WEST END (BURNLEI) CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 t)ECEMBER 2023 The trustees present their report for the period l January 2023 to 31 December 2023. The trustees (we pleased to confirm that they have endeavoured to ensure thot this report & the attached accounts meet the required standards of the Charity Commission. ADMINISTrATIVE INFORMATION Chari Name istration Number Principal Off ice West End (Burnl ) cro 1194444 West End Community Centre Venice Street Burnley BBII 4BA BOARD OF TRUSTEES DURING PERIOD OF REPORT Annette Boi ley Marie Durkin Julie Fairclough Sharon Harrison Bea Foster Chris Keene 5ondra Moolgoaker Paul Reynolds Lynsey Turniore Anita Robins Rebecca Robins AUDrroRS Ipsum Accountants Limited 16 High Holborn LONDON WCIV 68X BANKERS Yorkshire Bank/Virgin Money 25 Manchester Road Burnley 8BII IHX LEASEHOLt) AGREEMEl4rr wrrH LANfASHIRE COUNfi COUNCIL We secured a 125- ear lease for our communi centre in October 2020.
STRVCTURE. 60vERNAN & MANA6EMEKr West End (Burnley) cro is a charitable incorporated organisation & was registered ith the Charity Commission on 12 Mqy 2021. having converted from a community interest company. The consult(mt vtho worked with trustees to manage the process of converting to a charitable structure continued to work with us to address core issues around goverrKNce, which focussed primarity on the followiry four oreas.. a) The development of a vision/mission statement that includes a summary of octions & approaches. b) The adoption of a detailed business plon. c) The introduction of nominoted trustees. d) The adoption of a statememt of aims/volues a a code of conduct for trustees & the wider membership. Trustees placed a high priority on drawiry up o vision/mission statement & this incorporated the three words that arose out of 'Round (r Way. which was a youth- led approach to agreeing community priorities. This led to three words being chosen that were incorporated into our vision for 2023/24, with this statement being used to inform the development of our mission statement & the core objectives for our 3-year business plan. This work was supported by an L¥ternal consultant who took us throu9h a comprehensive process that led to key objectives & actions beiNJ a9reed, with our trustees carrying our quarterly reviews of the plan to measure progress using a RAG rating process. Trustees also reviewed their own roles in relation to the oThJoin9 development of our charity's work, which involved us in reseorchiThJ into best practice elsewhere. It was decided that we should mirror the approach adopted by some school governiNJ bodies which involves nominated individuols takin9 the lead on key areas of activity. Trustees were appointed to cover vorious areas of octivity, includiw early years, diversity. centre m(magement/improvement. adult/welf(xre services & childlyouth development, with a stondard form bel drawn up for trustees to submit reports on issues they d addressed. The othÈr key area of organisationol development covered during this period was the work done to define our aims a values as a charity. It dgreed that this should f ocus on 'British Values, as (m easily recognisable description of our apwoach to deliverin9 our core services. This was then incorporated into our membership application form & we were able to use this to encour(vJe members (including trustees) *0 ref lect upon their roles & responsibilities towards each other, service users & the wider community we serve. Trustees also reviewed the eqLb21ity & diversity policy in the light of this Statement & a series of sessions resulted in a comprehensive document beirg produced that evolved duriry several workshops that looked at best practice elsewhere.
AcrIvrrIES t)ELIVERED THE kWRTIs PERIOt+ - HOW WE DELIVERED FXJBLIC BENEFrr IN PlJRsVAN OF OUR CHARITABLE AIMS Happy Faces Chlldcare: This is our Ofsted registered nursery a we have continued to deliver 15 hours each week duriThJ term-time to children aged 2-4 years. bosed on using the government's voucher scheme to dr(w down a regular income. Thts embles our excellent staff team to deliver tt high-quality early years curriculwn that prepares our chi Idren for the transition to reception classes. We also worked during the period to identify potential funding sources to enhance the core offer & this has particularly focussed on streThJthening our ability to support children with additiornl needs & their fomi lies. Women's Group: This weekly group continued to thrive during the reportin9 period & the group took part in a wide variety of social. educational & cross-cultuml activities. This included craft-based projects, discussion groups. lif elon9 learning courses & other activities designed to meet the needs of members. The group also contributed to wider centre activities, includiry the organisation of a successful Christmas Fair, which raised funding for the group & the centre itself. After-school Club: This group also r(m on a weekly basis & it's run by the same trustees & volunteers who contribute towards the Women's Sroup & its work. rt is a fami ly club a parents/tarers are encouraged to take part in their child's activities. which will hopefully be token back into a home setting. Another signif icant part of the club's work revolves around the provision of a Tr)urishin9 cooked tea. along With opportunities for boking & other culinary activities. Wolking 6roup: This weekly group was Set up in p]rtnership with Groundwork a it met each Friday morning. based on members beiThJ led by a trained member of staff who plamed routes with members. This is to ernsure that each walk has an appropriate level of challenge & thot it wovides opportunities for group members to use these routes to undertake regular walks themselves. West End Local History Gr. This group meets every month & has built upon work carried out with a Heritage Lottery Fund grant that looked at the impact WWI had on the pupils of a local prim(ry school. 6roup members also used their own experiences of growing up to share information a they brought in persornl items that illustrated their own lives. The group were also keen to explore people's experiences of working in local mi Ils & other workplaces & also researched into the history of local families who lived in the old workhouses. A¢tiviti¢s For Childrenfi(xwwJ People: We worked in partnership with Burnley Leisure to deliver the Fit & Fed 'holiday hunger, pro9ramme. which used government fundiThJ to operate activities durirKJ core school holidays. This involved qualif led sports coaches delivering a variety of physical activities. with our experienced team of volunteers supportin9 the programme throLvJh the provision of healthy food. They also provided
