Trustees’ Annual Report for the period
From: 26 April 2021 To: 26 October 2022 Charity name: Mandala Theatre Company CIO
Charity registration number: 1194229
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, the advancement of education in the arts in Oxford, and the surrounding area, in particular, but not exclusively through the creation and performance of theatreproductions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Since the end of April 2021 to the end of October 2022 Mandala has been focused on delivering activities in relation to our Professional Programme and Creative Learning Programme. The Professional Programmehas involved two large projects for Mandala Theatre Company, involving Research and Development through creative workshops with young people, Rehearsed Readings and full productions followed by panel discussions and Q&A’s all for the public benefit locally and nationally. The focus for these projects has been school exclusion and criminal exploitation and the consequences and causes of this. Boys and Young men’s mental health in relation to masculinity and the expectations of society of young men. We have run creative workshops in schools, colleges. Pupil Referral Units, universities, and youth groups, locally in Oxfordshire and nationally. The Rehearsed Readings and full productions have toured nationally with local panellists and creative workshops exploring the themes of each project. The Creative Learning Programmehas involved Training workshops with young people cared for by the state, young people seeking Asylum and Refugees, Mandala Young Company – which especially involves young people from Ethnically diverse and White working-class backgrounds. These projects mainly happen locally for the young people who arepart of our community |
| and from some of the most disadvantaged backgrounds. Young people from Oxfordshire County Council’s Children in Care Council devised, wrote, and performed a fictional film exploring what life is like growing up in care and it was screened as a red-carpet event at local cinema The Ultimate Picture Palace in Oxford. Young people seeking Asylum and refugees alongside other local young people were part of the international ’Walk with Amal’ project, co- ordinated by Good Chance Theatre and in Oxford - The Story Museum. Mandala Young Companymany of whom want to work professionally in theatre, were fortunate to be involved in several international exchanges two of which were funded by the British Council. Both working with Ashtar Theatre, Ramallah – a Digital and Live Festival which the young people planned collaboratively online and live in Ramallah and Oxford simultaneously – this was ‘Artivism’ in July 2021. Part two of this connection was the young people planning ‘ULTRA ART’ an international youth theatre festival in Ramallah in July 2022, with Mandala Young Company flying out to join the Ashtar young people in Ramallah for 10 days. The Young Company were also lucky to go to another exchange in Paris through Insight Share with Alter Natives and a focus on the decolonisation of museum artefacts creating a theatre piece based on their research and creative writing in July 2022. Finally in October 2022 – Mandala Young Company went on a 3rdinternational exchange to Grenoble with CREARC – focusing on how they see themselves as young people, using the myth of Narcissus as a starting point to create their own performance which they devised and wrote. This project will be the basis of an international exchange at the Rencontre Festival in Grenoble in July 2023 – which Mandala will attend, funding permitted. Grenoble and Ramallah are both Oxford’s twin cities, and these connections benefit the young people in all 3 cities. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Mandala Theatre Company Trustees have taken on the guidance to operate the charity in accordance with charity law and the charity’s purpose. We ‘have regard’ for the Charity commission's public benefit guidance which means: • we are aware of the guidance • we have taken it into account when making decisions to which the guidance is relevant • if we decide to depart from the guidance, we will havegood reasons for doingso |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | There have been many achievements for Mandala Theatre Company over the last 18 months, where the work of the charity has made a difference to young people’s lives especially but also to society. These include: ‘Though this be Madness’ Tour(TTBM) (September 2021) young people (many from Black, Asian, ethnically diverse, and lower socio- economic backgrounds) in 9 towns/ cities across the country visited their local theatre or had theatre productions brought to their schools, colleges or PRU’s, took part in discussions around issues focused on school exclusion, gang grooming and criminal exploitation and had their voices heard. Artivism and ULTRA ARTYouth Theatre Festivals July 2021 & 2022, enabled an artistic celebration, a human sharing, an eye-opening experience for participants, artists, and audiences. It also allowed a creative dialogue between young people and professional mentors, for the development of creative connection and collaborations. “The best thing about Artivism is, that it openedyour eyes to theparts of the world that |
