BanktheFood Report of the Trustees and Financial Statements for the Year Ended 30 March 2025
Charity Number: 1194167
Principal Address: Old Vicarage Southminster Road Burnham-on-Crouch CM0 8QG
Reference and Administrative Information
Trustees: Emma Spring – Chair Daniel Owen David Mills
Bankers: Virgin Money
Trustees’ Annual Report
The trustees present their annual report and financial statements for BanktheFood for the year ended 30 March 2025. The financial statements have been prepared on a receipts and payments basis in accordance with applicable law and the Charities Statement of Recommended Practice (SORP).
Structure, Governance and Management
BanktheFood is a Charitable Incorporated Organisation (CIO) registered in England and Wales. The charity was established through a gift from a private funder. The BanktheFood mobile application and all associated intellectual property were gifted to the charity by the app developer.
Trustees are appointed by the existing trustees when additional skills or experience are considered beneficial to the charity. Trustees serve a three-year term and may offer themselves for reappointment at the end of that period.
Objectives and Activities for the Public Benefit
The charity’s object is to relieve persons in the United Kingdom who are experiencing financial hardship.
BanktheFood seeks to achieve this object through the provision of a free mobile application which connects shoppers with the real-time needs of their local food banks while they are in supermarkets. This helps ensure that donated food is relevant, appropriate and consistent with current demand.
The charity advances its aims by:
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Enabling food banks to publish live shopping lists via the app
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Encouraging members of the public to make more effective food donations
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Promoting awareness of the app through partnerships, campaigns and social media
The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s objectives and activities.
Achievements and Performance
During the year ended 30 March 2025, BanktheFood continued to expand its reach and impact. The number of food banks registered on the app increased further during the year, alongside continued growth in the number of members of the public using the app to support their local food banks.
The charity focused on supporting food banks, improving app functionality, and delivering campaigns and partnerships aimed at increasing public awareness and encouraging smarter food donations.
Financial Review
During the year ended 30 March 2025, the charity received income primarily from donations and fundraising platforms.
The charity held unrestricted reserves at the year end. The trustees regularly review the level of reserves and aim to maintain sufficient funds to support the continued operation of the charity and delivery of its objectives, while actively pursuing additional funding and partnership opportunities.
Plans for the Future
Building on the investment made during the year, the trustees plan to continue developing and promoting the BanktheFood app to increase uptake among food banks and members of the public.
Priorities for the coming year include further app development, strengthening partnerships, increasing awareness through targeted campaigns, and securing sustainable funding to support the charity’s ongoing activities.
Trustees’ Responsibilities
The trustees are responsible for preparing the trustees’ annual report and financial statements in accordance with applicable law and United Kingdom accounting standards.
The law applicable to charities in England and Wales requires trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the year end.
In preparing these financial statements, the trustees have:
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Selected suitable accounting policies and applied them consistently
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Observed the methods and principles of the Charities SORP
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Made judgements and estimates that are reasonable and prudent
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Prepared the accounts on a going concern basis
The trustees are responsible for keeping adequate acc ounting records that disclose with 3 reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the charity’s assets and for taking reasonable steps to prevent and detect fraud.
