Registered Charity no.1194238
Kidz Klub - Leeds
Trustees Annual Report and Accounts Year Ended 31st August 2023
Kidz Klub - Leeds
Year Ended 31st August 2023
Contents Page
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustee's Annual Report | 2 |
| Independent Examiners Report | 15 |
| Statement of Financial Activities | 16 |
| Statement of Financial Position | 17 |
| Notes to the Financial Statements | 18 |
Kidz Klub - Leeds
Year Ended 31st August 2023
Legal and Administrative Information
Reference
The Charity is called “Kidz Klub - Leeds” or more commonly known as "Kidz Klub" and is registered with the Charity Commission for England and Wales. Kidz Klub - Leeds was registered as a CIO foundation on the 27 April 2021. On the 29th September 2021 Kidz Klub - Leeds (Charity Number 1084977) transferred its activities and assets to Kidz Klub -Leeds CIO (Charity Number 1194238).
Registered Charity Number
Registered Office
1194238 c/o Bridge Community Church Rider Street Leeds LS9 7BQ
The Trustees
The trustees who have served during the year until the date this report was approved are:
Linda Harding Suzanne Hamlin Rev Stephen Reilly Carol Weir Jessica Warden Appointed May 2024 Bernard Armoo Appointed May 2024 Primary Bankers Virgin Money 94 Briggate Leeds LS1 6NP Independent Examiner Nigel Wyatt BSC FCA Wyatt & Co Chartered Accountants 125 Main Street Garforth Leeds LS25 1AF
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Kidz Klub Leeds
Year Ended 31st August 2023
Trustee's Annual Report
ACTIVITIES AND ACHIEVEMENTS
This year we have pressed ahead in our mission to see ‘ lasting transformation through the love of God for the most vulnerable unreached children, their families and communities in Leeds’ .
The work of the charity has been made possible this year thanks to the support of a growing network including; individuals, churches, trusts and businesses. Each and every one has played an amazing part in enabling us to achieve the outcomes highlighted in this report for the children, their families and communities. The dedication of the staff and volunteer team has been a huge part of our success. We have over 70 volunteers of all ages who have contributed over 7,700 volunteering hours, and a staff team of 22 meaning that the charity has continued to be present and work on a wide ranging scale.
We have continued to take our ‘boots on the ground approach’ this year, working from within our communities, developing the solid base of trust that has been built up over 23 years of being present. This is crucial and has led to our work going deeper and further with children and their families.
‘Kidz Klub is so kind’ child.
This year we have focused on supporting children and families through the aftermath of the pandemic and the onset of the cost of living crisis, through providing fun and engaging youth work, fostering children’s spiritual development and supporting our children and families in very practical ways.
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular towards the charity’s objects; (1) to act as a resource for children and young people living in Leeds by providing advice and assistance and organising programmes of physical, educational and other activities as a means of (a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals;(b)acting in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons; (c) promoting the mental, spiritual, moral and physical development and improvement of children so as to develop their full capacities and enable them to become responsible members of society and so that their conditions of life may be improved; and (d) advancing education about the Christian faith in accordance with the Statement of Beliefs appearing in the constitution hereto in Leeds and in such other parts of the United Kingdom or the world as the Charity Trustees may from time to time think fit; and(2) to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the CIO.
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Our rhythm of prayer continues to underpin and sustain our work.
The Trustees have continued to work closely with the Leadership Team in developing our work this year and in managing the Trustees Risk Register.
Challenges for our children, families and communities
The communities we support are disproportionality affected by the current economic landscape. The cost of living squeeze hits poorest families the most because they need to allocate a greater share of their spending to the necessities of food, gas and electricity. We’ve seen this first hand and have built a hardship fund to our yearly budgeting to assist with food vouchers, electric top-ups, and the purchase of everyday house hold essentials (fridges, cookers & beds) for families where we see a very urgent need. The effects of growing up in poverty has been widely reported on and so too has the worrying trends around children’s and adult’s mental health as result of the lasting impact of the pandemic and now with pressures of financial insecurity. Sadly, over 3[rd] of children live in poverty in Leeds (observatory.leeds.gov.uk/section-2-child-poverty). Furthermore, we’re concerned as reductions in income and other economic shocks increase the numbers of children being subject to neglect and abuse. (Nuffield Foundation March 22).
We have supported children and families this year affected by a number of issues including; trauma, complex mental health issues, children who have attempted to take their life, isolation and loneliness, children outside of the education system, domestic violence, neglect, young people going missing, knife crime, families in housing crisis, children going through care proceedings, young people at risk of exploitation, grief, women and families living in refuges, and families with English as a second language. In the face of these challenges, we are just as passionate as ever about helping the children to enjoy their childhoods and about cheering them on to be the change.
Thanks to the support and generosity of trusts, individuals, businesses and churches, Kidz Klub continues to work with 1000 children and hundreds of vulnerable families through the various aspects of our work. We are pleased to share some of the highlights and challenges of the past year in this report.