you don’t see every day. We learnt so much about other people’s cultures and heard the stories they have experienced. On top of that we got to produce a piece of art that is based around all of those experiences. It was truly beautiful.” Mandala Theatre Company participant, age 21 *‘Breaking the Shell’- a film written and performed by young people from Oxfordshire County Council’s Virtual School, Children in Care Council – the young people involved in this project have all grown up in the care system, their creativity, honesty, and dedication to making this film to make a difference for children growing up in care now and in the future. They presented the film and spoke in panel discussions with social workers and Senior leaders in the county council, making suggestions, giving advice on how the system can be improved. This is an ongoing resource, and the young people were shortlisted for an Oxfordshire Youth Award for their creativity.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The achievements Mandala has made in relation to the objectives set are: The advancement of education in the arts in Oxford, and the surrounding area: 1) Creative workshops with young people in the Care Council over 3 terms Autumn 2021/ Spring and Summer 2022 – creating of a film that they wrote and performed in. 2) 4 months of creative workshops in local schools with young people in danger of being excluded from school, as well as working with young people in Meadowbrook PRU on the causes and consequences of school exclusion. They also watched the Rehearsed Reading of the play and fed back on what they felt about the story. 3) Young people seeking asylum and refugees involved in creating performances as part of the ‘Walk with Amal’ project in Oxford, highlighting and celebrating young people who are refugees and what they bring to their communities in the UK. 4) Mandala Young Company learning creative and theatre skills andperforming‘Blood Oil’ |
||
|---|---|---|---|---|
| by Sean Burn, and ‘Rhinoceros’ by Eugene Ionesco to international audiences online and locally as part of the Offbeat Festival in Oxford. Exploring themes about war and displacement, and conformity, manipulation, and freedom of expression. 5) Professional performances of ‘Though this be Madness’ by Avaes Mohammad exploring the causes and consequences of school exclusion to schools and theatre audiences in Oxfordshire and nationally. 6) Workshops and Rehearsed Readings with young people, especially boys and young men exploring themes of masculinity and young men’s mental health and contributing to the creation of the play ‘MAD(E)’ by Sean Burn, ready for a national tour in Spring 2023. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Mandala’s Fundraising activities have involved a huge amount of partnership working, especially with Education establishments, including: Funding from Oxford University through their Humanities Cultural programme and The Oxford Research Centre in the Humanities (TORCH) Oxford Brookes University through their Central Research Fund Local authority funding through Oxford Cultural Education Partnership (OXCEP) and Oxfordshire County Council Virtual School Partnerships with Activate Learning (College of Further Education) and Oxfordshire Youth are enabling joint funding bids to Trusts and Foundations and are helping to give us a wider reach. Recently the British Council has supported our international collaborations and made the exchanges for young people possible. We are also achieving funding from Trusts and Foundations including the Blagrave Trust enabling us to involve young people in the development of our Digital Strategy We continue to be successful with regard to Arts Council Englandproject fundingwhich has |
| supported the work since 2016 | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity remains financially secure, as so much as we can be within the arts and current external circumstances. We continue to develop strong partnership working, which is often combined with securing funding. The company is now using an accounts package linked to the bank account which provides better tracking and reconciliation of income and expenditure, profit and loss and is familiar with the accountants delivering the audit. We manage financial resources well and spend within our means. There are sometimes short- term issues of cashflow which arise from the nature of project funding when secured grants are paid in instalments. We are in a healthy financial position of setting aside a reserve (with a reserves policy (see below) We were successful with a three-year funding bid to Arts Council England as one of their National Portfolio Organisations which will provide core funding to Mandala from April 2023 to 2026. This will enable the company to plan with greater confidence and security. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Within the current Business Plan, Mandala has developed its reserves from a zero-standstill position so that unrestricted funds are sufficient to: • Cover the notice period of staff (3 months minimum) • Terminate or cover other contractual obligations in case of closure • Provide funds to cover any legal costs of closure In recognition of Mandala’s growth, assets and equipment we will expand our Reserves to ensure equipment and assets can be purchased to enable the organisation to function professionally and a programming fund set up to enable the organisation to seed and produce new work, often before funding is secured or to be used as match-funding for securing additional grants. The Reserves Policy therefore contains 2 new areas: • Asset and Equipment Replacement • Programmingand Programme |