complementary activities including arts/crafts. table g¢mies & generally providing emotional support & nurture for children attendiThJ the sessions. Football Coaching: A local j10r football team used our sports hall on a weekly basis during autumn/winter to carry out their troining Octivities. This proved to be a useful source of income for the centre & it also etsbled us to develop links with parents & carers who brought their children to the sessions. We were able to use this to encourage the fami lies to take part in other centre activities. which included bookings for children's birthday parties. Textile 6roup: This group continued to meet on a weekty basis & used sewing. crocheting, needlework & Similar crafts to develop new skills a moke new f riendships. The social ospects of the group are a crucial port of its role. as it enabled members to provide practical & emotio7 support for each other. in addition to which they shared activities with the caring a Connecting Group. which provides peer support for people experiencing anxiety & depression. Wednesday Socid Club: This group meets on a weekly Eosis & undertook a variety of activities durirg the reporting period. includiTh3 arts/crafts, lif elong learning. bin90. peer support, f undraisiTh3 actiwties & trips. They also oryanised a highly successful Christmas social event & this attracted a wide range of residents from local supported housing schemes (including one for adults with learning disobilities). Tabletop Sales: These successful fraISing events were organised & run by a combination of trustees. group members & supporters of our centre, with each activity roising between £300-£6W towards core running Costs. These activities also enabled us to engage with local people on a variety of issues. includiNJ attitudes to primary health services & views on how to improve our community throLgh co-operative action. FINANCIAL RISK ASSESSMwr Our regular board meetirys reviewed income a expenditure during the reportihg period that compared estimated f igures for both heodiTrJs agai the sums achieved. This enabled trustees to take in-year decisions to ]djust our budgets, which were split into two diff erent headings. each of which has its own bank account: l. West End Community Centre (whith covers all income & expenditure directly related to the premises). 2. West End (8urnley) cro (which covers all f inancial transactions relating to project activity & the direct delivery of services). This system involves internal transfers from opemtional activities to contribute towards centre runni costs. with these f igures beitsj included in all bids for f uhdin9. We took advice on this f rom our consultant & it was agreed that this approach provided us with clarity in respect of monitoring the effectiveness of our f inancial management strategies.
We also carried out a detailed review of recordirvj & reporting arrangements during 2023, because trustees were keen to ensure that they receive accurate & detailed information on our f ihancial position. It was agreed that we needed to identify a suitable online f inancial marwement package that would enable us to carry out our own p¢woll functions, which would lead to savings on the current aangeMentS & enhance our effectiveness. It would also allow for more detailed & varied management reports to be available for trustees. p¢wticularly for the wide variety of projects we have operating at any one time. This led to a decision at the end of the reportin9 period to obtain the Xero package & begin dealing with payroll issues from April 2024, with its use for f inancial reporting beirKJ gradwlly introduced duriTh3 2024. GRANT MAKI1 POLICY We didn't distribute any funding through making grants durin9 the reporting period because we didn't generttte (My surplus funds that would enable us to adopt this approach. We did continue to provide access to food support & associated items like cleaning & personal hy9iene products for local fomilies in need, which built upon our partnership working with Burnley Together/Downtown. We also raised income donated by other local charities. faith groups. individuals & trades Lnion supporters to purchase Christmas pre$ents/vouchers. food vouchers a eneryy credits for families with children & for vulnerable adult households. PARTNERSHIP WORKI We worked with a wide variety of partners during the period covered by this report & Some references have been made elsewhere about some of the activities we've undertaken with them. Trustees believe that our community benef its f rom the strong links we've developed with colleagues in the public & third sectors. which is why we've been very active members of SW Burnley Together. This is our VCFS-led neighbourhood partnership & we work closely with each other to develop shared approaches to meeting the needs of local people. We continued to work with local young people on the development of the 'Round Our Way project. which enabled the target group to develop their vision of the kind of community they'd like to live in. This resulted in three words being chosen through o COMMlty ballot & they were: Supportive iverse )n-Judgementol We worked with partners to develop a series of 10 actiors to achieve this vision & during the period covered by the report we were able to secure £13,000 to fund the young people's priorities. These were for the instollotion of Liccessible PygroUnd equipment on our local wrk, the proposed delivery of a diversity festival & the