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A unique model locally embedded
We recognise that transforming the lives of children living in poverty in Leeds is a task too big for any one organisation. We work in partnership with community agencies across the city, with churches, space youth, businesses, schools, social care, third sector, local police professionals, and councillors. This area of our work continues to grow as so many organisations come to us recognising our long-standing presence in communities over the past two decades. This year local police officers have continued to pop into our Beeston Hub Klub to build trust and to support the safety of the children. We have also developed further links with community local policing teams. We have strong links with local third sector organisations including Zarach, Healthy Holidays, food agencies and local food banks, Spear, CAP, Digital Access West Yorkshire (DAWY), Engage Housing, Leeds Active Life Experience (Youth Work) and Impact North (psychotherapy for our children and families). We have also benefitted from pro bono support and charity infrastructure advice from Hippo Digital and The Bartlett Group. We work together across the city, wanting the best outcomes for children, but we all recognise that the issues our communities face need a long term and locally led joined up approach
We seek to do and to view things from within, and this year we have celebrated having new team members join us who live in Kidz Klub communities including some of our amazing Mum’s. We currently have 56 team members living in our communities. We have also continued to work closely with our partnership of churches, hosting a citywide church partners breakfast in January and local partnership forums each term. We have joined with citywide prayer gatherings too. We currently have 22 church partners working together in unity to reach children with the love of God.
‘’I love learning about God!” child
Home Visiting
Visiting pairs have continued to go to visit the same children at home each week, with some visitors having visited the same streets for 20 +years across two generations. Our relational approach builds trust giving insight into the children’s lives; increasing our ability to support children and provide additional signposting to other services and support for families in need through our family support team. Our home visits mean that we are often in the right place at the right time. This the team carried out a total of 26,045 home visits .
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A young man stopped a team member on his visiting round earlier in the year to share about the impact that Kidz Klub and Space (youth group follow on from Kidz Klub) has had on his life;
I approached the last street I was due to call at and found myself tentatively walking past a group of men outside the house I was heading for. I gave an internal sigh when one of the men called out, but as I got closer, I saw it was a lad who use to come to KK and Space about 15 years ago. It was brilliant to see him and listen as he talked fondly about his time with us . He filled me in about what he and his brothers (who also use to come along) were up to now. He shook his head in disbelief as he shared that recently he’d ”actually been thinking about me”. He explained that there was a Christian where he worked who he really liked and respected. He carried on explaining that he often found him thinking that he should introduce us as he thought we'd be good friends "I keep telling him he needs to know about Kidz Klub and Space" –(he was doing our job for us!)
The next week the same thing happened again. Only this time his older brother stopped me to chat. He too started to talk fondly about his time at Kidz Klub and space. He warmly recounted the story of how he'd once been given a water pistol as a prize at Kidz Klub. "The thing is,” he explained, “that was the best thing to ever to happen to me in my childhood. I'll never forget it." Now, it's tough to hear that. It’s difficult to believe that that one small action was remembered as the best moment in his life. But as I thought about it, and thought about that lad, (who as an aside was pretty much asked "to take a week off" every other week to think about his behaviour) that was the moment he was seen. He talked about the groups being the best thing about his childhood, “ as there was just nothing else to do." He joked that he would tell anyone who asked how brilliant the clubs are".
And then he said the thing that stopped me in my tracks. He spoke about his younger brother and he said, "Now David, he's doing just great. Simon and me, we're alright. But David, well David's doing the best. He's doing good at work, he's a good husband and a good dad". He went on.. " And the thing is I know why that is. It’s because you got him when he was young. Us, we were a bit older, but him, he started with you when he was young and that's the difference ‘’
It was hard to take in all that he was saying. It was....David. Years and years ago there was a story in one of our newsletters. It was the story of a little boy. A little boy who was playing alone on his street. As we approached him we asked him what he was playing. He smiled and replied "I'm playing hide and seek". We looked around, there didn't seem to be anyone else around. "Who are you playing with?” we asked reticently" "Oh I'm playing hide and seek with Jesus."
You may have guessed but that little boy was David. The youngest brother who had joined us young....
Christmas and Easter celebrations and special experiences
Over the Christmas and this Easter periods this year thanks to wide ranging support of churches, individuals, businesses and Leeds Beckett University we were able to treat the children, giving out 900 toys, over 200 hampers, 900 Easter Eggs and taking children out for theatre trips as well as Christmas and Easter experiences and community parties. We have also run 3 weekend camps supported by local council, individuals and trust funders for groups of 15-25 children. We have run small scale trips out for children to
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parks, skelton grange, skate parks, museums and tours of Elland Rd stadium. We have seen first hand this year just how enriching experiences like these are so important for the children.
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For our Central Christmas Special it was so wonderful to bless 7 bus loads of children and 48 children walking in to the Central Klub
Kidz Klub Nativity Community Party in Beeston Eggs galore
Young Leaders at the West Yorkshire Playhouse Panto trip
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Central Kidz Klub
This year the children have enjoyed specials including jungle, custard pie day, and superheroes. We have been teaching the children themes such as; being world changers, having God’s help, Christmas, Easter and prayer. The children love Central Klub, eagerly awaiting the buses to arrive at their stop. We have continued to run Kidz Klub Central each month this year, with 6 of the 7 buses running. Chris Langdale our much loved Central Klub leader who had been with us for 20 years moved on to pastures new during the year and we have had a recruitment gap here. We are very pleased to have Sam Hanson joining us full time from September to lead the Central Klub and also our Schools Work. We are also working hard to recruit more volunteers so that we can return to the weekly Klub and all 7 buses.
