Annual Trustees’ Report For the year ended 31 August 2023
Youth With a Mission York Charity registration number 1194354
Reference and Administrative Details
Trustees
Deborah Stevenson Elizabeth Fergusson Stephen Bishop Michael Chesterman
Principle Office
The Barnabas Centre 218 Salisbury Terrace York North Yorkshire YO26 4UU
Charity Registration Number
1194354
Bankers
NatWest National Westminster Bank Plc, 250 Bishopsgate London EC2M 4AA.
Trustees’ Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 August 2023.
Structure, governance and management
Nature of the governing document
Youth With a Mission York is a registered charity, number 1194354, and is established as a charitable incorporated organisation under a constitution dated 23 April 2021.
Recruitment and appointment of trustees
The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the constitution.
Risk Management
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Objectives and Activities
Objects and Aims
The objects of the charity are:
To advance the Evangelical Christian faith in accordance with the Statement of Faith in York and throughout the UK for the benefit of the public mainly but not exclusively through street evangelism, religious education and training and to provide outreach and pastoral care for the community.
Public Benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and Performance
Review of Activities
The last twelve months have been one of change for YWAM York. We have welcomed Michael Chesterman to our board of trustees. He brings expertise in running another YWAM team in north England and is experienced in working out our charitable aims in practical ways. We remained a team of three staff members, but we had several volunteers join us in our youth and children’s work. We intentionally tried to reach different demographics and generations with our activities, and we partnered with other local charities to provide free parenting and family courses to our neighbourhood and to start new youth and kids provision in different neighbourhoods of York.
Street Evangelism
We continued our monthly citywide evangelism outside the Belfrey. Renee and Deborah helped to start a citywide network for gospel sharing, through which we hosted an evangelism training and equipping day, an evangelism event on Huntington Road and the monthly Belfrey evangelisms.
We hosted two outreach teams this year - one from YWAM in Brazil and a Mission Adventures team from YWAM Holmsted Manor. It was amazing to be able to go onto the streets with them to do bigger outreach activities than we usually can with just three people!
Religious Education
Through our holiday clubs and weekly children’s work, we continue to teach the children of Leeman Road about what it looks like to be a Christian and what we believe about Jesus. Our weekly kids’ club has grown, and every term, we focus on different aspects of Christian living, such as loving others, sharing, etc. We also tell them Bible stories and allow them to ask questions.
Yvonne worked with a local church to establish a kids’ club in Tang Hall called the Corner Kids, where they teach a Biblical principle every week through games and activities.
We have begun writing a Bible study on the Sermon on the Mount in Matthew that will enable a whole church to study the Bible together. It includes daily individual study, daily family study, weekly small group study and Sunday study for Key Stage 1, Key Stage 2 and youth.
Deborah coordinated citywide Alpha, which included twelve churches running fourteen courses that all began the same week in January, and she co-hosted the Holy Spirit Day for those churches which taught people who were curious about Christianity what it means to be a Christian.
Outreach and Pastoral Care to the Community
We run the Barnabas Centre, a community centre in the Leeman Road neighbourhood of York. We hold a weekly youth night for the local youth and a kids’ club for children after school on a Wednesday. Our youth provision has grown, and we have brought on new volunteers to help us to staff the club. One of the volunteers is the youth worker at the local church.
We also hold holiday clubs and half term clubs for primary school aged children in the school holidays. In addition to our children’s and youth provision, we also host holiday activities at Christmas and Easter for the whole family. We partner with the local food bank to provide food for families at these activities, as well as food for families to take home as needed. Unite, a group of local church youth workers, uses the Barnabas Centre for their monthly meetings, where they plan how they can work together to support the youth of York.
Renee became a part of the planning and leadership team for the Corner, a youth club in Tang Hall that helps to get troubled youth off the streets and gives them constructive activities, games and a meal.
This year we started opening up the Barnabas Centre once a week as a warm space for people to come during cold months. We have Wifi, working space, hot drinks and snacks. Some of the community have even started to do work-from-home there! We received a grant from the York City Council in order to run this activity.