| Development Reserves Accounting Year 2021/22 following audit November 2022. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £38,142 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Charity’s principal sources of funding are: Grants from Arts Council England, British Council, Trusts and Foundations, Local authority, Earned Income from performances and workshops, Private donations |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks facing the charity are: 1: Financial:Artistically we’re growing and developing but to become sustainable, the company needs core funding and to secure an administrator, fundraiser, and Outreach post. _Risk:_Wellbeing of Artistic Director with no core funding or permanent member of the team. Artistic Director is working long hours and without proper remuneration. _Mitigate:_We are aiming for longer term funding, through an application for NPO funding from ACE (successful for 2023-2026) and other funders for core funding. More of the Trusts and Foundations are supporting us and we hope to build on this and apply for further longer-term funding. 2:Earned Income:from Box Office or |
charging workshop fees is very precarious for Mandala’s work. To reach the diverse audiences we want to, it is a very difficult challenge and balancing act with the need to raise Earned Income, while trying to access new and diverse audiences. Risk: Unpredictable nature of earning income. For the Audiences we want to work with, theatre is not part of their cultural spend and the pandemic and cost-of-living crisis has further cemented this. Mitigate: The nature of the pathways we are trying to establish for Ethnically diverse and those from lower socioeconomic backgrounds do have financial implications. 3: Lack of a Permanent base: short term leases, space to build and make work, storage (not being able to recycle and reuse etc). These result in increased costs and less ability to be more sustainable, which is something we are working on. We are hoping that once Oxfordshire Youth has a new base we will have access to more of the space we need.
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution and registration with the Charity Commission |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | APPOINTMENT OF CHARITY TRUSTEES 1)Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. 2) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | INFORMATION FOR NEW CHARITY TRUSTEES The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) The Trustee Pack (b) A copy of the current version of the constitution. (c)A copy of the CIO's latest Trustees' Annual Report and statement of accounts. (d) Charity Commission Guidance on: Public benefit: runninga charity (PB2) |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Founder and Artistic Director of Mandala Theatre Company has been employed and tasked by the Trustees to run the day-to-day activities of the charity. She is tasked with reporting back to the Board of Trustees four times per year on both the business and finances of the charity, including at the AGM where the financial accounts are presented by the Charity’s accountants - SPX Accountants,Oxford. |
| Relationship with any related parties |
Para 1.51 | Mandala Theatre Company is resident company at Oxfordshire Youth - this relationship has a MOU which is mainly there to support partnership funding applications, joint projects and eventually providing a base for the charity. The two organisations function completely separatelyin terms ofgovernance. |
| Other |
Reference and Administrative details
Charity name Mandala Theatre Company CIO Other name the charity uses Mandala Theatre Company Registered charity number 1194229 Charity’s principal address 88, Crescent Road, Oxford OX4 2PD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Beverley Harry | Interim Chair | April 26 2021 | Advisory Board and Directors of Mandala Theatre Company CIC |
|
| Rabyah Khan | Treasurer | April 26 2021 | Advisory Board and Directors of Mandala Theatre Company CIC |
|
| Adanna Onuekwusi | Trustee | January17 2022 | BeverleyHarry (Interim Chair) | |
| Dina Desai | Trustee | January17 2022 | BeverleyHarry (Interim Chair) | |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information) Yasmin Sidhwa (Artistic Director and CEO)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Beverley Harry | ||
Interim Chair |
||
| 17/11/2022 | ||
| 17/11/2022 |
MANDALA THEATRE COMPANY CIO
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
Charity Number: 1194229 (England and Wales)
MANDALA THEATRE COMPANY CIO
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
| CONTENTS | PAGE |
|---|---|
| General information | 2 |
| Responsibilities of the Trustees | 3 |
| Independent Examiner’s report to the members | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the financial statements | 7-15 |
Charity number: 1194229 1
MANDALA THEATRE COMPANY CIO
GENERAL INFORMATION
Registered charity name MANDALA THEATRE COMPANY CIO Charity number 1194229 Principal & registered office address 88 Crescent Road Oxford Oxfordshire OX4 2PD Trustees Beverley Harry Adanna Onuekwusi Dina Desai Rabyah Khan Accountants SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD Independent examiner Sheila Parry FCCA Bankers The Co-operative Bank P.O. Box 250, Delf House Southway, Skelmersdale WN8 6WT
Charity number: 1194229 2
MANDALA THEATRE COMPANY CIO
RESPONSIBILITIES OF THE TRUSTEES
FOR THE PERIOD ENDED 31 MARCH 2022
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.
Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINATION
The nominated independent examiner will be considered by trustees for re-appointment for the ensuing year.
Signed on behalf of the trustees
Beverley Harry Interim Chair of the Trustees
Date …17/11/2022………………………….
Charity number: 1194229 3
MANDALA THEATRE COMPANY CIO
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS
FOR THE PERIOD ENDED 31 MARCH 2022
I report on the accounts of the Charity for the period ended 31 March 2022, which are set out in pages 5 - 12
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of s144(2) of the Charities Act 2011 (the 2011 Act) does not apply and that an Independent Examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Certified Chartered Accountants. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under s145 of the 2011 Act, whether particular matters have come to my attention.
Basis of independent examiner’s report
An examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with s130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sheila Parry FCCA
Date……19 December 2022………………………………….
Charity number: 1194229 4
MANDALA THEATRE COMPANY CIO
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE PERIOD ENDED 31 MARCH 2022
| Notes Income from: Donations and legacies 3 Charitable activities 4 Transfer of funds From Old Organisation Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net income / -expenditure Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forwards Total funds carried forward |
Unrestricted Funds £ 5,000 1,805 95,443 102,248 333 57,875 58,209 44,040 - 5,898 38,142 - 38,142 |
Restricted Funds £ - 134,561 39,281 173,842 36 119,449 119,485 54,357 5,898 60,255 - 60,255 |
Total 2022 £ 5,000 136,366 134,724 |
|---|---|---|---|
| 276,090 | |||
| 369 177,325 |
|||
| 177,694 | |||
| 98,396 - |
|||
| 98,396 | |||
| - | |||
| 98,396 |
The Statement of Financial Activities includes all gains and losses in the period and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 7 to 12 form part of these financial statements.
Charity number: 1194229 5
MANDALA THEATRE COMPANY CIO
BALANCE SHEET
AS AT 31 MARCH 2022
| Notes FIXED ASSETS Tangible Assets 11 CURRENT ASSETS Debtors 12 Cash at bank CREDITORS:Amounts falling due within one year 13 NET CURRENT ASSETS CREDITORS:Amounts falling due after more than one year 14 NET ASSETS FUNDS INCOME FUNDS Unrestricted Income funds 15 Restricted Income funds 16 TOTAL INCOME FUNDS |
2022 £ £ - - 5,625 164,857 170,482 - 72,086 98,396 - 98,396 38,142 60,254 98,396 |
2022 £ £ - - 5,625 164,857 170,482 - 72,086 98,396 - 98,396 38,142 60,254 98,396 |
|---|---|---|
| 98,396 | ||
| 38,142 60,254 |
||
| 98,396 |
For the period ended 31 March 2022, the charity was entitled to exemption from audit under section 145 of the Charities Act 2011.
Trustees responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 145; and
-
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements were approved by the members of the committee and authorised for issue on 21st November 2022 and are signed on their behalf by:
Beverley Harry Interim Chair of the Trustees
Charity number: 1194229 6
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
1. ORGANISATION STATUS
MANDALA THEATRE COMPANY CIO is a Charitable Incorporated Organisation.
The assets and liabilities of the previous unincorporated organisation were transferred to the new CIO on 26 April 2021 when the old charity was wound up.
2. ACCOUNTING POLICIES
Basis of accounting
The charity constitutes a public benefit entity as defined by FRS102.
These financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statements of Recommended Practice 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Companies Act 2006, with FRS102, update bulletin 1.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed.
Income
All income is included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Investment income and interest receivable
Income from investments and deposit interest is included in the statement of financial activities when it becomes receivable. Investment income is included gross of recoverable taxation.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure represents amounts invoiced, including value added tax.
Fixed assets
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. All assets costing £500 or more are capitalised and valued at historical cost.
Charity number: 1194229 7
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Office furniture – 20% straight line
- Computer equipment – 33% straight line
Taxation
The Charity is exempt from corporation tax on its charitable activities.
