WEST END (BURNLEY) CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DE￿MBER 2024 The trustees present their report f or the period l Jonuary 2024 to 31 December 2024. The trustees are pleased to conf irm that they have endeavoured to ensure that this report & the attached accounts meet the required standards of the Charity Commission. ADMINISTrATIVE INFORMATION Chari Name istration Number Principal Off ice West End 1194444 West End Community Centre Venice Street 8urnley 88114BA Burnle CIO BOARD OF TrUSTEES DUR￿ PERIOts OF REPORT Annette Bailey Marie Durkin Julie Foirclough Sharon Harrison Bea Foster Chris Keene Sandra Moolgoaker Paul Reynolds Lynsey Turmore Anita Robins Rebecca Robins AUE)rroks Ipsum Accountants Limited 16 High Holborn LONDON WCIV 6BX BANKERS Yorkshire 8ank/Vir9in Money 25 Manchester fioad Burnley BBII IHX LEASEHOLD AGREEMENT wrrH LANCASHIRE COUNTY COUNCZL We secured a 125- ear lease f or our communi centre in October 2020. STrUCWRE. GOVERNA￿ & MANA6EMwr West End (Burnley) Cto is o charitable incorporated organisation a was registered with the Charity Commission on 12 May 2021. having converted from a community interest company. During the period covered by this report we continued to work with our original or9anisational development consultant. who caried on working Wlth us, even though we hod no fundin9 to cover his time. This led to us decidin9 to moke him an Honomry Life Member of our chority, because we were so impressed with his dedication a prof essionalism. He advised us how to f ulf il our duties in respect of governance & mano9ement by organising o cycle of regular meetings during the year to look at the f ollowing issues., a) General business meetin9s at least every quarter that enable trustees to receive re9ular progress reports on key areas of work, which includes monitoring income & expenditure. b) The ongoing development & quarterly review of our detailed business plan, usin9 0 RAG rating process to identif y pro9ress & actions needed to ensure we consistut meet our targets. c) The regular review of our core policies with work bein9 done during the reporting period on safeguarding & equality/diversity. We continued to use the nominated trustee roles & these covered early years. diversity, centre monagement/improvement. odult/welfare services & child/youth development. with a standard f orm being drawn up f or trustees to submit reports on issues they'd oddressed. This approach has hod some benef its & we will continue to keep it under active review to enable trustees to engage in & report upon specif ic areas of activity undertaken by the charity. We also began to discuss ways in which we can involve our nursery parents more in their Child's learning through contributing to the ongoin9 development a improvement of Happy Faces. AcrtvrriES DELIVERED I)URING THE REPORTING PERIOD - HOW WE DELIVERED PUBLIC BENEFrr IN PURSUANCE OF OUR CHARrrABLE AIMS Happy Foces Childcare: This is our Of sted registered nursery & we have continued to deliver 15 hours each week during term-time to childrenaged 2-4 years, based on using the government's voucher scheme to draw down o regular income. This enables our excellent staf f team to deliver a high-quality earty years curriculum that prepares our children for the transition to reception classes. We also worked during the period to identify potential f unding sources to enhance the core of f er a this has particularly f o¢ussed on strengthening our ability to support children with additional needs & their f amilies. An Ofsted inspection took place just bef ore the start of the reporting period & we were pleased to receive a judgement of 'GOOD' as a setting, Wlth our staf f team a nominated trustee working hard during 2024 to successf uly address the areas for improvement contained in the report. opportunities f or a local woman with a leornin9 disability to take part as o valued member of the group. Wednesday Social aub: This group meets on a weekly basis & undertook a variety of activities during the reporting period, including arts/craf ts. lif elong learning. bingo, peer support. f undraising activities & trips. They also organised a highly successf ul Christmas social event & this attracted a wide range of residents f rom local supported housing schemes (includin9 one for adults with learnin9 disabilities). Publlclty/Promotlon: We reviewed the woy in which we promote the centre a our activities which has led to a new social media strategy being adopted that includes new PO9es on Facebook & Instagram. We have also secured support f rom Burnley 8orou9h Council in respect of creotin9 on ef f ective website & work on this issue is ongoing, which includes integratin9 the site with our social media