Hub Klubs
This year we have returned to running all of our Hub Klub’s post pandemic (Middleton, Bramley, Beeston and Holbeck). Middleton Hub Klub’s have relaunched and Holbeck Hub Klub has moved to a new venue with lots of space. Emanuela Balmer our West Leeds Community Pastoral Worker has returned from maternity leave and is running the Bramley Hub, she also chooses to live in the area as do all of our amazing Community Pastors who are running our Hub’s. Hubs are our community based Kidz Klub groups. This year we have run three age specific Hubs for up to 45 children a week in each of the four areas we cover. We have also welcomed 4 wonderful local Mum’s to the team. Each half term the children have planned and run their own community ‘activates’ with support from the team. From tea parties, to making planters and acts of kindness the children have been busy making a difference in their communities. Alongside exploring faith and having lots of fun, we encourage the children that they are the community changers. Our ‘activates’ are an opportunity for the children to demonstrate this.
We are keen to see more Hubs developed across every one of the 18 communities we serve. The Trustees have been working with the Leadership Team this year to look at our staffing structure with a key focus on strengthening our base in order to be able to launch more Hubs and sustain the growth of the charity over the coming years. We have also been looking at various sources of funding to be able to see Hub’s established in a further 5 Kidz Klub areas in the coming years so that children have local groups to go to alongside the Central Klub.
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Family Support Work
Kidz Klub Leeds Family Support Work aims to strengthen the family unit in the following ways;
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➢ Children and families will become more resilient enabling them to emerge from challenging experiences with a positive sense of themselves and their futures
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➢ Children and families’ mental distress is reduced, knowing that they have a point of contact and a support network in the Kidz Klub Leeds team
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➢ Children and families see an improvement in their home situation following trauma, abuse or crisis
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➢ Children and families will develop healthy and transformative relationships contributing to better mental wellbeing
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➢ Children and families experience a reduction in harmful practices and behaviour and make more positive decisions about their life and situation.
Through our family support work this year the team have ensured the most vulnerable children and families do not slip through the gaps as other agencies are stretched and under resourced. We have seen our Family Support Work grow to meet the demand that is coming from our communities. This year the team have supported 100 children and their families through Family Support Work. Providing bespoke, child centred plans, referring to other agencies, helping families with practical, emotional and mental health challenges and working alongside schools and social care teams. The team have been involved in helping to relocate families fleeing domestic violence and have also been involved in supporting many families experiencing challenges with sub standard housing. This has been particularly hard with the pressures of the cost of living crisis. The team are also now trained to refer families in need directly for fuel vouchers. The team spend dedicated time with the children, taking them for mentoring trips, supporting them at school and ensuring that their voices are heard. So often the
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team have been able to help plug the gaps that we see in stretched social care and mental health services. We are working to develop this team to meet the needs we are seeing on the ground and to see a Family Support worker in place for every community we serve in the coming years.
Team on breakfast mentoring trips
Young Leader’s, Play streets and Schools
This year our Young Leaders Coordinator Rich Hamlin has been working to develop the program and we have seen 25 new young leaders joining us. Our Young Leaders are young people who used to attend Kidz Klub and are now in High School. All of our Young Leaders are great role models to our younger children as they volunteer at Hub Klubs and Central and progress through their Skills for Life programme. The project enables us to mentor our young people, support their mental health and wellbeing as they stay part of the Kidz Klub family and on team. We work through a rebranded Skills Book for each young person; the personalised pack logs and monitors their accomplishments whilst volunteering and being on the KK team. The pack works through several key skills; Teamwork, Communication, Organising, Decision making, Perseverance, Motivation, Confidence, Problem solving, Leadership, and Influencing. The pack then becomes a tool for our young people to start believing in themselves, when used with references it’s a valuable tool to gain access to further training and or employment. It has been a real success this year to see Young Leaders develop their confidence. They have also enjoyed trips out including to the theatre and Yorkshire sculpture park, enjoyed training sessions and have been working through the Alpha program. It’s a delight to see so many joining us and it is going so well that we have a large waiting list. We are working to raise funds to develop the staff team so that we can be in a place to take more young leaders on over the coming years.
Our work in schools has continued, over the year we have carried out over 30 assemblies. When Sam Hanson joins us as our Central Leader and Schools Work Coordinator in September, we will be able to increase this considerably and deliver termly assemblies in all 32 schools that we work with.
Our Play Street work has continued to flourish and Catherine Peacock (also our Holbeck Community Pastoral Worker) has spearheaded this project. Over the last year we have supported families to run play streets in their street and have enjoyed over 20 play streets! One was particularly poignant as we supported a family to run a play street in an area which had unfortunately been affected by a gang related gun incident. It was very special
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to see the children playing and families talking to each other safely out on the very same streets. So often our work is about creating joy, colour and happiness in streets where there can be so many challenges.
Community Work
This year the team have continued to run special activities and events blessing children, their families and reaching their communities.
We have continued to run our ‘community changers’ badges scheme for the children, with children gaining badges for being ‘environment warriors, joy spreaders and change makers’. The team have enjoyed running the Parents cafes (which run alongside Hub Klub’s) in Beeston and Holbeck and are working to see these developed at our Central Klub, as well as at our Bramley Hun and at the Middleton Hub. The café’s provide warm spaces and invaluable time for relationships to develop and opportunities for parents to be consulted and to give feedback regarding our work. Larger scale trips have also been enjoyed. We took 100 (children and parents) to the Leeds City of Culture opening event, and we also took a coach load of children to the circus.