We also started opening our home on a Wednesday evening for students to come and have a space to talk, chill and be in a safe space. We realised that they often don’t have homes to spend time in, and that sometimes they need to know that they can talk through situations or be around different generations.
Leadership
YWAM York is still led by Deborah Stevenson. She is helped in her role by two elders, fellow YWAMers Anne Sloan and Else Tarbitt, who help with the practical and spiritual guidance of the team. In a practical way, she is supported by Eliza Fergusson, a trustee who is a York local and is able to help with creation and implementation of policies.
Building Development
As we now own the Barnabas Centre, we are focussing on maintaining it well. Table and Temple, a local church, rent the Barnabas Centre on a Sunday, and the income has helped us to be able to maintain the building.
We are investigating what it could mean to sell the Barnabas Centre (along with the help of YWAM Limited) and to pursue buying a property in Tang Hall that suits our charitable objectives better and does not require so much maintenance.
Closing Remarks
We are still a small team, but we are grateful to have volunteers and connections with other churches and charities that allow us to have a wide scope across our city. We have tried to broaden our reach to focus on more than just children and youth, and we have also looked into how partnering with other charities through sharing our space, time, materials or expertise can help us to more fully serve the people of York. As always, we have more opportunities than we have time, so we are learning how to stop activities that are not working and allow us to pursue the activities that have a lot of benefit for others - primarily our youth and children’s work and citywide evangelism/ religious education - with excellence.
Financial Review
Income for the year amounted to £28,033 and expenditure £23,070, giving a surplus of £4,963, which was added to our unrestricted fund balance of £5,854 at the end of the year. £16,665 of that money was paid in for 9 Brunel Court, and £15,189 was paid out on 9 Brunel Court.
Going Concern
After making the appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
Policy on reserves
As a newly established charity, we aim to continue to retain reserves of three months of expenses, which we have more than maintained this year.
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The annual report was approved by the trustees of the charity on 30 May 2023 and signed on its behalf by:
__________ Deborah Stevenson, Chair of Trustees
Youth With a Mission York Balance Sheet As of August 31, 2023
Total Fixed Asset Total Fixed Asset Cash at bank and in hand 1291 Nat West Current Account 1295 Barnabas Centre 300.10 1300 9 Brunel Ct. Pot 3,505.94 1305 Funds Pot 1310 Unrestricted Funds Pot 8,176.51 1315 Restricted Funds Pot 1318 Kids and Youth Grants & Donations 588.61 1319 Community Grants & Donations 50.82 3020 Staff Care Pot 60.00 Total 1315 Restricted Funds Pot £ 699.43 Total 1305 Funds Pot £ 8,875.94 Total 1291 Nat West Current Account £ 12,681.98 1294 National Petty Cash 275.31 Total Cash at bank and in hand £ 12,957.29 Debtors 1100 Trade Debtors -33.06 Total Debtors -£ 33.06 Net current assets £ 12,924.23 Net current assets (liabilities) £ 12,924.23 Total assets less current liabilities £ 12,924.23 Total net assets (liabilities) £ 12,924.23 Charity funds 3200 Opening Balance Equity 3,633.05 Retained Earnings 4,327.75 Surplus/(Deficit) 4,963.43 Total Charity funds £ 12,924.23
