporated Organisation (CIO), run by a Committee consisting of 3 Officers and up to 9 Committee Members (ie. a maximum of 12 Trustees)
- b. HOPS was founded in 1924 and was previously run as an Unincorporated Association (UA) until converting to a CIO on the 13[th] May 2021.
- c. The governing document is the Constitution which was created on 7[th] May 2021.
- d. Trustees are elected by the membership at the AGM and will retire after no more than 3 years of service but may be re-elected the same year.
- e. The President is appointed by acceptance of an invitation by the Committee and remains President for one year.
- f. HOPS raises funds from the public but does not work with professional fundraisers or commercial participators.
- g. HOPS does not have any trading subsidiaries.
- h. No trustees received any remuneration or benefits from the charity or any payments except for reimbursement of direct expenses.
## 3. Objectives & Activities
- a. HOPS is an amateur dramatics group operating mainly within the Harrogate District, but also has members from the surrounding areas; York, Ripon and West Yorkshire.
- b. The objectives of the society are;
- i. to educate the public in the dramatic and operatic arts,
- ii. to further the development of public appreciation and taste in the said arts,
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- iii. to assist and further such charitable institutions and charitable purposes as the committee shall, from time to time, determine and in furtherance of this objective but not otherwise.
- c. These objectives are fulfilled by the regular production of high quality, amateur shows, with performers drawn from throughout Yorkshire.
- d. The Committee aims to:
- i. produce an annual show which is performed at a venue in the Harrogate District, usually the Harrogate Theatre,
- ii. produce a smaller show,
- iii. and to organise and run workshops to develop the theatrical skills of the membership and wider community.
- e. The Committee meet regularly, usually once a month, in order to ensure the charity is achieving these aims.
- f. Occasionally HOPS may raise funds on behalf of other charitable causes which are proposed and voted for by the members of the society at the AGM.
## 4. Public Benefit
- a. We have referred to the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
## 5. Achievements and Performance
- a. Our main show, Chitty Chitty Bang Bang ran from 13[th] to 17[th] June and was played over 6 performances to a total audience of 2751, raising ticket sales of £61,673.
- b. Theatre Tax Relief was applied for and gained for the two performances of Kinky Boots in 202223. The amount awarded was: £10,922 and accountancy fees for the claim were £1,560 (12.5%+VAT).
- c. Fundraising over the period has been a success. We have held several social events with the main aim of bringing our membership closer together; the Knaresborough bed race, summer BBQ, after show party and Christmas party. In addition we held two very successful coffee mornings which raised £1,376 between them. In particular these public fundraising events could not be a successful as they are without the amazing support we have from our members.
- d. This year there we held one workshop, a Masterclass with Damien Poole Theatre Company for the education of our members and the general public.
## 6. Financial Review
- a. At the end of the period our general funds stand at £100,759 (unrestricted) and £5,000 (restricted).
- b. Reserves Policy: The society will maintain a reserve to at least continue fund-raising activities and to cover the production costs of our main show. The reserves will be equivalent to the sum of the last two years running costs plus the average actual costs of the last two main shows (minus the theatre statement and rounded to the nearest thousand), to a maximum of £50,000. Our current Reserves Threshold for 2022-23 was: £50,482 = £50,000
The average cost of the previous two shows was: £45,479 + £54,859 = £50,169
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The proposed Reserves Threshold for 2023-24 is: £3,369 + £3,776 + £50,169 = £57,314 = £50,000
Subsequent to the AGM the proposed Reserves Threshold of £50,000 will be held in a Savings Bank Account, separate to the main society working account. If reserves are to be used by the Committee, then they shall be used in support of the stated activities to improve the financial status of the Society.
- c. There were no instances in 2022-23 where the reserve fund was used.
- d. The Reserves Threshold will be reviewed each year and agreed at the AGM.
- e. We ran 6 fundraising events over the year which contributed a total of £3,317 to the society. This was from a combination of coffee mornings and social events.
- f. Over the period the society has received donations from our members and supporters. We would like to say a big thank you for these donations and to the Committee, our playing and nonplaying members, helpers, supporters and friends, for all their support and help throughout the year.
