Trustees. Annual Report for the period Period start date Period end date 01 2024 31 03 2025 From To Section A Reference and administration details Charity name ENGLEFIELD VILLAGE HALL CIO Other names charity is known by Registered charity number (rf any) 1194350 Charity's principal address ENGLEFIELD ESTATE OFFICE THE ESTATE YARD. THE STREET ENGLEFIELD. READING Postcode RG7 SES Names of the charity trustees who manage the charity OFfiee Ilf any} Dates acted rf not for whole Name of person lor body) entitled toa oint trustee ifon Tnjstee narne Duncan Rands Edward Crookes Chair Secretary Treasurer Olivia Macey Hilary Latimer Elizabeth Wirth 04 04.2024 to 31.03.2025 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional inforniation) of adviser Name Address Name of chief executive or names of senior staff members (Optional infonnation) TAR March 2012 Section B Structure, overnance and mana ement Description of the charity's trusts ConstitLrtion Type of goveming document How the charity is constituted CHARITABLE INCORPORATED ORGANISATION Trustee selection methods ie¢i bv, Appointed by resolution passed at a properly convened meeting of the charity trustees. Additional governance issues (Optional information) Following appointment. new trustees are intrOdU￿d to their new role and given access to the trust document library and introduced to the policies and procedures adopted by Ihe charity. The charity trustees are responsible for preparing an annual report and financial slalements in accordance with applicable Saw The law applicable to charities in England and Wales requir8s the charity trustees to prepare financial statements for each year, which give a true and fair view ofthe state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. You may choose to include additional information, where relevant. about.. policies and procedures adopted for the induction and training of Irustees- the charity's organisational structure and any wider neI￿Ork with which the charity relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. In preparing the financial statements. the trustees are required to: select 5Ultable accounting policies and then apply them consistently- obsèrve the m8thods and principles in the Charities make judgements and estimates that are reasonable and prudent., stste whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in Ihe financial statements., prepare the financial statements on the going concern basis unless it is inappropriate lo presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time Ihe financial position of the tharity and lo enable them to ensure that the financial statements comply with the Charities Act 1993, Ihe Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hen￿ taking reasonable steps for the prevention arid detection of fraud and other irre ularilies. TAR Marth 2012 Section C ectives and activities The objects of the CIO are lo establish and run a communily ￿ntre and to promote for the benefit of the inhabitants of the parish of Englefield without distinction of sex. sexual orientation. age, disabilily, nationality, race or political, religious or other opinions the provision of facilities for recreation or olher leisure time occupation of individuals who have need of such facilities by ￿asOn of their youth. age, infimity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of villa e lrfe of the said inhabitants. Summary of the objects of tho charity set out in its governlng document Activities undertaken induded opening the hall for hire and successfully hosting numerous events for the local community including local residents. the sthool. church, parish council, Five A Day Community Garden. We hosted 222 hirers in the year {184 in 2023-241, 103 ofwhich related to bookings for the community including classes open to the public (yoga, baby yoga. messy play. bridge club. pilates, baby massage, baby college. as well as school events. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publlc benefit) Regular rna1ntenan￿ has been carried out this year to ensure the faalilies are in good order. At all times the trustees have had regard to Ihe guidance issued by the Charity Commission on public benefft when setting objectives and in the activities undertaken by the Charity. Additional details of objectives and activities (Optional infomiation) You may choose to include further slalements, where relevant, about: policy on grantmaking., policy programme related investment" Our Trustees and volunteers have given many hours of personal time and commitrnent to the Village Hall for which we are very grateful indeed. contribution made by volunteers. TAR March 2012 Section D Achievements and performance Activities undertaken included opening the hall for hire and successfully hosting numerous events for the local community including local residents. the school, church. parish council. Five A Day Community Garden. We hosted 222 hirers in the year (184 in 2023-24). 103 of which relaled to bookings for the community including classes open to the public (yoga. baby yoga, messy play. bridge dub. pilates, baby massage, baby college, as well as school events. Summary of the main achievements of the charity during the year Section E Financial review The truslees have set a reserves policy. reviewed annually, which requires reserves be maintained at a level which ensures Ihat Englefield Village Hall CIO'S core activity could continue during a period of unforeseen difficulty. A proportion of resetves be maintained in a readily realisable fomi. Brief statement of the charity's policy on reserves We consider it pnjdent that our reserves for day to day expenditur8 should not fall below around six months ex nditure. Details of any funds materially in deficit None Further financial review detsils (Optional inf 13.823 11.236 Bank accounts 31 March 2024 Bank account5 31 March 2015 33.034 46.857 21,798 33,034 STATEMENT OF ASSETS AND LIABILMES AS AT31 MWICH 2025 sh Funds Bank Account 46.857 33.034 Assets Retalned forthe Charlty's fkn Use Furniture and Equipment 15396 Totsl A4sets 62.853 49,030 LlabilMes Nates 151 At 31 March 2025 there were no guar3ntees pr￿ided Chartty. lill At 31 Marih 2Q25. therewere no amounts owed bythecharity whith were secured by a tharge cffj any of the ChariWsa55ets. Trustee Edward Crookes Trustee Duncan Rar•ls Approved by theTrustees: 30th September 21J25 Independent Examiner's Report Report to Ihe trustees Englefield Village Hall CIO On accounts for the year ended 31" March 2025 Charity no (if any) 1194350 I report lo the trustees on my examination of the accounts of Englefield Village Hall CIO (the Charity) for the year ended 31st March 2025. As the Chatiws trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Acr). Responsibilities and basis of report I report in respect of my examination of the Charity's accounls carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5Xbl of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my altenlion in connection with the examination which gives me (ause to believe that in. any material respect= accounting records were not kept in respect of the Charity as required by section 130 of the Act-, or the accounts do not accord with those records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: %-ZI-2L7S Name: Paul Finegan Relevant professional qualification(s) or body (if any): Chartered Accountant Address: 56 Manor Park Drive. Finchampstead, Wokingham, Berkshire, RG40 4XE