outlets. Par¢nt/Toddlers 6roup: We established a weekly session alongside Happy Faces Childcare & this has helped promote our nursery, which has contributed to an increased take-up of places. It has also enabled us to improve en9a9ement levels in respect of porents/carers, with two of them now acting os representatives. New Volunteers/Members: We were plettsed to recruit two enthusiastic young adults who are working with us on promoting f undraising opportunities f or our centre, including o monthly online raf f le a approaching local businesses to secure the donation of discounted materials f or building improvements. We also identif led a need to enhance our ability to work with lo¢al people f rom the refu9ee/asylum seekers communities, because this has increased in recent years. This will be a high priority in 2024 & beyond, with the ultimate goal of establishing ourselves as a 'Ploce Of Welcome,, which will hopef ully lead to this important group of people f eelin9 conf ident of attendin9 Qctivities. joining as members & becoming trustees in due course. 2co aub: We successfully relaunched our 200Club at the end of the year as a means of securing re9ulor monthly contributions towards centre running costs. which will ultimately lead to a sum of £3.CQO per annum. Plans are also being developed to increase the take-up of numbers to 500 within the next 2-3 years, which would result in on annual income of £7,500 (or 15°A of the average annual cost of operating OLtr centre). Round Our Way: Continued to work with Burnley Youth Theatre & other partners on this exciting youth-led project. which includes support f or the target group allocating resources for three projects described below. We worked with Burnley Borough Council, Burnley Youth Theatre, Cherry Fold cps a Coal Clough Academy to reach agreement on the installation of £13,000 worth of accessible ploy equipment in our local park. Young people were enabled to allocate the f unds f rom the budget allocated for them to set priorities & they then chosethe items of equipment as part of a wider decision-making project. Women's 6roup: This weekly group continued to thrive during the reportin9 period & they took part in a wide variety of social, educationol & cross-¢ultural activities. This included craf t-based projects, discussion groups, lif elong learning courses a other activities designed to meet the needs of members. The group also contributed to wider centre activities. including the orgonisation of a successful Christmos Fair, which raised funding forthe groupa the centre itself. The group also took part in a cross-cultural arls project with a women's group from the Chai Centre, who are from Orlh East Burnley's South Asian community. This was linked to our wider work on diversity a community cohesion, with the women producing a banner incorporating a statement chosen by local young people (Diversity Is Our Destiny). The groups were also enobled to create t-shirts & badges Using other slogans that were generated by the youn9 people, which were made durin9 sessions in school & community settings. After-school Club., This group also ran on o weekly basis & it's run by the same trustees & volunteers who contribute towards the Women's Group & its work. It is a f amily club & parents/carers are encoura9ed to take part in their child's activities. which will hopef ully be taken back into a home setting. Another si9nif icant port of the club's work revolves around the provision of a nourishin9 cooked tea. along with opportunities f or baking & other culinary activities. West End Local Hlstory 6roup'. This group used to meet every month & hos built upon work carried out with a Heritage Lottery Fund grant that looked at the impact WWI had on the pupils of a local primary school. Group members olso used their own experiences of growing UP to share inf ormation & they brought in personal items that illustraled their own lives. The group were also keen to explore people's experiences of working in local mills & other workploces a also researched into the history of local f amilies who lived in the old workhouses. These activities have now been incorporated into the Wednesday Social Club (see below) a these issues are covered once a month as part of this group's wider programme. Actlvltl¢s For Children/Youn9 People.. We worked in partnership with Burnley Leisure to deliver the Fit a Fed'holidoy hunger, programme, which used government f undin9 to operate activities durin9 core school holidays. This involved qualif led sports coaches delivering o variety of physical activities, with our experienced teom of volunteers supporting the progromme through the provision of healthy fcod. They also provided complementary activities