3. INCOME FROM DONATIONS AND LEGACIES
| Unrestricted Restricted £ £ Donation 5,000 - 5,000 - . INCOME FROM CHARITABLE ACTIVITIES Unrestricted Restricted £ £ Earned Income 405 30,043 Grants - Core funding 400 5,000 Grants - Project funding - 99,518 Trusts & Foundations 1,000 - 1,805 134,561 |
Total Funds 2022 £ 5,000 |
|---|---|
| 5,000 | |
| Total Funds 2022 £ 30,448 5,400 99,518 1,000 136,366 |
4. INCOME FROM CHARITABLE ACTIVITIES
Charity number: 1194229 8
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
| 5. EXPENDITURE ON RAISING FUNDS Unrestricted £ Fundraising costs 333 333 6. EXPENDITURE ON CHARITABLE ACTIVITIES Unrestricted £ Staff costs 42,257 Professional fees 14,905 Office and travel costs 457 Professional Programme 202 Creative Learning Programme 55 57,875 7. GOVERNANCE COSTS Total 2022 £ Trustee expenses - Meeting expenses - Independent examination 200 200 |
Restricted £ 36 36 Restricted £ 16,163 - 1,703 71,803 29,781 119,449 |
Total Funds 2022 £ 369 |
|---|---|---|
| 369 | ||
| Total Funds 2022 £ 58,419 14,905 2,160 72,005 29,836 |
||
| 177,325 | ||
Charity number: 1194229 9
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
8. ANALYSIS OF STAFF COSTS
| . ANALYSIS OF STAFF COSTS | |
|---|---|
| Gross salaries Employer's NIC Employer's pension |
2022 £ 58,419 - - |
| 58,419 |
None of the employees of the charity earned £60,000 or more during the period ended 31 March 2022 The average number of employees during the period was 1. All employees are involved in the provision of the charity’s objectives.
9. DEBTORS
| Trade debtors Other debtors Prepayments |
2022 £ 5,625 - - |
|---|---|
| 5,625 |
10. CREDITORS
| Income in Advance Accruals |
2022 £ 52,832 19,255 |
|---|---|
| 72,086 |
Charity number: 1194229 10
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
11. Movement in funds
| Balance at 1 April 2021 |
Income | Expenditure | Transfers | Balance at 31 March 2022 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General | - | 102,248 | 58,209 | - 5,898 | 38,142 |
| Restricted funds | |||||
| AMAL | - | 2,921 | 1,148 | - | 1,773 |
| ARTVSM | - | 38,443 | 16,813 | - | 21,629 |
| CRE TRA | - | 60,364 | 24,934 | - | 35,430 |
| KNL EXCH & TTBM | - | 69,489 | 73,152 | 3,663 | - |
| MAD(E) | - | 2,625 | 1,203 | - | 1,422 |
| PIPE | - | - | 2,235 | 2,235 | - |
| Restricted funds | - | 173,841 | 119,484 | 5,898 | 60,255 |
| - | 276,089 | 177,693 | - | 98,396 |
‘Walk with AMAL’ project is part of the Creative Learning Programme
ARTIVISM is the International Digital and Live Festival that was part of our Creative Learning Programme CREATIVE TRANING is the various workshops and courses we run in addition to the above
PIPELINE is the Research and Development element of TTBM (see below) – professional programme KNOWLEDGE EXCHANGE & ‘Though This Be Madness’ (TTBM) are part of the professional programme – touring the production and a conference
MAD(E) R&D is the Research and Development element of our new professional project
12. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Creditors due within 1 year Net assets |
Unrestricted funds £ - 110,227 - 72,086 38,141 |
Restricted funds £ - 60,255 - 60,255 |
Total 2022 £ - 170,482 - 72,086 |
|---|---|---|---|
| 98,396 |
Charity number: 1194229 11
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
13. TRUSTEE REMUNERATION, KEY MANAGEMENT PERSONNEL AND RELATED PARTY TRANSACTIONS
No member of the board of trustees received any remuneration for the role as trustee during the year.
No trustees were reimbursed for travel expenses during the year.
The Key Management Personnel comprise the Trustees. There were no other related party transactions.
Charity number: 1194229 12
MANDALA THEATRE COMPANY CIO
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
Charity Number: 1194229 (England and Wales)
MANDALA THEATRE COMPANY CIO
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
| CONTENTS | PAGE |
|---|---|
| General information | 2 |
| Responsibilities of the Trustees | 3 |
| Independent Examiner’s report to the members | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the financial statements | 7-15 |
Charity number: 1194229 1
MANDALA THEATRE COMPANY CIO
GENERAL INFORMATION
Registered charity name MANDALA THEATRE COMPANY CIO Charity number 1194229 Principal & registered office address 88 Crescent Road Oxford Oxfordshire OX4 2PD Trustees Beverley Harry Adanna Onuekwusi Dina Desai Rabyah Khan Accountants SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD Independent examiner Sheila Parry FCCA Bankers The Co-operative Bank P.O. Box 250, Delf House Southway, Skelmersdale WN8 6WT
Charity number: 1194229 2
MANDALA THEATRE COMPANY CIO
RESPONSIBILITIES OF THE TRUSTEES
FOR THE PERIOD ENDED 31 MARCH 2022
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.
Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINATION
The nominated independent examiner will be considered by trustees for re-appointment for the ensuing year.
Signed on behalf of the trustees
Beverley Harry Interim Chair of the Trustees
Date …17/11/2022………………………….
Charity number: 1194229 3
MANDALA THEATRE COMPANY CIO
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS
FOR THE PERIOD ENDED 31 MARCH 2022
I report on the accounts of the Charity for the period ended 31 March 2022, which are set out in pages 5 - 12
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of s144(2) of the Charities Act 2011 (the 2011 Act) does not apply and that an Independent Examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Certified Chartered Accountants. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under s145 of the 2011 Act, whether particular matters have come to my attention.
Basis of independent examiner’s report
An examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with s130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sheila Parry FCCA
Date……19 December 2022………………………………….
Charity number: 1194229 4
MANDALA THEATRE COMPANY CIO
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE PERIOD ENDED 31 MARCH 2022
| Notes Income from: Donations and legacies 3 Charitable activities 4 Transfer of funds From Old Organisation Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net income / -expenditure Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forwards Total funds carried forward |
Unrestricted Funds £ 5,000 1,805 95,443 102,248 333 57,875 58,209 44,040 - 5,898 38,142 - 38,142 |
Restricted Funds £ - 134,561 39,281 173,842 36 119,449 119,485 54,357 5,898 60,255 - 60,255 |
Total 2022 £ 5,000 136,366 134,724 |
|---|---|---|---|
| 276,090 | |||
| 369 177,325 |
|||
| 177,694 | |||
| 98,396 - |
|||
| 98,396 | |||
| - | |||
| 98,396 |
The Statement of Financial Activities includes all gains and losses in the period and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 7 to 12 form part of these financial statements.
Charity number: 1194229 5
MANDALA THEATRE COMPANY CIO
BALANCE SHEET
AS AT 31 MARCH 2022
| Notes FIXED ASSETS Tangible Assets 11 CURRENT ASSETS Debtors 12 Cash at bank CREDITORS:Amounts falling due within one year 13 NET CURRENT ASSETS CREDITORS:Amounts falling due after more than one year 14 NET ASSETS FUNDS INCOME FUNDS Unrestricted Income funds 15 Restricted Income funds 16 TOTAL INCOME FUNDS |
2022 £ £ - - 5,625 164,857 170,482 - 72,086 98,396 - 98,396 38,142 60,254 98,396 |
2022 £ £ - - 5,625 164,857 170,482 - 72,086 98,396 - 98,396 38,142 60,254 98,396 |
|---|---|---|
| 98,396 | ||
| 38,142 60,254 |
||
| 98,396 |
For the period ended 31 March 2022, the charity was entitled to exemption from audit under section 145 of the Charities Act 2011.
Trustees responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 145; and
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The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements were approved by the members of the committee and authorised for issue on 21st November 2022 and are signed on their behalf by:
Beverley Harry Interim Chair of the Trustees
Charity number: 1194229 6
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
1. ORGANISATION STATUS
MANDALA THEATRE COMPANY CIO is a Charitable Incorporated Organisation.
The assets and liabilities of the previous unincorporated organisation were transferred to the new CIO on 26 April 2021 when the old charity was wound up.
2. ACCOUNTING POLICIES
Basis of accounting
The charity constitutes a public benefit entity as defined by FRS102.
These financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statements of Recommended Practice 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Companies Act 2006, with FRS102, update bulletin 1.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed.
Income
All income is included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Investment income and interest receivable
Income from investments and deposit interest is included in the statement of financial activities when it becomes receivable. Investment income is included gross of recoverable taxation.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure represents amounts invoiced, including value added tax.
Fixed assets
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. All assets costing £500 or more are capitalised and valued at historical cost.