Youth With a Mission York Profit and Loss by Tag Group September 2022 - August 2023
Total Income 4000 Donations 4001 Unrestricted Donations 5,854.26 4005 Restricted Donations 200.00 4006 Grant Income 1,150.00 Total 4005 Restricted Donations £ 1,350.00 Total 4000 Donations £ 7,204.26 4105 Rent Income 3,677.66 4201 Staff Fees 16,665.00 4202 Staff Care 240.00 Total 4201 Staff Fees £ 16,905.00 4800 Sales of Product Income 230.00 Services 16.39 Total Income £ 28,033.31 Total £ 28,033.31 Expenditures 5004 YWAM Fees 360.00 5101 Hospitality 235.29 5105 Laundry 80.00 5205 Ministry, Mission and Community 35.25 5210 Holiday Club 285.88 5215 Youth Club 268.57 5225 Warm Space 86.16 Total 5205 Ministry, Mission and Community £ 675.86 5301 Offering Allocation 950.00 5601 Outreach 38.36 5725 Purchases 348.06 5110 Food Purchases 16.71 5700 Materials 102.69 6161 Equipment Purchases 931.70 Total 5725 Purchases £ 1,399.16 6005 Light & Heat 668.13 6010 Housekeeping 61.86 6015 Council Tax 91.57 6025 Waste 335.24 6030 Premises Maintenance Costs 103.99 6100 Printing, Postage, and Stationary 20.39 6110 Office Costs 573.97 6201 Insurances 1,320.51 6400 Telephone and Internet 966.17 9 Brunel Court 15,189.38 Total Expenditures £ 23,069.88 Net Operating Income £ 4,963.43
Net Incomel(Expenditure) £ 4,963.43
Youth With a Mission York Balance Sheet
Year end August 31, 2023 v Year to Date to December 31, 2023
| Fixed Asset Total Fixed Asset Cash at bank and in hand 1291 Nat West Current Account 1295 Barnabas Centre 1300 9 Brunel Ct. Pot 1305 Funds Pot 1310 Unrestricted Funds Pot 1315 Restricted Funds Pot 1318 Kids and Youth Grants & Donations 1319 Community Grants & Donations 3020 Staff Care Pot Total 1315 Restricted Funds Pot Total 1305 Funds Pot Total 1291 Nat West Current Account 1294 National Petty Cash |
As of Aug 31, 2023 As of Dec 31, 2023 Comments - 336- - 300- - -- - 3,506- - 3,665- - 8,177- - 8,078- - 589- - 105- - 51- - 51- - 60- - 270- - 699- - 426- - 8,876- - 8,504- - 12,682- - 12,505- - 275- - 88- |
As of Aug 31, 2023 As of Dec 31, 2023 Comments - 336- - 300- - -- - 3,506- - 3,665- - 8,177- - 8,078- - 589- - 105- - 51- - 51- - 60- - 270- - 699- - 426- - 8,876- - 8,504- - 12,682- - 12,505- - 275- - 88- |
|---|---|---|
| - 336- - 300- - -- - 3,506- - 3,665- - 8,177- - 8,078- - 589- - 105- - 51- - 51- - 60- - 270- |
||
| - 699- - 426- |
||
| - 8,876- - 8,504- |
||
| - 12,682- - 12,505- - 275- - 88- |
||
| Total Cash at bank and in hand | - 12,957- - 12,593- |
A reduction in cash at bank |
| Debtors 1100 Trade Debtors Total Debtors Net current assets Net current assets (liabilities) Total assets less current liabilities Total net assets (liabilities) Charity funds 3200 Opening Balance Equity Retained Earnings B/F |
- 33- - 33- |
|
| - 33- - 33- |
||
| - 12,924- - 12,560- |
||
| - 12,924- - 12,560- |
||
| - 12,924- - 12,560- |
||
| - 12,924- - 12,560- - 3,633- - 3,633- - 4,328- - 9,291- |
||
| In Year Surplus/(Deficit) | - 4,963- - 364- |
Current year is losing money |
| Total Charity funds | - 12,924- - 12,560- |