including arts/craf ts, table games & generally providing emotienol support & nurture for children attendin9 the sessions. The same team were also responsible f or delivering af ter-school sessions during term-time, including a dodgeball club & a youth sports night. Textile froup: This group continued to meet on a weekly l)aSiS & used sewing. crocheting, needlework & similar craf ts to develop new skills & make new f riendships. The social aspects of the group are a crucial part of its role, as it enabled members to provide proctical a emotional support f or each other, in addition to which they provide will continue to be our core policy in respect of f inanciol risk ossessment, which will be considered alongside our ef f orts to diversify income sources & reduce our dependence on one or two f ixed-term grants. This approoch was enhanced by the establishment of two cash f low panels & they covered the operation of Hoppy Faces & the day-to-doy operation of our centre. which are the main areas of expenditure across the organisation. GRANT MAKIP4 POLtcy We didn't distribute any fundin9 through makin9 grants dltring the reporting period, because we didn't generate any surplus f unds that would enablt us to adopt this approach. We did continue to provide access to f ood support & asscciated items like cleanin9 a personal hygiene products for local families in need, which built upon our partnership working with Burnley Together/Downtown. DEVELOPMENT PROJEcr Trustees were pleased to continue to receive f urther f inancial support in 2024 f rom the Tudor Trust in respect of our centre development project. which involves a grant for a 3-year period that enables us to employ o part-time development worker. The postholder has helped establish some new activities during the reporting period including a weekly board 9omer's group (with a monthly extra session) & o street dance group. t)evelopment work was also undertaken during this period to set up a well-being group a a Men's shed proJect. which ccntinued to be o focus of work into 2025. The project olso mode a big contribution to the suecessf ul diversity f estival in October 2024, which included working closely with partners from the SW Burnley Community Action Network to develop a comprehensive programme of social/cultural activities that celebroted diversity & promoted community cohesion. We also worked with cultural partners like Culturapedia to orrange f amily theatre shows at our centre duriThJ school holidays. which intludes accessin9 f ree tickets for the target group f or perf ormances ot mainstream arts venues in Burnley. RESERVES POLIC Trustees are mindf ul of their responsibilily lo ensure that the charity is able in due course to establish suf f icient reserves to cover ongoing expenditure f or at least 3 months, which olso includes the capacity to respond to unforeseen chollenges. This applies to revenue spending & trustees accepted that they still needed to address this issue in 2024 & beyond. Budgetary pressures prevented us from allocL)ting much time to this issue, becouse trustees f elt that their absolute priority had to be the day-to- doy generation of income to sustain the operation of the centre. Trusttes also continue to be aware o* the need to set aside f unds f or planned maintenance in the tentre. because the asset transfer highlighted the f act that Lancashire County Council hadn't invested in this type of work for over 8 years. We Diversity Festlval: We worked with a wide variety of partners through SW Burnley Community Action Network to plan & deliver a varied programme of activities developed by local youn9 people f rom two local schools to celebrote diversity & promote cohesion. They allocateda sum of £4,5CQ from the budget that was allocated for them to make decisions. with a further£14.500 being added froma Shared Prosperity Fund grant we secured os matched f Ltnding. The highly successf ul f estival included activities in several buildings across our community & the programme included o family theatre session, world music workshops, a world food event, a music performance night & an extremely busy f un day using our centre & the adJacent pork. Oth¢r Regular Activit1￿. We delivered our annual Christmas support programme f or vulnerable households & families, which includes f ood. presents, gif t vouchers. ener9y support & personol/household hygiene products. Our lead trustee & team of volunteers at CABIN Care & Share (charity shop) continued to review its operations, including staf f ing arrangements. opening days/times, recording systems & publicity, SW Burnley Community A¢tlon Network: We continued to work with partners on the development of a variety of engagement activities that enobles us