## **Trustees’ Annual Report for the period**
## **From 1 April 2023 To 31 March 2023**
## **Charity name: Metheringham Airfield Visitor Centre**
## **Charity registration number: 1194347**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the CIO is to advance**
**the education of the public and**
**provide for the general benefit of the**
**public the preservation and**
**conservation of the buildings, other**
**constructions and related historic**
**artefacts forming part the former**
**Metheringham Airfield as defined in**
**the lease and in connection with 106**
**Squadron of the Royal Air Force, No.**
**5 Group Bomber Command, the Royal**
**Air Force and RAF Metheringham and**
**by the exhibition and public display of**
**historic and informative collections**
**relating thereto.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Providing a place for the public to visit**
**and learn about 106 Squadron and RAF**
**Metheringham and the part it played in**
**World War 2.**
**Holding and caring for a Collection of**
**objects for the nation and being**
**accredited under the Art Council Museum**
**Accreditation scheme.**
**Raising funds to support the work of the**
**charity.**
**Improving the visitor experience and**
**supporting volunteers in the work the**
**charity does.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The report is circulated to members and**
**is sent to the Charity commission along**
**with an audited statement of accounts.**|
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 **N/A**
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**Volunteers are the lifeblood of the**
**organisation and contribute in**
**management of the operation of the**
**visitor centre, caring for the museum's**
**collection of objects, carrying out**
**maintenance and conservation of**
**artefacts, meeting and stewarding duties,**
**educational aspects as well as governing**
**and administering the charity.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Continuing to improve displays by using**
**objects previously held in store, so more**
**of our collection is accessible to the**
**public. This adds to the interest for**
**visitors and tells more of the story of 106**
**Squadron and RAF Metheringham and**
**the part it played in World War 2.**
**Achieving the Age Friendly Award which**
**means we are recognised as a place for**
**all to visit and experience the story we**
**tell.**
**Being proactive and obtaining additional**
**temporary buildings to improve the**
**facilities for volunteers for both research**
**and engineering activities.**
**By obtaining additional buildings we**
**have also increased access to our on-**
**site library and research facilities. This**
**helps us to work with families and**
**researchers to enhance our knowledge of**
**the people who served with 106**
**Squadron and in turn share that with the**
**public.**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**MAVC had a good year and managed to**
**save a small amount to reinvest in**
**planned projects as per its 5 -10 year**
**plan.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have several WW2 buildings on site**
**which are showing their age. Therefore a**
**reserve is held for unexpected repairs to**
**the building along with some for planned**
**projects in out 5-10yr plan.**|
|Amount of reserves held|Para 1.22|**£8084**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Admission price, shop profits, cafe**
**profits, events, gift aid, grants and**
**donations.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**We have a 35 day notice savings account**
**with Coop Bank which is an ethically**
**principled organisation.**|
|A description of the principal
risks facing the charity|Para 1.46|**Lack of volunteers to manage the**