Youth With a Mission York Balance Sheet
Year end August 31, 2023 v Year to Date to December 31, 2023
| As of Aug 31, 2023 As of Dec 31, 2023 Comments |
|
|---|---|
| Friday, Feb 02, 2024 11:21:10 am GMT0 - Accrual Basis |
Youth With a Mission York Profit and Loss by Tag Group
| Income 4000 Donations 4001 Unrestricted Donations 4005 Restricted Donations |
Full Year 1Sept 22 - 31 Aug 23 | Year to Date 1 Sept 23 - 31 Dec 23 |
|---|---|---|
| 5,854.26€ 200.00€ |
2,190.00€ | |
| 4006 Grant Income Total 4005 Restricted Donations Total 4000 Donations 4105 Rent Income 4201 Staff Fees 4202 Staff Care Total 4201 Staff Fees 4800 Sales of Product Income Services Total Income Total Expenditures 5004 YWAM Fees 5101 Hospitality 5105 Laundry |
1,150.00€ £ 1,350.00€ £ 7,204.26€ 3,677.66€ 16,665.00€ 240.00€ £ 16,905.00€ 230.00€ 16.39€ £ 28,033.31€ £ 28,033.31€ 360.00€ 235.29€ 80.00€ |
|
| £ 2,190.00€ 1,277.60€ 5,575.00€ 215.00€ £ 5,790.00€ 6.00€ £ 9,263.60€ £ 9,263.60€ 69.21€ 42.44€ |
||
| 5205 Ministry, Mission and Community 5210 Holiday Club |
35.25€ 285.88€ |
51.94€ 431.74€ |
| 5215 Youth Club 5225 Warm Space Total 5205 Ministry, Mission and Community 5301 Offering Allocation 5601 Outreach 5725 Purchases 5110 Food Purchases 5700 Materials 6161 Equipment Purchases |
268.57€ 86.16€ £ 675.86€ 950.00€ 38.36€ 348.06€ 16.71€ 102.69€ 931.70€ |
£ 526.12€ 316.00€ 0.00€ 5.50€ 6.00€ |
| Total 5725 Purchases 6000 Premises Costs 6005 Light & Heat 6010 Housekeeping 6015 Council Tax 6025 Waste |
£ 1,399.16€ 668.13€ 61.86€ 91.57€ 335.24€ |
£ 11.50€ 420.00€ 456.11€ 49.00€ 75.93€ 81.64€ |
|---|---|---|
| 6030 Premises Maintenance Costs 6100 Printing, Postage, and Stationary 6110 Office Costs |
103.99€ 20.39€ 573.97€ |
1,730.50€ |
| 18.75€ 111.88€ |
||
| 6201 Insurances | 1,320.51€ | |
| 6400 Telephone and Internet 9 Brunel Court Total Expenditures Net Operating Income Net Income/(Expenditure) |
966.17€ 15,189.38€ £ 23,069.88€ £ 4,963.43€ £ 4,963.43€ |
298.40€ 5,463.00€ £ 9,628.04€ -£ 364.44€ -£ 364.44€ |
Wednesday, Jan 31, 2024 02:21:04 pm GMT0 - Accrual Basis
Full Year ESTIMATE 1Sept 22 - 31 Aug 23 Comments
£ 6,570.00 No Grant income rec'd YTD £ 6,570.00 £ 17,370.00 £ 27,790.80
Increased costs Increased costs
£ 1,578.36
£
34.50
High. What makes us this figure?
Not yet paid
£ 28,884.12 -£ 1,093.32 -£ 1,093.32
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of Youth With A Mission York On aGGounts for th• year ended 01 September 2022 10 31 St August 2023 Charity no (If any) 1194354 Set out on pages 2&3 report to the trustees on my examination of the accounts of the above harity ('the Trust.) for the year ended 10111;!fi? Rosponsibilities and As the charity truslees, you are responsible for the preparation of the basis of reFX)rt accounts in accordance with the Charilies Act 20111"the Act"). I report in respert of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under section 145(5Mb) of the Act. Independent The charity's gross income extseded £25,000 and l am qualified to examinerfs statement undertake the examination by being a qualified member of CIMA. I have completed my examination. I confirm that no material matters have come lo my attention {other than that disclosed below") in connection with the examination which gives me cause to believe Ihat in, any material respect.: the accounting records were