Trustees’ Annual Report for the period
From 1[st] of March 2024 Period start date To 31[st] of March 2025 Period end date
Charity name: CYLCH MEITHRIN LLANLLWNI
Charity registration number: 1194180
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Promoting Welsh-medium education for pre-school aged children in Llanllwni. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The aim of Cylch Meithrin Llanllwni is to provide high-quality childcare for children in the local area, a commitment that has been consistently upheld throughout the year in question. We offer affordable childcare from 8:45am to 12:15pm on Tuesdays, Thursdays and Fridays, as well as full- day provision from 8:45am to 3:00pm on Mondays and Wednesdays. The Cylch Meithrin is located at Llanllwni Primary School. Operating as a non-profit organisation, Cylch Meithrin Llanllwni exists for the benefit of children within the community and surrounding areas. Every child is given the opportunity to learn through play in a safe, nurturing and happy environment. Through a nurturing, play- based approach, we support children’s holistic development across their physical, emotional, linguistic, social and cognitive skills. The Cylch Meithrin is managed by a voluntary committee, from which the principal officers — Chairperson, Secretary and Treasurer — are elected. We are registered with Mudiad Meithrin and Care Inspectorate Wales. We also participate in the Welsh Government’s Childcare Offer for Wales, the UK Government’s Tax-Free Childcare Scheme, and the Flying Start programme, ensuring our services remain as accessible and affordable as possible for local families. |
| Cylch Meithrin Llanllwni follows the new Curriculum for Wales. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees follow Charity Commission guidelines. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| SORP reference | ||
| Policy on grant making | Para 1.38 | Not Applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
| Contribution made by volunteers |
Para 1.38 | Not Applicable |
| Other | Not Applicable |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Families in Llanllwni and the surrounding areas benefit significantly from the work of Cylch Meithrin Llanllwni. The Cylch Meithrin provides high-quality early years education and affordable childcare in an area where such provision is limited. The service plays an important role in supporting both children and families within the community. Cylch Meithrin Llanllwni delivers a range of community benefits, including: - Promoting and sustaining the Welsh language within the local area. - Supporting and enhancing children’s health and well-being. - Promoting equality and equal opportunities for all children. |
-
Maintaining strong links with the wider community.
-
Working closely with the local primary school to ensure a smooth and supportive transition for children moving from the Cylch Meithrin to school.
-
Supporting the local economy by providing employment for two full-time members of staff and one bank staff member, and by offering affordable childcare that enables parents to return to work.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See the annual balance sheet presented with this report |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve fund is maintained to cover the costs associated with staff dismissal. |
| Amount of reserves held | Para 1.22 | See the annual balance sheet presented with this report |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The main uncertainty for the Cylch Meithrin is the number of children attending, as this can vary considerably when children move on to primary school. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | - Children’s fees, including funding from the Childcare Offer for Wales - Funding for three-year-old education provision - Flying Start - Mudiad Meithrin grant - Government grants, including the Sustainability Grant - Statkraft grants - Fundraising events |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not Applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk is a reduction in the number of children attending the Cylch Meithrin, which would impact its sustainability. There are plans to increase the Cylch’s operating hours where there is demand, with the aim of attracting more families and helping to mitigate this risk. Another risk is the cost-of-living crisis, which has resulted in higher costs for resources and utilities. It has also reduced the amount of disposable income available to families, limiting their ability to support our fundraising activities. |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | An Annual General Meeting is held to appoint a new Committee to manage the Cylch. Officers are elected from among the Committee members, and these individuals may include parents, prospective parents, friends of the Cylch, and members of the local community. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin Llanllwni |
|---|---|
| Other name the charity uses | Cylch Meithrin a Chylch Ti a Fi Llanllwni |
| Registered charity number | 1194180 |
| Charity’s principal address | Cylch Meithrin Llanllwni, Ysgol Eglwys Llanllwni, Llanllwni, Pencader, Sir Gâr, SA39 9DX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Llinos Williams | Responsible Individual |
Until 15/11/2024 | ||
| Caryl Davies | Chairperson | 21/2/24 – 18/03/25 | ||
| Lowri Davies | Vice Chair | 21/2/24 – 13/11/2024 | ||
| Rhian Davies | Secretary | Until 18/03/25 | ||
| Caryl Jones | Treasurer | |||
| Nans Davies | Responsible Individual |
From 15/11/2024 | ||
| Betsan Walters | Chairperson | From 18thMarch 2025 | ||
| Patricia Heath | Secretary | From 18thMarch 2025 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
P Heath Signature(s) B Walters Patricia Heath Full name(s) Betsan Walters Position (eg Secretary, Chairperson Secretary Chair, etc) Date 29/01/2026
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CHARITY COMMIS510N FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independevt Examiner s Report Réport to th• trustes CyLC14 MEITH RIW LLAThJLLbJfy)I 31" mA£CH 1025 On accounts for th• year Charlty no IlqlklÉo I report to the trustees my examlnallon of the aCCntS of the above clw#y (Ihe TrI lor th8 end8d ba61s of report accLKmts in accordan with the requirements of the Charitses Act 2011 (Ihe ACY). I report In respect of my 8xaminatiM of the Twsfs acCts carried out under seon 145 of the 2011 Act and in carrying my examinab'on, I have followed all the applicable Directions given by Ihe Charity Commission under seth'on 14515)(b) of the Acl. Independent tr examlnevs statement u in m¢of I have comFA8ted my examinati. I confThi that no mtsial mattèrs hav8 eome to my attenkn in connoclion fjth the examinatiw (olhw than that disclosed below.) whith gives me cause to b8k8V8 that in. any material of the Cla*ties Ac+.; the accamts dld not 8ccord with the ac(wntW recuds,. or th8 acwunts did not cryty wilh the apptlcabl8 requirements onceming Ihe fomi ar¥J wnt8nt of a(Jx)unts set fyjt In the Charities (Accounts and Reports) Regulatsons 2(K)8 crther Ihan any rwuirement that the accounts give a Irue and fairf View 1$ nol 8 matter considered as pan oi an inaepenoeni examinaiirxi. V4ith the exaMInatir to lch attention should tha1 in thi4 report in rAdor to onable a woper understanding of the acc to be r6ached. ' Please d81818 Ihe words in the brackets rfih8y dD nor 49ppIy. Slgnod: 2Lll+llolS Name: pre!•oejy.g1 quauflcatlonls) w body IER Ocl 2018
Ilf any): Address: 1&4 Sectioi) B Disclosure Only ¢omplete rf the examiner needs to hjghligm material matters of concem (see CC32. Independent examinats'on of charity actn[s. dir8(Xions and guklance for examiners). Glve here brief details of ny Items that the oxamlnér wlsh•* to dl•cl¢x•. IER Oct 2018