## **Trustees Report including the Auditor’s report**
## **Trustees’ Annual Report for the period 1 April 2023 To 31 March 2024**
**Charity name: Metheringham Airfield Visitor Centre Charity registration number: 1194347**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the CIO is to advance**
**the education of the public and**
**provide for the general benefit of the**
**public the preservation and**
**conservation of the buildings, other**
**constructions and related historic**
**artefacts forming part the former**
**Metheringham Airfield as defined in**
**the lease and in connection with 106**
**Squadron of the Royal Air Force, No.**
**5 Group Bomber Command, the Royal**
**Air Force and RAF Metheringham and**
**by the exhibition and public display of**
**historic and informative collections**
**relating thereto.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Providing a place for the public to visit**
**and learn about 106 Squadron and RAF**
**Metheringham and the part it played in**
**World War 2.**
**Holding and caring for a Collection of**
**objects for the nation and being**
**accredited under the Art Council Museum**
**Accreditation scheme.**
**Raising funds to support the work of the**
**charity.**|
**1**
|||**Improving the visitor experience and**
**supporting volunteers in the work the**
**charity does.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The report is circulated to members and**
**is sent to the Charity commission along**
**with an audited statement of accounts.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**Volunteers are the lifeblood of the**
**organisation and contribute in**
**management of the operation of the**
**visitor centre, caring for the museum's**
**collection of objects, carrying out**
**maintenance and conservation of**
**artefacts, meeting and stewarding duties,**
**educational aspects as well as governing**
**and administering the charity.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Continuing to improve displays by using**
**objects previously held in store, so more**
**of our collection is accessible to the**
**public. This adds to the interest for**
**visitors and tells more of the story of 106**
**Squadron and RAF Metheringham and**
**the part it played in World War 2.**
**Achieving the Age Friendly Award which**
**means we are recognised as a place for**
**all to visit and experience the story we**
**tell.**|
**2**
**Being proactive and obtaining additional temporary buildings to improve the facilities for volunteers for both research and engineering activities. By obtaining additional portacabins and shipping type containers we have also increased access to our on- site library and research facilities. This helps volunteers to work with families and researchers to enhance our knowledge of the people who served with 106 Squadron and in turn share that with the public.**
**3**
**Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**MAVC continues to improve its financial**
**position which allows it to continue to**
**improving the site, museum Collection**
**and its ability to offer an excellent service**
**to its visitors**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have several WW2 buildings on site**
**which are showing their age. Therefore a**
**reserve is held for unexpected repairs to**
**the buildings along with some for**
**planned projects in out 5-10yr plan.**|
|Amount of reserves held|Para 1.22|**£3193**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Admission price, shop profits, cafe**
**profits, events, gift aid, grants and**
**donations.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**We have a 35 day notice savings account**
**with Coop Bank which is an ethically**
**principled organisation.**|
|||**Lack of volunteers to manage the**
**operational aspects of the visitor centre**|
**4**
|A description of the principal
risks facing the charity|Para 1.46|**and trustees to manage the charity. The**
**age of some of the buildings. Some that**
**we use are over 80 years old and are**
**utilised for storing the collection as well**
**as for display of objects. Reducing**
**income in future years as the cost of**
**living crisis continue to bite**|
|---|---|---|
|Other||**N/A**|
**5**
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Reviewing the skills of current trustees**
**and filling gaps by advertising for new**
**trustees. Following an application and**
**interview process.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**There are a range of policies including**
**but not limited to, Museums Association**
**Code of Ethics**
**Health and Safety Policy**
**Conflict of Interest Policy**
**Equal Opportunities Policy**
**Ethical Fundraising Policy**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Aviation Heritage Lincolnshire (AHL)**
**Arts Council England**
**Museum Development Midlands**
**Military Aviation Heritage Network**
**(MAHN)**
**University of Lincoln**
**International Bomber Command Centre**
**New Zealand Bomber Command**|
**6**
**Association 106 Squadron Families Association**
## **Reference and Administrative details**
|Charity name|Metheringham Airfield Visitor Centre|
|---|---|
|Other name the charity uses||
|Registered charity number|1194347|
|Charity’s principal address|Westmoor Farm
Martin Moor
Metheringham
Lincolnshire
LN4 3WF|
**7**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||Janet Ann Guest|Treasurer||
||BarryWalker||January2024|
||Samantha Parker|||
||Andrew Scoley|||
||Caterina Scott|||
||Mark Carrick||January2024|
||Graham Palmer||January2024|
||Tom Kitchen||January2024|
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**8**
## **Signed on behalf of the charity’s trustees**
Janet Guest **Signature(s)** Caterina Scott Janet Ann Guest **Full name(s)** Caterina Frances Scott
**Position (eg** Trustee Treasurer **Secretary, Chair, etc) Date** 3 September 2024
**Report by the Trustees** of Registered Charity No. 1194347 known principally as the
Metheringham Airfield Visitor Centre’ whose principal address is
Westmoor Farm, Martin Moor, Metheringham, Lincoln, LN4 3WF
The Charity is bound by its Constitution, the latest issue of which is dated 23 February 2021 amended on 16 May 2021
The Objects of the charity are: -
To advance the education of the public and for the general benefit of the public by providing, preserving and conserving the buildings and other constructions forming part of the former Metheringham Airfield as defined in the lease and in connection with 106 Squadron of the Royal Air Force, No 5 Group Bomber Command, the Royal Air Force and RAF Metheringham and by the exhibition and public display of historic and informative memorabilia relating thereto.
The Charity maintains bank accounts with Co-op Bank.