not kept in accordance with section 130 of the Act- or the accounts did nol accord with the acwunting records; or the accounts did nol comply with the applicable requirements concerning the fom and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independenl examination. I have no concerns and have come across no other matters in connection with the examination to whiGh attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delele the words in the brackets if they do not apply. Signed: Date: 151oG 2¢)L Name: nne Lynch Relevant profèssional qualification(s> or body lif any): Address: Chartered Institule of Management Accountants {CIMAI 24, Wetherby Rd, York. Y026 5BT IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of contsrn (see CC32. Independent examination of Gharity accounts: directions and guidanc6 for examiners). Give here details of any items that the examiner wishes to dlsclose. NIA IER October 2018
Youth With a Mission York Balance Sheet Year end August 31, 2023 v Yoar to Date to December 31. 2023 As ofAug31, 2023 As of Doc31. 2023 Flx•d *ts8•t Tc+ial As$ot ¢a$h at bank and In hand 11 Nat West Current Accoun¢ 336 1295 Barnabas Contr 300 1300 9 Brunèl ¢L Pot 3,506 3.665 1305 Funds Pot 1310 Unr•strl¢tèd Funds Pot 8,177 8,078 1315 R¢stri¢t¢d Funds Pot 1318 Kids and Youth Grants & Donatlons 589 105 1319 Community Grant8 & Donations 3020 Staff Care Pot 51 51 270 Total 1315 Rostrlcted Ftsnd$ Pot 428 Totsl 1305 Funds Pot 8,876 8.504 Totsl 1291 Nat West ¢uvr¢nt Acmunt 12.682 12.503 1294 Natiorbal Petty Cash Totsl ¢a$h at bank and in hand 275 12.957 12,$93 Debt¢Jrs 1100 Trade Doblors 33 33 T+)tal Debtor5 33 33 N•t ¢wr•nt assots 12,924 12,924 12,924 12,924 12,560 Not Current assets Illabllltl881 Total assOts1888 curr611t llabi1ltts 12,560 12.560 Total net assèts Illabilitlèsl Charltyfvnds 3200 Opning Balort¢é Eqylty Retaln•d Earnlng$ BIF ltrF Year surplu[DofleItI Tolal Charltylunds 11560 3,633 4,328 3,633 9,291 4,963 364 12.924 12,560 Fiiday. Feb 02. 2024 11..21..10 am GMTO-Aecrual Basis
Youth With a Mission York Profit and Loss by Tag Group Full Yoar 1Sept22. 31 Au9 23 Year to Dato 1 Spt23- 31 Dec 23 5.85428 2.1.((} 4005 Re61rtctgd Donat 4006 Gr4ni Income 1.150DO T¢4414WS RtrfCthd D¢naihJns 1.350 7J0421 3.177.e6 lig0.00 T¢i•1411W Do0$ 4105 Re1 InctsmE 1,277.60 4201 StaWFe 16.665. 5,575.DO 4202 Slaff Care 240.Lh) 215.QO YDla14201 StaNF••s 16,9Q5. 230.C 4780.O( 6.00 4800 Salok of PwduFilfyfQm• 16.39 Y¢l•l kncom• 28,033.31 9,263.00 24P3&31 9,26JAO EAp•ndftuF•# 360 $101 H06WtsI 61115 Laundry $205 IthRis1ry, $2111 Holidy Club 5215 YouEh Club 23&2 6921 35.25 51.94 285.88 431.74 68.57 5225 Spx• T0ts15205 Mlnistry, Ml¥sloTha•d 5301 offoklni lJb)¢ 5601 ODtroach 86.16 67516 526.12 o.oo 316.00 2826 $72SPurchJses 348.06 5110 Food Purthx 16.71 57110 Mat•rtaL• 102.69 6161 EqUIMpUr¢hde Tow &725 PurrhJs•$ 951 70 6000 Ptsmile Cwts 420.ih) 05 Llythl& H1 6010 HOU8•pIng 6015£onclIT fj6B.13 456.11 61.86 &1.57 75.93 F025Yla61• 524 61.64 ¢0311 Prnrn*•¥ Malnt•nonBO C¢8ts t03S9 1.730.50 610DPrintiTrg, Poylaw.•TrJ8¢JUonary 81111 Offi¢e Costs 20.39 18.75 573.97 111.8$ 1 InsuraD¢es 1,32U.51 t400 T0Phon9nd knl•nwt •8rnno1 Court .17 298.40 15.189.38 Total Eyndttu NetOp•r•tlng In¢¢Jm• Nèt In¢om4(Ey•ndllur•l 23,069.8 4,96J.45 4,963.43 364.44 We80¥Y. JaD31. 20240221..04pm GMTQ.Accrn418as