Future plans
Our model is built on years of experience and reflective practice on what delivers lasting transformation . Our approach of; intergenerational team members working from within or living in communities, weekly Home Visiting for all the children who attend our activities; a large scale Central Kidz Klub bringing all of the children together alongside small Hub Klubs within walking distance (providing friendship, fun, pastoral support and opportunities for children to run their own regular mission social action projects) is something that we believe is working. Over the coming year a priority for the Trustees is working to further strengthen the base. We have had a number of staffing gaps over the year which have been challenging for the team who have worked together to cover. Our focus in the coming year is on stabilizing our frontline model with more volunteers and a full contingent of staff, alongside maintaining the level of growth that we have seen in other key areas including our Family Support Work, Young Leaders and Play Streets. Training and development of staff members and seeing staff
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members taking on more responsibility as the work of the charity grows is also a priority.
Our Community Pastoral Workers operate geographically in areas across the city, being a regular contact throughout the week with the children, they Captain the children’s buses on Monday evenings, run Hub Klub’s for them locally, carry out home visiting and visited the local Schools alongside the rest of the staff and volunteer team. As we grow over the coming years, a key priority for the Trustees remains to see a Community Pastoral Worker in place for every area we cover as well as increasing our family support team to meet with the increasing need our families are experiencing post pandemic and as a result of the difficult economic climate.
STRUCTURE GOVERNANCE AND MANAGEMENT
Our current Trustees are; Steve Reilly, Linda Harding, Ann Weir, Suzanne Hamlin and we have a new Trustee Bernard Armoo who is still in the process of joining us and a new joining Trustee Jessica Warden. Our procedure for recruitment of new Trustees is followed in line with our Safer Recruitment Policy and our constitutional guidelines for the appointment of new Trustees. Bernard grew up in a Kidz Klub community and used to be a Young Leader at Kidz Klub. Bernard brings the benefit of all his experience locally, and his passion for the work of the Charity. Bernard also brings his professional expertise as he is now an international lawyer. Jess worked for Kidz Klub for many years before moving into a career in Social Work. Jess brings her professional experience, her experience of working at Kidz Klub along with her own experience of living in a Kidz Klub community. We have been keen to increase local community representation on the board of Trustees. In addition to this the Trustees and Leadership Team have been working to develop a professional advisory board reflecting the breadth of expertise and skills that are needed in the running of the organisation. The board currently consists of; Adrian Byrne-accountancy advice. Andy Lloyd (social work and children’s workforce development) Hippo Digital (digital streamlining of processes). The Trustees are currently seeking to have an advisory board member in place in the coming year in the area of HR.
As a charity working with children and young people we have continued to take our responsibility for safeguarding seriously, with policies and practice in place and undergoing reviews. Safeguarding supervision for our Family Support and Child Protection leads has also been an ongoing priority. Ann Weir remains our Safeguarding Trustee. Laura Hodgkinson (Charity Co Leader) facilitates regular group supervision for the Safeguarding team. The Trustees have taken their diligence of care for the charity’s safeguarding and family support delivery teams seriously. Provision has been made within the budget this year for group supervision sessions and counselling for staff members who encounter vicarious trauma and/or disturbing situations through working within our communities.
Staff and volunteer development and training
Kidz Klub’s volunteers are such an incredible resource and again have volunteered over 7,700 hours this year. This investment of time is crucial to our work as the volunteers invest in positive relationships with the children, giving them much needed time and role models. This year we have recruited and trained a number of new adult volunteers. Induction training took place with every new volunteer. We believe in investing in our team. The volunteer team reflect all age groups, with volunteers in their teens through to those in their eighties. In addition to this we have provided termly volunteer team training evenings and have refreshed our teams in best practice, our procedures for sessions and risk assessments.
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Our model has included a rhythm of prayer breakfasts and prayer and reflection days over the year. These have been open to all who wish to attend and have been done over zoom when we could not meet in person. The team have found these to be particularly poignant and helpful. As a faith based charity we are reliant as ever upon Father, Son and Holy Spirit.
Staff training this year has included: Proximity Conference (inner city mission), induction training for all new staff, code of conduct, behaviour management, safeguarding, evacuation, manual handling, engaging with children, risk assessments. Sarah Turner Charity Co Leader has also led a series of staff training days on teamwork and culture alongside mentoring and developing activity leaders.
Partnerships
This year partnerships have been key to the success of our work. Our financial partners and supporters including charitable trusts and individuals have enabled our boots on the ground work to happen. We are extremely grateful to all of our financial partners for making our wide ranging work possible. We have continued to work together with Church Partners and closely with Space who work with our young people as they transition into year 7 and become too old to attend Kidz Klub. We have been significantly supported by Slung Low in Holbeck, Bramley Baptist Church and Beeston Hill United Free Church who have continued to provide venue space for our work with vulnerable children and also by Bridge Community Church who have provided our office space and venue for the Central Klub. Our network has also grown and we have formed stronger working links with local policing teams, charities, food banks and debt support charities. We have also benefitted from supportive charitable links within the Business community. Including; The Bartlett Group who support our Family Support Work, Hippo Digital and Ace Northern Containers who have been a longstanding partner.
Financial Statement
The charity holds no permanent endowments. Our Financial Controls Policy was reviewed again this year and the Trustees have exercised prudent financial oversight of the charity throughout the year.
The charity continues to be sustained through three main funding sources: individuals, local churches and Trusts.
Fundraising activities expenditure came to £1,843 this year, including fundraising events and sales, consultancy support, publicity and publications and contributed. Furthermore, no funds have been held on behalf of others and no funds are in deficit.
We remain extremely grateful to all of the trusts who supported our work through grants this year. We are so grateful to all our financial supporters who ensured we could deliver a model which worked hard for others during this difficult year.