Charity number: 1194229 7
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Office furniture – 20% straight line
- Computer equipment – 33% straight line
Taxation
The Charity is exempt from corporation tax on its charitable activities.
3. INCOME FROM DONATIONS AND LEGACIES
| Unrestricted Restricted £ £ Donation 5,000 - 5,000 - . INCOME FROM CHARITABLE ACTIVITIES Unrestricted Restricted £ £ Earned Income 405 30,043 Grants - Core funding 400 5,000 Grants - Project funding - 99,518 Trusts & Foundations 1,000 - 1,805 134,561 |
Total Funds 2022 £ 5,000 |
|---|---|
| 5,000 | |
| Total Funds 2022 £ 30,448 5,400 99,518 1,000 136,366 |
4. INCOME FROM CHARITABLE ACTIVITIES
Charity number: 1194229 8
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
| 5. EXPENDITURE ON RAISING FUNDS Unrestricted £ Fundraising costs 333 333 6. EXPENDITURE ON CHARITABLE ACTIVITIES Unrestricted £ Staff costs 42,257 Professional fees 14,905 Office and travel costs 457 Professional Programme 202 Creative Learning Programme 55 57,875 7. GOVERNANCE COSTS Total 2022 £ Trustee expenses - Meeting expenses - Independent examination 200 200 |
Restricted £ 36 36 Restricted £ 16,163 - 1,703 71,803 29,781 119,449 |
Total Funds 2022 £ 369 |
|---|---|---|
| 369 | ||
| Total Funds 2022 £ 58,419 14,905 2,160 72,005 29,836 |
||
| 177,325 | ||
Charity number: 1194229 9
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
8. ANALYSIS OF STAFF COSTS
| . ANALYSIS OF STAFF COSTS | |
|---|---|
| Gross salaries Employer's NIC Employer's pension |
2022 £ 58,419 - - |
| 58,419 |
None of the employees of the charity earned £60,000 or more during the period ended 31 March 2022 The average number of employees during the period was 1. All employees are involved in the provision of the charity’s objectives.
9. DEBTORS
| Trade debtors Other debtors Prepayments |
2022 £ 5,625 - - |
|---|---|
| 5,625 |
10. CREDITORS
| Income in Advance Accruals |
2022 £ 52,832 19,255 |
|---|---|
| 72,086 |
Charity number: 1194229 10
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
11. Movement in funds
| Balance at 1 April 2021 |
Income | Expenditure | Transfers | Balance at 31 March 2022 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General | - | 102,248 | 58,209 | - 5,898 | 38,142 |
| Restricted funds | |||||
| AMAL | - | 2,921 | 1,148 | - | 1,773 |
| ARTVSM | - | 38,443 | 16,813 | - | 21,629 |
| CRE TRA | - | 60,364 | 24,934 | - | 35,430 |
| KNL EXCH & TTBM | - | 69,489 | 73,152 | 3,663 | - |
| MAD(E) | - | 2,625 | 1,203 | - | 1,422 |
| PIPE | - | - | 2,235 | 2,235 | - |
| Restricted funds | - | 173,841 | 119,484 | 5,898 | 60,255 |
| - | 276,089 | 177,693 | - | 98,396 |
‘Walk with AMAL’ project is part of the Creative Learning Programme
ARTIVISM is the International Digital and Live Festival that was part of our Creative Learning Programme CREATIVE TRANING is the various workshops and courses we run in addition to the above
PIPELINE is the Research and Development element of TTBM (see below) – professional programme KNOWLEDGE EXCHANGE & ‘Though This Be Madness’ (TTBM) are part of the professional programme – touring the production and a conference
MAD(E) R&D is the Research and Development element of our new professional project
12. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Creditors due within 1 year Net assets |
Unrestricted funds £ - 110,227 - 72,086 38,141 |
Restricted funds £ - 60,255 - 60,255 |
Total 2022 £ - 170,482 - 72,086 |
|---|---|---|---|
| 98,396 |
Charity number: 1194229 11
MANDALA THEATRE COMPANY CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022 (continued)
13. TRUSTEE REMUNERATION, KEY MANAGEMENT PERSONNEL AND RELATED PARTY TRANSACTIONS
No member of the board of trustees received any remuneration for the role as trustee during the year.
No trustees were reimbursed for travel expenses during the year.
The Key Management Personnel comprise the Trustees. There were no other related party transactions.
Charity number: 1194229 12