to determine local priorities more ef f ectively. This orea of work includes the development of shared approaches to the or9anisation of activities aimed at delivering upon the vision agreed by our partnership in 2024. This inclLrdes the work undertaken by partnership members in support of the diversity festival. which included f urther opportunities f or community engagement with members of the public who attended various activities. FINANaAL RISK ASSESSMENT Our re9ular board meetings reviewed income & expenditure during the reporting period & this enabled trustees to take in-year decisions to odjust our budgets, which were split into two dif f erent headings, each of which hos its own bank account; l. West End Community Centre (which covers all income & expenditure directly related to the premises). 2. West End (Burnley) CIO (which covers all f inancial transactions relating to project activity & the direct delivery of services). This system involves internal transf ers f rom operational activities to contribute towards centre running costs, with these f igures bein9 included in all bids f or f unding. We tookadvice onthis f rom our consultdnt & it was agreed that Ihis approach provided us with clarity in respect of monitoring the ef f ectiveness of our f inancial management strategies. We inslalled the Xero packnge during the reporting period & began dealing with payroll issues f rom April 2024, with its use f or f inancial reporting being gradually introduced during 2024. We also carried out regular reviews on the impact of inf lation on centre running costs a continued to develop strategies aimed at increasing income a decreasin9 Costs. This carried out a detailed annual condition survey during this period to determine the extent of the work we needed to carry out, which will remoin a high priority for trustees in f uture years. Work will be prioritised by trustees by f OCUSSing on energy ef f iciency. security a protecting the f abric of the building in the f irsF instance, with LED lighting being f itled durin9 the period as part of this approach. We also drew up plans for upgrading loft insulation & installin9 0 CCTV 5ryStem, based on using tra ined volunteers to carry out the work. Fundraising activities aimed at generatin9 the income needed to purchase the equipment/moterials began in the lotter part of 2024. based on aiming to complete this important work during early-mid 2025.. priINCIPAL FUNDIbXG SOUR Trustees have continued to af f irm their commitment to developing an income strategy that generates f unds f rom multiple sources. rather than relying too much on a limited number of f ixed-term grants. We currently have a high dependence on grants from the public & third sectors & these sources of f unding are becoming even more competitivt thon in previous years. This presents additional challenges to our charity a trustees are continuing to look for a 9rant to enable us to employ a part-time f unding of f icer to build capacity in our organisotion in respect of this crucial skill. Trustees have also worked during this period to maximise earned income throu9h lettings, f und mising events, a monthly 200 club & increasing income from membership fees a sessional contributions. We also reviewed our charying structure towards the during the reportin9 period & the changes we made in the previous year continue to be welcomed by users. particularly the 25°A discount f or people livin9 in our immediate area. Gronts f or projects will continue to be a major source of income f or us in f uture years, but we will ensure that appropriate sums are always included in f unding bids f or premises d associated administrative/manasementcosts. This is an issue that trustees will keep under active review & we will seek to ensure the costs we receive match our octual runnin9 Costs. We also worked hard to secure a keaching Communities grant to support organisational development goals. including ¢entre/charity management & capacity buildin9 in respect of trustees a other volunteers. This bid was ultimately unsuccessful & we continue to seek fundingforthese areasof activity. because they're a critical part of our succession planning with regards the gradual replacement of older trustees a volunteers. INVESTMENT POUCI Trustees reviewed this issue & still don't believe that the development of an investment policy is a high priority at this stage, because we don't hove any surplus f unds available that would enoble us to consider makin9 medium to lon9-term investments. This issue will be kept under annual review in the light of our developing f inancial position & ony change in strategy will be highlighted in a subsequent annual report. It was also 09reed that the priority for any