During the financial year we have developed a number of fundraising initiatives Due to underperformance, we have paused for review our online trading store ‘Big Kid Collective’. We have continued to work on our fundraising through donor care, major donors and friends of Kidz Klub. We have experienced some transition in the fundraising team and have a reduced staffing team working on fundraising currently which has been challenging. However, these areas of fundraising remain an ongoing target for growth. A strategic priority for the Trustees is the growth of the fundraising team in line with the growing frontline work of the charity.
Expenditure for the year was £344,265 and income for the year was £363,343 of which several large funds were granted towards the end of the financial year for use over the forthcoming months. The Trustees reviewed
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income and expenditure throughout the year and kept expenditure lower than budgeted based on achieving lower income than projected.
The Trustees are aware that in order to be in a strong position at the end of the next financial year we must continue to prioritise strengthening the fundraising team in order to further develop all streams of income as well as securing further multi-year trust funds to replace those which have come to an end or are due to in the coming year.
The charities reserve policy has been developed to assist in strategic planning. It is the policy of the charity to maintain funds for a minimum of three and up to six months operational costs within each financial year. The Trustees are also committed to being Real Living Wage employers and have built salary increases into this year’s budget. The Trustees have agreed a budget for 23-24 of £501,526. This budget will make use of £94,024 of our funds carried forwards (£288,887), leaving £194,863 in reserves (4.6 months run costs). Guaranteed Income for the 23-24 year is £148,306 (including a new pot or funding from the National Lottery Reaching Communities Fund for an additional full time and part time family support worker). The Trustees have therefore set a target of £259,196 to be raised in the 23-24 financial year.
INVESTMENT POLICY
At present the charity does not hold investments for income generation. It has a policy of placing any funds not immediately required for cash flow purposes in an interest-bearing account or deposit account.
GENERAL REPORTING NOTES
Day to day management of the charity is delegated by the Trustees to our Leadership Team; Laura Hodgkinson, Sarah Turner (Charity Co Leaders) and Clare Spencer (Operations Manager).
Connected person: Richard Hamlin: spouse of Suzanne Hamlin (Trustee) is employed by the charity as our Young Leaders Coordinator. A conflict of interest agreement is in place and Suzanne is not involved in any Trustee decisions related to remuneration or salaries.
The Charity employ the professional services of a number of companies as follows:
Accountancy: Wyatt and Co Accountancy 125 Main St, Garforth, Leeds LS25 1AF. Banking : Virgin Money bank (charity account) 10 Austhorpe Road, Crossgates, Leeds LS15 8DL.
The Trustees' Annual Report was approved and signed on behalf of the board of Trustees (Steve Reilly, Linda Harding, Ann Weir, Suzanne Hamlin)
by:
Steve Reilly Chair of Trustees On Behalf of Trustee Board
Date: 28/05/2024
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Independent Examiners Report
I report to the trustees on my examination of the financial statements of Kidz Klub Leeds ('the charity') for the year ended 31st August 2023.
Responsibilities and Basis of Report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Wyatt BSC FCA Date: 28/05/2024 Independent Examiner 125 Main Street
Garforth Leeds LS25 1AF
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Statement of Financial Activities
| Statement of Financial Activities | |||||
|---|---|---|---|---|---|
| 2023 | 2022 | ||||
| Unrestricted | Restricted | Total | |||
| Funds | Funds | Funds | Total Funds | ||
| Note | £ | £ | £ | £ | |
| Income | |||||
| Donations and legacies | 2 | 177,070 | 181,461 | 358,531 | 307,204 |
| Other trading activities | 3 | 4,057 | - | 4,057 | 9,313 |
| Investment income | 4 | 755 | - | 755 | 739 |
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| Total Income | 181,882 | 181,461 | 363,343 | 317,256 | |
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| Expenditure | |||||
| Expenditure on charitable activities | 7 | 123,759 | 218,663 | 342,422 | 314,104 |
| Expenditure on activities for generating income | 9 | 1,843 | - | 1,843 | 5,755 |
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| Total Expenditure | 125,602 | 218,663 | 344,265 | 319,859 | |
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| Net Income / (Expenditure) | 56,280 | (37,202) | 19,078 | (2,603) | |
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| Net Income and Net Movement In Funds | |||||
| Total funds brought forward | 16 | 182,659 | 87,149 | 269,809 | 272,412 |
| Transfers | 16 | (27,925) | 27,925 | - | - |
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| Total Funds Carried Forward | 16 | 211,014 | 77,872 | 288,887 | 269,809 |
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All income and expenditure derive from continuing activities.
The statement is a combined Statement of Financial Activities and Income and Expenditure Account for the purposes of meeting both Companies Act and charity SORP reporting requirements.