The Independent Examiner for the period is:
Diane Byard, 10 High Street, Walcott, Lincoln
## **Auditor’s Certificate**
**9**
In my opinion the financial statements attached give a true and fair view of the state of affairs of the Metheringham Airfield Visitor Centre as at 31[st] March 2024 and of its incoming resources and total resources expended in the period then ended and have been properly prepared in accordance with the Charities Act 2011.
Signed Diane Byard Dated 16 August 2024
|**MAVC Profit and Loss Account 2023 / 2024**|**MAVC Profit and Loss Account 2023 / 2024**|**MAVC Profit and Loss Account 2023 / 2024**|**MAVC Profit and Loss Account 2023 / 2024**|
|---|---|---|---|
|**Note use of brackets( ) denotes income**|**Income**|**Expenditure**|**Current**
**Balance**|
|**Day to day running**||||
|Administraton, Legal costs||260.84|260.84|
|Electricity||3,393.16|3,393.16|
|Insurance||3,246.69|3,246.69|
|Postage|6.60|662.51|669.11|
|Printng||2,617.26|2,617.26|
|Statonary general||258.75|258.75|
|Subscriptons||379.88|379.88|
|Water||10.17|10.17|
|Bank interests and charges|(674.69)|341.19|(333.50)|
|Cash diferences though tlls|(651.10)|575.11|(75.99)|
|IT||825.36|825.36|
|Maintenance Dakota||1,000.00|1,000.00|
|Maintenance of site||860.77|860.77|
|Maintenance buildings||7,841.03|7,841.03|
|Museum collecton care|||0.00|
|Research||311.04|311.04|
|Museum interpretaton and displays||0.00|0.00|
**10**
|Shop restocking|(5,076.73)|5,396.73|320.00|
|---|---|---|---|
|Miscellaneous|(43.74)|176.13|132.39|
|Volunteers|(302.00)|1,979.79|1,677.79|
|**Planned events**||||
|106 Reunion at PHS July 2023|(504.00)|428.54|(75.46)|
|Annual dinner at Dower House July 2023|(2,266.00)|1,891.00|(375.00)|
|Volunteer management||822.30|822.30|
|Remembrance Sunday||232.49|232.49|
|Anniversary event 27 Aug 2023|(487.00)|537.86|50.86|
|40's stalls and dance|(760.00)|61.77|(698.23)|
|**Income Generation**||||
|Catering and cofee shop|(5,626.72)|3565.31|(2,061.41)|
|Donatons General (Gif Aid and SDS)|(2,526.53)||(2,526.53)|
|Admission fee and event fees|(14,257.50)||(14,257.50)|
|Gif aid reclaim|(2,537.75)||(2,537.75)|
|Membership Subscriptons (Gif Aid)|(5,046.72)||(5,046.72)|
|North Kesteven Lotery|(118.00)||(118.00)|
|Shop profts|(5,307.46)||(5,307.46)|
|Lectures|(1,219.51)|276.17|(943.34)|
|**Planned Projects**||||
|Romney shed site||1000.76|1,000.76|
|Coles Crane||2,628.90|2,628.90|
|**Resticted funds(Grants and specific donations)**||||
|Cutorial and collecton||1138.91|1,138.91|
|Educaton||212.40|212.40|
**11**
|Dakota donatons/key rings|(1,565.87)|1082.41|(483.46)|
|---|---|---|---|
|MDEM Small Grant 2022/23|(1,304.00)|1446.30|142.30|
|Matador crane donatons/items sold|(696.58)||(696.58)|
|Martn PC grant|(1,000.00)|818.98|(181.02)|
|MDEM Small Grant 2023/24|(2,000.00)|773.55|(1,226.45)|
|**Designated funds**||||
|Emergency reserves||3193.93|3,193.93|
|**Total balance (inc reserves)**||||
||||**(3,717.31)**|
## Balance sheet 2023/2024
|Balance Carried Forward
Current balance
Carry Forward
Co-op current account
Co-op savings account (35 day notice)
Cash
Total in bank and cash|(54,047.50)
(3,717.31)|
|---|---|
||(57,764.81)|
||(10,688.01)
(46,683.62)
(393.18)|
||(57,764.81)|
## **Note to accompany accounts**
As a small charity we prepare receipts and payments accounts but confirm that the buildings we intend to purchase are considered to be capital assets which will be used
by the charity going forward will be included in our statement of Assets and Liabilities.
## Statement of Assets and Liabilities
**12**
## **CONTEXT**
**Assets** : What is owned, such as securities, funds, and real estate
**Liabilities** : What is owed to other parties, including long-term debt.
**Current assets** Below is a representation of assets that could be converted into liquid assets ideally within 12 months.
|**Cash and cash equivalents:**The total amount of cash on
hand and small assets(£6000 estimate)|£63764|
|---|---|
|**Inventory:**Items purchased for resale to customers|£7500|
|**Prepaid expenses:**Expenses you’ve paid in advance.
Insurance|£1352|
|**Investments:**Money market account balances, stocks, and
bonds|£0|
|**Notes receivable:**Amounts you are owed that will be paid
within 12 months.|£0|
|**Total Current Assets**|£72616|
**Noncurrent assets** Noncurrent assets, or non-operating assets, will not be converted into cash within a year, as they are more long-term assets. These could include two different types of assets:
|include two different types of assets:||
|---|---|
|**Fixed assets:**Fixed assets, or tangible assets, include
vehicles and equipment used toproduce revenue|£167000|
|**Intangible assets:**Assets that have no physical manifestation,
such as copyrights,patents, and intellectualproperty.|£2000|
|**Total noncurrent Assets**|£169000|
**Fixed asset list –** included in above
Romney Shed £16000 Dakota hanger £60000
**13**
Shop £10000 Collection Dakota £60000 Collection items £20000 **Total assets** Current assets £72616 Noncurrent assets £169000 **Total assets £241616**
**14**