## Trustees
The Trustees of the Society during the period were:
Richard Lill (Chairman) David Hartley (Treasurer) Jane Rutherford (Secretary) Catherine Hellas Stephen Graham Lucy Thackwray Daniel Stanford Sancha King – resigned 04/10/2022
Signed on behalf of the Trustees
Richard Lill (Chairman) Dated: 28[th] November 2023
David Hartley (Treasurer) Dated: 28[th] November 2023
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INDEPENDENT EXAMINER’S REPORT
## **TO THE TRUSTEES OF HOPS**
**On accounts for the period** 31 July 2023 **Charity no 1194455 ended (if any)**
**Set out on pages** 7 to 16
**Responsibilities and basis of** I report to the trustees on my examination of the accounts of the above charity **report** (“the Trust”) for the period ended 31 July 2023.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:** 27 November 2023
**Name:**
Neil Adshead
**Relevant professional FCA. Institute of Chartered Accountants in England and Wales qualification(s) or body (if any): Address:** Creative Tax Reliefs Ltd Room F14A, First Floor, Bolton Arena, Arena Approach, Horwich, Bolton, BL6 6LB
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6
Statement of Financial Activities for the year ended 31 July 2023
|Notes
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
3
Charitableactivities
4
Bankinterest
Other income
5
**Total**
**EXPENDITURE ON:**
Charitableactivities
6
Support and governance costs
7
**Total**
**NET INCOME**
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD||Unrestricted
Funds
£
3,432
69,780
349
10,942
84,503
69,196
6,999
76,195
8,308
92,451
100,759||Restricted
Funds
£
-
-
-
-
-
-
-
5,000
5,000|Totalfunds
2023
£
3,432
69,780
349
10,942
84,503
69,196
6,999
76,195
8,308
97,451
105,759||Totalfunds
2022
£
78,849
113,862
17|
|---|---|---|---|---|---|---|---|
||||||||192,728
90,056
5,221|
||||||||95,277|
||||||||97,451|
||||||||-|
||||||||97,451|
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7
## Balance Sheet
as at 31 July 2023
|Notes
**FIXED ASSETS**
8
**CURRENTASSETS**
Cash at bank
**CREDITORS**
Amounts falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
10
Unrestrictedfunds
Restrictedfunds
**TOTALFUNDS**|Unrestricted
funds
1,050
100,309
101,359
600
100,759
100,759||Restricted
funds
-
5,000
5,000
-
5,000
5,000
5,000
-
5,000||Total
funds
2023
1,050
105,309
106,359
600
105,759
105,759
105,759
100,759
5,000
105,759||Total
funds
2022
250
107,196|
|---|---|---|---|---|---|---|---|
||||||||107,196
9,995|
||||||||97,201|
||||||||97,451|
||100,759
100,759
-||||||97,451|
||||||||92,451
5,000|
||||||||97,451|
**The financial statements were approved by the Board of Trustees and authorised for issue on 28/11/23 and were signed on its behalf by:**
**Richard Lill**
**Chairman**
**David Hartley**
**Treasurer**
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Notes to the Financial Statements
**For the year ended to 31 July 2023**
## 1. GENERAL INFORMATION
**HOPS (Harrogate Operatic Players) Musical Theatre Company is a charitable incorporated organization (CIO) registered with the Charity Commission in England and Wales (charity number 1194455). The registered address is Harrogate Business Centre, Hammerain House, Hookstone Avenue, Harrogate,HG2 8ER. The CIO was formed on 13 May 2021.**
## 2. ACCOUNTING POLICIES
**Basis of preparing the financial statements**
**These financial statements have been prepared in accordance with the charity’s constitution, the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.**
**The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.**
**Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.**
**The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.**
3. Going concern
**The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information in making their assessment. Based on these assessments, the Trustees have concluded that they can continue to adopt the going concern basis in preparing the annual report and accounts.**
4. Public benefit entity
**The charity meets the definition of a public benefit entity under FRS 102.**
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## 5. Income
**All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.**
**For donations to be recognised the charity will have been notified of the amounts. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.**
6. Expenditure
**Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.**
**Charitable activities are support costs and costs relating to the governance of the company apportioned to charitable activities. All expenditure is inclusive of irrecoverable VAT.**
7. Employees
**There were no employees during the period**
8. Tangible fixed assets
**Tangible fixed assets are carried at cost.**
**Depreciation is not provided on the President’s Badge since it has such a long expected useful life that any depreciation charge is not considered material.**
**Depreciation is provided on equipment at a rate calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: - Equipment 33% straight line basis**
9. Taxation
**The charity is exempt from corporation tax on its charitable activities. The charity is not registered for VAT**
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10
## **Notes to the Financial Statements-**
**Continued For the year ended 31 July 2023**
10. Fund accounting
**Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.**
**Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.**
**Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.**
## 11. Debtors
**Short term debtors are measured at transaction price, less any impairment.**
## 12. Cash and cash equivalents
**Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value.**
13. Creditors
**Short term creditors are measured at the transaction price.**
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## Notes to the Financial Statements
for the year ended 31 July 2023
## **3 DONATIONS AND LEGACIES**
|Donations
Donation from HOPS
Fundraising|Unrestricted
funds
115
-
3,317
3,432|Total
Total
2023
2022
£
115
729
-
75,056
3,317
3,064
3,432
78,849|
|---|---|---|
A donation of £75,056 was received from the HOPS unincorporated association. This represented all funds from that charity.