future surplus over current expenditure would be to build up our operational reserves to a suf f icient level in the f irst instance. PAYMENT OF TrUSTEES No trustees were pttid f or carrying Out this role during the accounting period. other than any approved expenses to which they were entitled. One trustee (Julie Fairclough) waspaid for her work as nursery manoger but received no renumerotion in respect of her role as a trustee. This approach had been approved by the Charity Commission as port of the process of converting from a CIC to a CIO. STATEMEhrr OF TRUSTEES. RESPONSIBILMES Trustees are f ully aware of their responsibilities f or preparing & submitting an annuol report & f inancial statements in accordance with applicable laws & accounting standari & practice. This means that trustees will ensure that annual statements are drawn up which give a f air & accurate view of the f inancial position of the charity. which includes a summaryof theincomereceived during therelevont period & the uses to which it was put in respect of contributin9 towards our charitable aims. In preparing these statements trustees will.. a) Select suitable accountin9 policies a apply them consistently in line with current guidonce a best practice. b) Draw up detailed annual estimates of expenditure a moke judgements & spendiTh3 decisions that ore prudent & reasonable. c) Prepare the accounts on the 'going concern, basis unless it is inappropriate to assume that the charity will continue in business. d) Ensure that proper accounting records ore kept throughout the f inancial year that disclose with reasonable accuracy the f inancial position of the charity at any 9iven time. e) Take all reasonable steps to ensure the saf eguarding of the assets of the charity. which includes taking appropriate action f or the prevention & detection of f raud a other irre9ularities. The trustees for the purposes of charity law who served durin9 the period of this report are set out on page l of this report. Approved by the trustees & signed on their behalf by., Annette Bailey (Chair) tjate: 11 / lu/2 WEST END (BURNLEY) CIO
CHARITY NUMBER 1194444 ACCOUNTS YEAR END 31 DECEMBER 2024
2024 2023
Turnover received £ £ Income £ £
West End Ops 127,112 West End (Burnley CIO) - Happy faces 144,741
West End CC 69,024 West End CC 62,314
196,135
207,055
Delivery costs and Project support expended Delivery costs and Project support expended
PURCHASES 3,195 PURCHASES 56,536
EQUIPMENT 156 EQUIPMENT 0
UTILITIES, INTERNET & TELECOMS 13,588 UTILITIES, INTERNET & TELECOMS 20,510
SUBS 751 SUBSCRIPTIONS 249
NURSERY RESOURCES 1,179 NURSERY RESOURCES 3,497
TRAVEL & SUBSISTENCE 816 TRAVEL & SUBSISTENCE 19
LEASING 8,540 LEASING 2,691
PREMISES COSTS 1,170 PREMISES COSTS 4,200
LICENSE FEES 170 LICENSE FEES 565
VOLUNTEER EXPENSES 103 VOLUNTEER EXPENSES 973
SALARIES 65,583 SALARIES 83,589
PAYE 4,722 PAYE 7,318
PENSIONS 2,002 PENSIONS 2,417
EMPLOYERS COSTS 540 EMPLOYERS COSTS 757
STAFF TRAINING 81 STAFF TRAINING 1,076
STAFF ENTERTAINMENT 130 STAFF ENTERTAINMENT 0
REPAIRS & MAINTENANCE 730 REPAIRS & MAINTENANCE 3,249
CLEANING 899 CLEANING 985
PROJECT ACTIVITIES 64,736 PROJECT ACTIVITIES 47,596
COMPUTER CONSUMABLES & REPAIRS 1,584 COMPUTER CONSUMABLES & REPAIRS 1,736
INSURANCE 2,885 INSURANCE 1,194
PRINTING, POSTAGE & STATIONERY 4,629 PRINTING, POSTAGE & STATIONERY 1,338
ADVERTISING & MARKETING 10 ADVERTISING & MARKETING 15
ACCOUNTANCY FEES 686 ACCOUNTANCY FEES 175
PROFESSIONAL FEES 483 PROFESSIONAL FEES 1,092
SUNDRY EXPENSES 300 SUNDRY EXPENSES 300
Total delivery costs and Project support expended 179,668 Total delivery costs and Project support expended 242,078
Surplus 16,467 Deficit -35,023
Total funds b/fwd 34,849
Surplus in the year 16,467
Total funds c/fwd (31.12.2024) 51,316 Total funds carried forward are all liquid reserves across 2 bank accounts
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## **Independent Examiner's Report to the Trustees of West End (Burnley) CIO** I report to the Charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2024. ## **Responsibilities and basis of report** The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** The charity’s gross income exceeds £250,000, which requires an examiner to be appointed from a listed body. I confirm that I am qualified to undertake the examination because I am a member of the ACCA, which is one of the listed bodies, in section 124 of the Charities Act 2011. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records 3. the accounts do not comply with the applicable reporting requirements I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Iqbal Chowdhury FCCA** Association of Chartered Certified Accountants 16 High Holborn London WC1V 6BX Date : 22/09/2025