production of bad9es & t-shirts displayiFvJ slogans they developed. These actions will be delivered duriThJ ear 2024 & the Olrtcomes of this work will be included in our report for 2024. r)EVELOPMENT PROJEcr Trustees were pleased to continue to receive further f iNmcial support in 2023 from the Tudor Trust in respect of a centre development project, which involves a grant for a 3-year period that enables us to employ a part-time development worker. The postholder has worked with trustees, key volunteers & partner organisations to help develop new activities in the centre. which includes the delivery of capacity building training a the delivery of engagement activities & f undraiSiThJ events. The role is split equally between supporting existing groups & lookiry to promote new activities. which involves circulatiThJ publicity moteriols through social Media & newsletters. RESERVES POLICY Trustees are mindful of their responsibility to ensure that the charity is able in due course to est(thlish suff icient reserves to cover owing expenditure for at least 3 months, which also includes the capacity to respond to wrforeseen challenges. This applies to revenue spending a trustees accepted that they need to address this issue in 2023. Budgetary pressures prevented us from allocatir¥J much time to this iue, because trustees felt that their absolute priority had to be the day-tO-d¢ry generation of income to $taIn the operation of the centro Trustees are also aware of the need to set aside funds for plamed maintenance in the centre. because the asset trnnsfer highlighted the fact that Lancashire County Council hadn't invested in this type of work for over 8 years. We carried out a detailed property survey during this period to determine the extent of the work we needed to carry out, which will remain a high priority for trustees in f uture years. Work will be prioritised by trustees by focussing on energy eff iciency, Security & protecting the fabric of the building in the f irst instance. PRINCIPAL FUNDING SOU5 Trustees have continued to aff irm their commitment to developing o diverse income strategy that generates funds from multiple sources. We currently have a high dependence on grants from the public & third sectors & these sources of fundirg are becoming even more competitive than in previous years. This presents additional challenges to our charity & trustees (we l<)oking at ways In whith we could secure support for a part-time funding officer post to build capacity in our organisotion in respect of this crucial skill. Trustees have also worked duriNJ this period to maximise earned income through lettings. f und raisirg events. a monthly 2CM) club & increasing income f rom membership fees a sessional contributions. We also reviewed our charging structure tow¢wds the end of the reportiTh3 period a introduced a 257. discount for
bookings made by hirers living Within our area of benef it. This has been received in a very positive manner & we have begun to see a steady increase in bookings. especially for childrens parties. which will continue to be a priority. Grants for projects will continue to be a maior source of income for us in future years. but we will ensure that appropriate sums are always included in fundi bids for premises & associated adminiStrative/maMgement costs. This is an issue that trustees will keep under active review & we will seek to ensure the costs we receive match our actual runnirg costs. INVESTMENT POLICY Trustees don't believe that the development of an investment policy is a hi9h priority at this stage. because we don't have any surplus funds avai lable that would enable us to consider making medium to long-term investments. This issue will be kept urKler annual review in the light of our developiTh3 f inancial position. PAYMENT OF TRUSTEES trustees were paid for carrying out this role during the accountiThJ period, other than any approved expenses to which they were entitled. One trustee (Julie Fairclough) was paid for her work as nursery manager but received no renumeration in respect of her role as a trustee. This approach had been approved by the Charity Commission as part of the process of converting from a Cfc to a CIO. srATEMENf OF TRUSTEES. RESPONSIBIIrnES Trustees are fully aware of their responsibilities for preparing & submitting an amual report & f inoncial statements in accordance with applicable laws & accounting standards & practice. This means that trustees will ensure that arn1 statements ore drawn up which give a fair & accurate view of the f inancial position of the charity. which includes a summary of the income received duriNJ the relevant period & the uses to which it was put in respect of contributing towards our charitable aims. In preparing these Statements trustees will: a) Select suitable accounting policies & appty them consistently in line with current guidance & best practice. b) E>raw up detailed ann1 estimates of expenditure & make judgements a spending decisions that are prudent & reasonable. c) Prep¢We the accounts on the '90iThJ concern, E*tsiS lesS it is inappropriate to assume that the charity will continue in business. d) Ensure that proper accountiTh3 records are kept throu9hout the financial year that disclose with reosonoble accurocy the fintyncial position of the charity at tmy given time.
e) Take all rettsonable steps to ensure the safe9uarding of the assets of the charity. which includes taking appropriate action for the prevention & detection of fraud & other irregularities. The trustees for the purposes of ch¢wity law who served during the period of this report are set out on page l of this report. Approved by the trustees a signed on their behalf by: Sandra Moolgofther (Chair) Date: a+ / l 0/ 2014- Saved as 'charity annual report 2023.