## **4 INCOME FROM CHARITABLE ACTIVITIES**
|Ticketsales
Advertsing
Membership
Programme/merchandisesales
Raffle ticket sales
Workshops
**5**
**OTHER INCOME**
Theatre tax relief claim
Libretto deposits
**6**
**CHARITABLE ACTIVITIES COSTS**
Productioncosts
Merchandise/programmes
Support to local charity|2023
£
60,447
375
5,290
1,481
2,187
-
69,780
2023
£
10,922
20
10,942
2023
£
67,067
2,129
-
69,196||2022
£
104,586
1,490
2,510
3,003
2,113
160
113,862
2022
£
-
-
2022
£
87,105
2,251
700
90,056|
|---|---|---|---|
|||||
|||||
|||||
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Notes to the Financial Statements - Continued for the year ended 31 July 2023
## **7 SUPPORT AND GOVERNANCE COSTS**
|Advertising and marketing
Accountancy
Bankfees
Generalexpenses
Insurance
Legalexpenses
Printing and stationery
Subscriptions
Depreciation
Training
Website, IT and consumables|2023
£
1,763
2,160
-
133
1,421
-
-
476
400
267
379
6,999|2022
£
1,660
540
33
141
991
1,317
6
389
-
-
144|
|---|---|---|
|||5,221|
Governance costs relating to the independent examination total £600
## **8 TANGIBLE FIXED ASSETS**
|**COST**
At 1 August 2022
Additions
At 31 July 2023
**DEPRECIATION**
**At 1 August 2022**
Charge for year
At 31 July 2023
**NET BOOK VALUE**
At 31 July 2022
At 31 July 2023
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income|President's
badge
£
250
-
250
-
-
-
250
250||Equipment
£
-
1,200
1,200
-
400
400
-
800
2023
£
600|Total
£
250
1,200
1,450
-
400
400
250
1,050
2022
£
9,995|
|---|---|---|---|---|
||||||
## **9 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
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Notes to the Financial Statements - Continued for the year ended 31 July 2023
## **10 MOVEMENT IN FUNDS**
|At
01/08/2022
£
**Unrestricted funds**
Generalfund
92,451
**Restricted funds**
Allan Milbourne fund
5,000
Totalfunds
97,451
The Allan Milbourne fund is held for enhancement of backstsage crew
For the period ended 31/07/22
At
13/05/2021
£
**Unrestricted funds**
Generalfund
-
**Restricted funds**
Allan Milbourne fund
5,000
Totalfunds
5,000
**TRANSACTIONS WITH TRUSTEES**
4 trustees were reimbursed for expenses totalling £3,537 (2022 £3,289) forthe
following:
Productioncosts
Supplies for fundraising events
Raffle ticket books
Subscriptions
Equipment
Insurance
Advertising||Page
Net
At
movement
31/07/2023
£
£
8,308
100,759
-
5,000
8,308
105,759
Net
At
movement
31/07/2022
£
£
92,451
92,451
-
5,000
92,451
97,451
2023
2022
£
£
1,237
3,008
771
154
-
106
144
21
1,200
-
114
-
71
-
3,537
3,289||At
31/07/2023
£
100,759
5,000
105,759|At
31/07/2023
£
100,759
5,000
105,759|
|---|---|---|---|---|---|
|||||||
|||||||
|||||At
31/07/2022
£
92,451||
||||||5,000|
||||||97,451|
||||||
2022
£
3,008
154
106
21
-
-
-
3,289|
## **11 TRANSACTIONS WITH TRUSTEES**
14
Notes to the Financial Statements - Continued for the year ended 31 July 2023
## **12 RELATED PARTY DISCLOSURES**
‘Your Lionheart Print’, a company owned by Richard Lill, was paid £1,596 (2022 £140) for merchandise. No amount was outstanding at the year end.
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