**operational aspects of the visitor centre**
**and trustees to manage the charity. The**
**age of some of the buildings. Some that**
**we use are over 80 years old and are**
**utilised for storing the collection as well**
**as for display of objects.**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Advertised internally and externally at**
**any time using an application and**
**interview process.**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**There are a range of policies including**
**but not limited to, Museums Association**
**Code of Ethics**
**Health and Safety Policy**
**Conflict of Interest Policy**
**Equal Opportunities Policy**
**Ethical Fundraising Policy**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Aviation Heritage Lincolnshire (AHL)**
**Arts Council England**
**Museum Development East Midlands**
**Military Aviation Heritage Network**
**(MAHN)**
**University of Lincoln**
**International Bomber Command Centre**
**New Zealand Bomber Command**
**Association**|
## **Reference and Administrative details**
|Charity name|Metheringham Airfield Visitor Centre|
|---|---|
|Other name the charity uses||
|Registered charity number|1194347|
|Charity’s principal address|Westmoor Farm
Martin Moor
Metheringham
Lincolnshire
LN4 3WF|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||Janet Ann Guest|Treasurer||
||Mark Farrow|Secretary||
||Samantha Parker|||
||Andrew Scoley|||
||Caterina Scott|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair,**
**etc)**
**Date**|Mark Farrow|Janet Guest|
|---|---|---|
||||
||Mark Christopher Farrow|Janet Ann Guest|
||||
||
Secretary|Treasurer|
||7th September 2023||
||7th September 2023||
## **MAVC Profit and Loss Account 2022 / 2023**
|Note use of brackets ( ) denotes income /credit|**Current**
**Balance**|
|---|---|
|**Day to day running**||
|Transfers of £ assets from FOMA|(9,871.52)|
|Administration, Legal costs|122.73|
|Electricity|1,120.01|
|Insurance|3,582.32|
|Postage|682.68|
|Printing|1,323.02|
|Stationary general|333.50|
|Subscriptions|266.88|
|Water|116.43|
|Bank interests and charges|278.04|
|Cash differences though tills|(139.40)|
|IT|542.38|
|Maintenance Dakota|500.00|
|Maintenance of site|415.24|
|Maintenance buildings|1,733.25|
|Maintenance of memorial garden|127.00|
|Research|392.98|
|Shop restocking|(14.44)|
|Miscellaneous|281.34|
|Volunteer Events|251.92|
|Coop account grant|961.64|
|**Planned events**||
|106 Reunion at PHS 6 July 2022|124.87|
|Annual dinner at Dower House 5 July 2022|(424.00)|
|Childrens trail|172.34|
|Remembrance Sunday|254.00|
|**Income Generation**||
|Catering and coffee shop|(2,258.71)|
|Donations General (Gift Aid and SDS)|(4,794.32)|
|Admission fee and event fees|(12,960.65)|
|Gift aid reclaim|(2,217.82)|
|Membership Subscriptions (Gift Aid)|(4,324.99)|
|North Kesteven Lottery|(142.00)|
|Shop profits|(3,294.71)|
|Lectures|(1,018.20)|
|**Planned Projects**|453.85|
|Coles Crane||
|**Resticted funds**||
|Cutorial and collection|376.05|
|Dakota repainting|(7.94)|
|Dakota donations/key rings|(1,029.78)|
|Dakota Draw|26.20|
|MDEM Small Grant|(552.00)|
|MDEM Collections Access Grant|874.49|
|**Designated funds**||
|Emergency reserves|8,084.34|
**(19,652.98)**
**Total balance (inc reserves)**
## Balance sheet 2022/2023
|Balance Carried Forward
Current balance
Carry Forward
Co-op current account
Co-op savings account (35 day notice)
Cash
Total in bank and cash|(34,394.52)
(19,652.98)|
|---|---|
||(54,047.50)|
||(3,745.63)
(50,000.00)
(301.87)|
||(54,047.50)|
**Report by the Trustees** of Registered Charity No. 1194347 known principally as the
Metheringham Airfield Visitor Centre’ whose principal address is Westmoor Farm Martin Moor Metheringham Lincoln, LN4 3WF
The Charity is bound by its Constitution, the latest issue of which is dated 23 February 2021 amended on 16 May 2021
The Objects of the charity are: -
To advance the education of the public and for the general benefit of the public by providing, preserving and conserving the buildings and other constructions forming part of the former Metheringham Airfield as defined in the lease and in connection with 106 Squadron of the Royal Air Force, No 5 Group Bomber Command, the Royal Air Force and RAF Metheringham and by the exhibition and public display of historic and informative memorabilia relating thereto.
The Charity maintains bank accounts with Co-op Bank.
The Independent Examiner for the period is:
Diane Byard The Elms Thorpe Tilney Lincoln, LN4 3SL
## **Auditor’s Certificate**
In my opinion the financial statements attached give a true and fair view of the state of affairs of the Metheringham Airfield Visitor Centre at 31[st] March 2023 and of its incoming resources and total resources expended in the period then ended and have been properly prepared in accordance with the Charities Act 2011.
Signed Diane Byard
Dated
4 May 2023