WEST END IBLIiNLEY) CIO CHARtTY NUMBER 1194444 Ac¢oiwf8 YEAR eND 31 DECEMBER 2023 2023 Turn0 rgo•ivod West End Ops Vvost End CC 119.741 37.314 1,014 33.007 157.056 188.02q D¢llv¢ry Oosts and ProJ•¢t su PURCHASES UTILIME8. INTERNET & TELECOMS SUBS NURSERY RESOURCES TrAVEL & SUBSISYENCE LEASING PREMISES COSTS UCENSE FEES VOLUNTEER EYPENSES SALARIES PAYE PENSK)NS EMPLOYERS COSTS STAFF TRAINING REPAIRS & mAINTENcE CLEANING SMALL PROJECT DEVELOPMENT COMPUTER CONSUMABLES & IAAINfENCE INsURAE PRITrfflNG, POSTAGE & STAMONERY AUVERTISING & MARKETNG ACCOUNTANCY FEES PROFESSIONAL FEES SLNDRY EXPENSES ANO BA CHARGES ort•x nd•d 20,510 249 3.497 19 2,691 10,001 325 2,631 270 2,419 4,1 159 1,C65 80,264 2.935 1.169 973 83.$ 7,318 1417 757 1.076 3.249 3.984 1.215 52,799 1,736 3,113 525 47, 1.738 1.194 15 175 1.320 1,197 Total dllv• sand Pro eot rt•x nd•d 191078 179.418 8uT ludDpficlt 136.0231 603
Ind•pandent Examlner's Rcp•rt t• th• Truste•s olwest End18urnleyl CIO I report to the charity trustees on my examination of the accounts of the chartty for the year ended 31" December2023. R•sponsibllitles #nd basls of Teport As the charl1 Y'S trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACYI. I report in respect of my examinat1on of the charity'5 accounts ¢arried out under section 145 of the Att and in carrying out my examination I have followed all the applicable Directions given by the Charlty Commission under section 14515llbl ol the Act. Indep¢ndent •xAmlnerfs statsment I confirm that l am qu31ified to undertakethe examination because l am a memberofthe ACCA, which is one of the listed Iwdles, in section 124 of the Chartiies Act 2011. HDwever, as the charItS gross income does not exceed £250,OCQ, it has not been mandatory to assign an independent examlner from a listed body. I have completed my examination. I confirm that no material matters have come to my attentton in connection with the examin3tfon givlng me cause to believe that in any matsrial respect: accounting records were not kept in respert of the chartty a5 required by section 130 of the Act; or 2. the accounts do not accord with those reords I have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in thls report In order to enable a proper understsnding of the accounts to be reached. Iqbal Chowdhury FCCA Association of Chartered Certified Accountsnts 16 High Holborn London WCIV 6BX Date .' 08.10.24
Ind•p•nd•nt Examlnoes R•p•rt t• th• Trudw olwest End (8uml•yl CIO report to the charlty trustees on my vAminatlon ofthe accounts of the charlty forthÈ year ended 31# December 2023. R•spon$lbllitl•s and b•sls 01 r•port As the ch3rEty's trLLStee5 you are responsible for the preparation of theacD)unts in a¢cordance with the requirements ofthe Charitie5 Act 2011 ['the kv). I report in resped of my examinat1on of the GhailVs ac¢ounts carrd out under section 145 ofthe Act and In caNyln8 Out my ?MInatiOn I have followed all the applicaNe Dlrectlons ven by the tharlty Commlsslon under section 1451511bl ol the Ind•p•nd¥)t •ximlnefs st•ment l G?nfimi that l am quallfled to undertake the eKamlnatSon CauSe l am a member of the ACC which is one of the Ilsted bodles, In settion 124 of the Chartsles Art 2011. Howe4r, as the chartys gross Income does not eed £250,lx, it h8s not been martdat to assign an ir¥lependent examlnw from a listed body. I have completed my examin*lon. l o)nftrm that no material mattershave com0 tj my attentlon in cjjnllection with the examinatton glvlng me cawto that in ary material respect.. accountlnE rec4Yds were not kept In respect of the charlty asrequired by sethon 130 of the 2. the accounts do rt atcord with those fecords I have no concerns and have come across no other matters In connectlon with the examination to whlch attention should be drawn In this report In 0er to enable a woper understsndinB of the accountsto be reached, Iqbal thowdhury FCCA Assod3tlon of Chart•rnd Cerisfied kcountsnts 16 High Holbom London WCIV 6BX Date . 08.10.24