16
Kidz Klub - Leeds
Year Ended 31st August 2023
Statement of Financial Position
| Statement of Financial Position | |||
|---|---|---|---|
| 2023 | 2022 | ||
| Note | £ | £ | |
| Current Assets | |||
| Debtors | 14 | 4,711 | 2,356 |
| Cash at bank and in hand | 285,146 | 268,251 | |
────────── |
────────── |
||
| 289,857 | 270,607 | ||
| Creditors: Amounts Falling Due Within One Year | 15 | 970 | 798 |
────────── |
────────── |
||
| Net Current Assets | 288,887 | 269,809 | |
────────── |
────────── |
||
| Total Assets Less Current Liabilities | 288,887 | 269,809 | |
────────── |
────────── |
||
| Net Assets | 17 | 288,887 | 269,809 |
────────── |
────────── |
||
| Funds of The Charity | |||
| Restricted funds | 77,872 | 87,149 | |
| Unrestricted funds | 211,015 | 182,659 | |
────────── |
────────── |
||
| Total Charity Funds | 16 | 288,887 | 269,809 |
────────── |
────────── |
These financial statements were approved by the board of trustees and authorised for issue:
Name of Trustee:
S. Reilly
───────────────────────────────────────────────────
Signed on behalf of the Trustees:
───────────────────────────────────────────────────
Date of approval:
28/05/2024
───────────────────────────────────────────────────
17
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
1 Accounting Policies
Basis of Preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities Financial Reporting Standards applicable in the UK and Republic of Ireland (Charities SORP 2019 FRS 102) and the Charities Act 2011.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Fund Accounting
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have set aside resources for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Incoming Resources
All incoming resources are recognised once the charity has entitlement to the resources, it is probable that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
• All voluntary income from supporters are recognised as donations and are included in full, with associated Gift Aid receivable in the Statement of Financial Activities.
• Grants where entitlement is not conditional on the delivery of specific performance by the charity are recognised when the charity becomes unconditionally entitled to the grant.
• Income resources from charitable trading activities such as the letting of the building are accounted for when invoices are drawn up (as the point of entitlement).
• Donated services and facilities are included at the value to the charity where this can be quantified and the donation is material to the accounts.
• Gifts in Kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
• Volunteer time, the value of voluntary support for the work of the charity, is not included in the accounts but is described in the accounts.
• Investment Income is included in the accounts when receivable.
Resources Expended
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
18
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
Governance Costs
Includes costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Tangible Fixed Assets
All assets costing more than £500 are capitalised and at historic cost. Fixed assets are stated at cost less accumulated depreciation. Depreciation is charged on furniture and equipment which is written off on a straight-line basis over time, estimated useful live of the asset. Specifically, laptop purchases for staff costs are to be written off instead of being capitalized due to the fact that their average costs is slightly higher than £500.
Pensions
The charity operates a defined contribution pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme.
Operating Leases
Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease.
Taxation
The charity is exempt from tax on its charitable activities.
Judgements and Key Sources of Estimation Uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There are no critical judgements (apart from those involving estimations) that management has had to make in the process of applying the entities accounting policies that have a significant effect on the amounts recognised in the financial statements.
19
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
Defined Contribution Plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
20
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
2 Donations and Legacies
| Donations and Legacies | |||
|---|---|---|---|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Donations | |||
| Kidz Klub Friends by standing order | 51,379 | - | 51,379 |
| Individuals by cash and cheque | 22,063 | - | 22,063 |
| Corporate | 2,035 | - | 2,035 |
| Partnership churches by donation | 23,748 | - | 23,748 |
| Donated goods, facilities and services | 17,700 | - | 17,700 |
────────── |
────────── |
────────── |
|
| 116,925 | - | 116,925 | |
| Gifts | |||
| Gift aid | 12,001 | - | 12,001 |
| Kidz Klub collections | 264 | - | 264 |
────────── |
────────── |
────────── |
|
| 12,265 | - | 12,265 | |
| Grants | |||
| Charitable trusts and grants | 47,880 | 181,461 | 229,341 |
────────── |
────────── |
────────── |
|
| 47,880 | 181,461 | 229,341 | |
────────── |
────────── |
────────── |
|
| Total | 177,070 | 181,461 | 358,531 |
────────── |
────────── |
────────── |
21
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
Donations and Legacies cont.
| Donations and Legacies cont. | |||
|---|---|---|---|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Donations | |||
| Kidz Klub Friends by standing order | 52,021 | - | 52,021 |
| Individuals by cash and cheque | 10,033 | - | 10,033 |
| Corporate | 6,565 | - | 6,565 |
| Partnership churches by donation | 24,079 | - | 24,079 |
| Donated goods, facilities and services | 12,000 | - | 12,000 |
────────── |
────────── |
────────── |
|
| 104,698 | - | 104,698 | |
| Gifts | |||
| Gift aid | 10,606 | - | 10,606 |
| Kidz Klub collections | 104 | - | 104 |
────────── |
────────── |
────────── |
|
| 10,710 | - | 10,710 | |
| Grants | |||
| Charitable trusts and grants | 23,662 | 168,134 | 191,796 |
────────── |
────────── |
────────── |
|
| 23,662 | 168,134 | 191,796 | |
────────── |
────────── |
────────── |
|
| Total | 139,070 | 168,134 | 307,204 |
────────── |
────────── |
────────── |
Government Grants
During the year Kidz Klub received no government grants (2022: £186.76 was recieved through the Covid19 Job Retention Scheme. All conditions for the Job Retention Scheme grants were met.)
3 Other Trading Activities
| Other Trading Activities | |||
|---|---|---|---|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Income from fundraising activities | 4,057 | - | 4,057 |
────────── |
────────── |
────────── |
|
| 4,057 | - | 4,057 | |
────────── |
────────── |
────────── |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Income from fundraising activities | 9,313 | - | 9,313 |
────────── |
────────── |
────────── |
|
9,313────────── |
-────────── |
9,313────────── |
22
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
4 Investment Income
| Investment Income | |||
|---|---|---|---|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Bank and building society interest | 755 | - | 755 |
| Other income | - | - | - |
────────── |
────────── |
────────── |
|
| 755 | - | 755 | |
────────── |
────────── |
────────── |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Bank and building society interest | 739 | - | 739 |
| Other income | - | - | - |
────────── |
────────── |
────────── |
|
| 739 | - | 739 | |
────────── |
────────── |
────────── |
5 Donated Goods, Facilities and Services
During the year the charity was donated the use of office premises. The donated facility has been recognised as income and expenditure within the accounts at an estimated market value. The estimated premises donation recognised as income and expenditure during the year is £13,200.
Kidz Klub also recieved £4,500 worth of toys and vouchers that were distributed to familes within the community they work.
6 Volunteers
Kidz Klub benefits greatly from a team of volunteers. Please refer to the trustee's report for further detail about volunteer contributions in the organisation.
23
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
7 Expenditure on Charitable Activities by Expenditure Type
| Unrestricted | Restricted | Total Funds | ||
|---|---|---|---|---|
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| Activity costs | 11,078 | 38,205 | 49,283 | |
| People costs | 4,827 | 260 | 5,087 | |
| Salary costs | 77,318 | 174,697 | 252,015 | |
| Support costs | 30,536 | 5,501 | 36,037 | |
────────── |
────────── |
────────── |
||
| 123,759 | 218,663 | 342,422 | ||
────────── |
────────── |
────────── |
||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| Activity costs | 10,516 | 11,258 | 21,774 | |
| People costs | 3,299 | 785 | 4,084 | |
| Salary costs | 115,237 | 134,027 | 249,264 | |
| Support costs | 37,038 | 1,944 | 38,982 | |
────────── |
────────── |
────────── |
||
| 166,090 | 148,014 | 314,104 | ||
────────── |
────────── |
────────── |
||
| **8 ** | Analysis of Support Costs | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Staff costs | 696 | 399 | ||
| Governance | 3,671 | 3,100 | ||
| Office and Administration costs | 31,670 | 35,483 | ||
────────── |
────────── |
|||
| 36,037 | 38,982 | |||
────────── |
────────── |
9 Expenditure on Activities for Generating Income
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Fundraising costs | 1,843 | - | 1,843 |
────────── |
────────── |
────────── |
|
| 1,843 | - | 1,843 | |
────────── |
────────── |
────────── |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Fundraising costs | 5,755 | 5,755 | |
────────── |
────────── |
────────── |
|
| 5,755 | - | 5,755 | |
────────── |
────────── |
────────── |
24
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
10 Independent Examination Fees
Fees payable to the independent examiner for:
| Independent Examination Fees Fees payable to the independent examiner for: |
||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Independent examination and preparation of the financial statements |
704 | 670 |
| Other compliance services | 704 | 670 |
────────── |
────────── |
|
| 1,407 | 1,340 | |
────────── |
────────── |
11 Staff Costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 232,595 | 231,460 |
| Social security costs | 7,474 | 8,474 |
| Employer contributions to pension plans | 9,329 | 9,329 |
────────── |
────────── |
|
| 249,398 | 249,264 | |
────────── |
────────── |
The average head count of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Average head count | 21 | 21 |
Number of employees that received benefits of more than £60,000 during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| More than £60,000 | 0 | 0 |
Key Management Personnel
The charity consider its key management personnel to be the trustees as listed on page 1.
12 Trustee Remuneration, Expenses and Donations
During the year one trustee received £389.15 remuneration for out of pocket travel expenses (2022:£0).
During the year the total aggregated donations made to the charity by the trustee's were £1,260 (2022: £2,515). There were no conditions attached to the donations.
25
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
13 Related Party Transactions
During the financial year the Charity engaged in transactions with related parties as defined by the Charities Statement of Recommended Practice (SORP). The related party transaction that took place was paying employment remuneration of £9,399 (2022: £8,933) including employer pension contribution to Richard Hamlin a close family member of trustee Suzanne Hamlin.
14 Debtors
| Debtors | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Prepayments and accrued income | 4,711 | 2,356 |
────────── |
────────── |
|
| 4,711 | 2,356 | |
────────── |
────────── |
|
| Creditors: amounts falling due within one year | ||
| 2023 | 2022 | |
| £ | £ | |
| Trade creditors | 68 | - |
| Social security and other taxes | 827 | 718 |
| Other creditors | 75 | 80 |
────────── |
────────── |
|
| 970 | 798 | |
────────── |
────────── |
15 Creditors: amounts falling due within one year
26
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
16 Analysis of Charitable Funds
| Analysis of Charitable Funds | |||||
|---|---|---|---|---|---|
| 1 Sep 2022 | Income | Expenditure | Transfers 31 Aug 2023 | ||
| £ | £ | £ | £ | £ | |
| Unrestricted Funds | |||||
| General Fund | 102,923 | 181,882 | (125,602) | (17,189) | 142,014 |
| Designated Funds | |||||
| West Leeds | 3,729 | - | - | (3,729) | - |
| Middleton | 7,007 | - | - | (7,007) | - |
| Unfunded staff costs | 69,000 | - | - | - | 69,000 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total Untrestricted | 182,659 | 181,882 | (125,602) | (27,925) | 211,015 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Restricted Funds | |||||
| Ann McGuire Arts Fund | 4,804 | 4,804 | (4,804) | - | 4,804 |
| Bartlett Foundation | 21,540 | 20,000 | (25,862) | - | 15,678 |
| BIGGIVE | - | 5,913 | (5,913) | - | - |
| Bishop Radford Trust | 1,692 | - | (1,222) | - | 470 |
| Clarion Futures Community Grants |
- | 4,816 | (4,270) | - | 546 |
| Deo Gloria | - | 4,200 | (3,579) | - | 621 |
| Hatch Community Grant | - | 4,970 | (1,841) | - | 3,129 |
| Inner East Community Committee Wellbeing |
3,141 | 4,688 | (7,829) | - | - |
| Inner South Fund | - | - | (5,740) | 5,740 | - |
| Inner West CC Wellbeing Fund | - | - | - | - | - |
| Jimbo's Fund | - | 15,112 | (9,899) | - | 5,213 |
| Kelly Family | - | 5,000 | (5,000) | - | - |
| Leeds Fund Strategic Grant | 6,803 | - | (7,804) | 1,001 | - |
| Liz & Terry Bramall | 25,204 | 60,000 | (86,534) | 21,476 | 20,146 |
| Lottery Awards 4 All | 2,926 | 10,000 | (8,119) | - | 4,807 |
| Play Street | 4,003 | 4,110 | (6,364) | - | 1,749 |
| Police Property Act Fund | - | 5,000 | (5,000) | - | - |
| Trusthouse | 12,671 | 15,586 | (16,684) | - | 11,573 |
| Other small funds | 4,365 | 12,262 | (12,199) | (292) | 4,136 |
| Wade's | - | 5,000 | - | - | 5,000 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total Restricted | 87,149 | 181,461 | (218,663) | 27,925 | 77,872 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total Funds | 269,809 | 363,343 | (344,265) | - | 288,887 |
────────── |
────────── |
────────── |
────────── |
────────── |
27
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
| 1 Sep 2021 | Income | Expenditure | Transfers | 31 Aug 2022 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Unrestricted Funds | |||||
| General Fund | 133,806 | 149,122 | (171,845) | (8,159) | 102,923 |
| Designated Funds | |||||
| West Leeds | 3,729 | - | - | - | 3,729 |
| Middleton | 7,007 | - | - | - | 7,007 |
| Unfunded staff costs | 69,000 | - | - | - | 69,000 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total Untrestricted | 213,542 | 149,122 | (171,845) | (8,159) | 182,660 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Restricted Funds | |||||
| Ann McGuire Arts Fund | - | 4,804 | - | - | 4,804 |
| Bartlett Foundation | 20,000 | 20,000 | (18,460) | - | 21,540 |
| Deo Gloria | 4,552 | - | (4,552) | - | - |
| Inner East C19 | (1,559) | - | - | 1,559 | - |
| Inner East C19 - Gipton | (876) | - | - | 876 | - |
| Inner East Youth Fund | (1,773) | - | - | 1,773 | - |
| Inner East Community | 1,047 | - | (2,671) | 1,624 | - |
| Inner East Community | - | 4,188 | (1,047) | - | 3,141 |
| Inner West CC Wellbeing Fund | - | 4,324 | (4,324) | - | - |
| Kelly Family | 2,496 | - | (2,496) | - | - |
| Leeds Fund Strategic Grant | 10,426 | 15,000 | (18,623) | - | 6,803 |
| Liz & Terry Bramall | 8,845 | 80,000 | (63,641) | - | 25,204 |
| Lottery Awards 4 All | - | 9,993 | (7,067) | - | 2,926 |
| Play Street | - | 5,307 | (1,304) | - | 4,003 |
| Trusthouse | 12,158 | 15,586 | (15,073) | - | 12,671 |
| Other small funds | 3,554 | 8,932 | (8,756) | 2,327 | 6,057 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total | 58,870 | 168,134 | (148,014) | 8,159 | 87,149 |
────────── |
────────── |
────────── |
────────── |
────────── |
|
────────── |
────────── |
────────── |
────────── |
────────── |
|
| Total Funds | 272,412────────── |
317,256────────── |
(319,859)────────── |
-────────── |
269,809────────── |
28
Kidz Klub - Leeds
Year Ended 31st August 2023
Notes to the Financial Statements
Fund Descriptions
Outlined below are the descriptions of the material funds held during the financial year:
Bartlett Foundation Family Support Work salaries. Jimbo's Fund Salaries, Residential Costs, Mentoring, & Hardship fund for LS8&9 activity. Liz & Terry Bramall For ongoing frontline model of work and pandemic response work. Lottery Awards for All 2023 Funds for the Home Visiting Programme. National Lottery #25 Funds from the Lottery anniversary fund for Kidz Klub Leeds to spend on toys at Christmas. Trusthouse Funds for the staffing and run costs of our family support team supporting our most vulnerable children.
Fund transfers
All fund transfers completed during the year were to top up restricted funding pots and to correct small historic restricted funds that were fully spent in prior years.
17 Analysis of net assets between funds
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Current Assets | 211,985 | 77,872 | 289,857 |
| Creditors less than 1 year | (970) | - | (970) |
────────── |
────────── |
────────── |
|
| 211,015 | 77,872 | 288,887 | |
────────── |
────────── |
────────── |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Current Assets | 183,458 | 87,149 | 270,607 |
| Creditors less than 1 year | (798) | - | (798) |
────────── |
────────── |
────────── |
|
| 182,660 | 87,149 | 269,809 | |
────────── |
────────── |
────────── |
18 Prior period adjustment
A prior period adjustment has been made to the 2022 unrestricted and restricted funds carried forward into the financial year 2021/2022. The total unrestricted funds brought forward has been adjusted to £133,806 from £103,257 an adjustment of £30,549. The total restricted funds brought forward has been adjusted to £30,549 from £58,870 an adjustment of £30,549. The reason for the adjustment was the conclusion that a restricted fund had been fully spent within the year ending 31st August 2021 and should not have been carried forward.
29