Approved by the trustees and signed on their behalf:
Emma Spring
Chair of Trustees
Accounts Year End 30 March 2025
| INCOME | £ |
|---|---|
| Donatons | 75,000.00 |
| Just Giving | 2778.59 |
| Cash back | 3.97 |
| Total | |
| EXPENSES | |
| App Development | 36,000.00 |
| PR/Marketng | 52204.44 |
| Social Media | 11737.30 |
| Bank Charges | 104.70 |
| Just Giving subs | 216.00 |
| Other expenditure | 1454.56 |
| Total |
Surplus Income over Expenditure
Bank A/C reconciliation Opening Bank Balance 61218.2 yearly excess expenditure -23,934.44 Closing Bank Balance 37,283.76
1
77,782.56 101,717.00 -23,934.44
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 3-Apr-24 | donatons - Just giving | 2 | 94 | |
| 30-Apr-24 | donatons - Just giving | 2 | 10 | |
| 25-Apr-24 | PR /Marketng - Stass Daniells | 7,8 | 2,100.00 | |
| 25-Apr-24 | PR /Marketng - Twelve Marketng | 9 | 18,600.00 | |
| 1-Apr-24 | social media - Bright Media | 1 | 875.6 | |
| 25-Apr-24 | social media - KB Virtual Services | 6 | 150 | |
| 24-Apr-24 | Facebook adverts | 3,4 | 250 | |
| 26-Apr-24 | Just Giving subs | 5 | 18 | |
| 26-Apr-24 | Bank Charges | 10 | 8 Statement | |
| total | 104 | 22,001.60 | ||
| Net income | -21,897.60 | |||
| Bank Rec | ||||
| Balance b/fwd | 61,218.20 | |||
| montly net | -21,897.60 | |||
| Balance c/fwd | 39,320.60 |
A
3
| Ref | Income | Expenditure | |
|---|---|---|---|
| 1-May donatons - Just giving | 2 | 4.75 | |
| 3-May donatons - Just giving | 2 | 2.37 | |
| 17-May donatons - Trussel Trust | 14 | 25,000 | |
| Misc cash back | 11 | 1 | |
| 3-May PR /Marketng - Stass Daniells | 12 | 1,200.00 | |
| 1-May social media - Bright Media | 10 | 875.6 | |
| 31-May social media - KB Virtual Services | 15 | 150 | |
| 14-May App Dev -Mustard new media | 13 | 20000 | |
| 23-May App Dev -Mustard new media | 13 | 16000 | |
| 21-May donatons - Just giving | 2 | 27.31 | |
| 21-May donatons - Just giving | 2 | 112.9 | |
| Just Giving subs | 5 | 18 | |
| Bank Charges | 9.5 statement | ||
| total | 25,148.21 | 38,253.10 | |
| Net income | -13,104.89 | ||
| Bank Rec | |||
| Balance b/fwd | 39,320.60 | ||
| montly net | -13,104.89 | ||
| Balance c/fwd | 26,215.71 |
A
4
| Ref | Income | Expenditure | |
|---|---|---|---|
| 1-Jun Social media - bright media | 16 | 875.6 | |
| 6-Jun PR /Marketng - Twelve Marketng | 17 | 7200 | |
| 25-Jun Just Giving subs | 5 | 18 | |
| 27-Jun Bank Charges | 18 | 9.8 | |
| total | 0.00 | 8103.40 | |
| Net Expenditure | -8,103.40 | ||
| Bank Rec | |||
| Balance b/fwd | 26,215.71 | ||
| montly net | -8,103.40 | ||
| Balance c/fwd | 18,112.31 |
5
| Ref Income | Ref Income | Expenditure | |
|---|---|---|---|
| 29-Jul donatons - Just giving | 2 | 20.00 | |
| 15-Jul donatons - Trussel Trust | 21 | 25,000 | |
| 18-Jul Stass Daniells | 22,23 | 2,700.00 | |
| 2-Jul social media - Bright Media | 18 | 933.50 | |
| 2-Jul PR /Marketng - Twelve Marketng | 19 | 7500 | |
| 2-Jul PR /Marketng - Twelve Marketng | 20 | 1054.44 | |
| 25-Jul Just Giving subs | 5 | 18 | |
| Bank Charges | 7.40 statement | ||
| total | 25,020.00 | 12,213.34 | |
| Net income | 12,806.66 | ||
| Bank Rec | |||
| Balance b/fwd | 18,112.31 | ||
| montly net | 12,806.66 | ||
| Balance c/fwd | 30,918.97 |
A
6
| Date | Ref | Income | Expenditure |
|---|---|---|---|
| 2-Aug social media - Bright Media | 24 | 933.5 | |
| 7-Aug Donatons - Just Givings | 2 | 4.75 | |
| 7-Aug PR - Paul Cullen | 25 | 750.00 | |
| 7-Aug PR /Marketng - Stass Daniells | 26 | 1200 | |
| 9-Aug PR/Marketng Georgina Jones | 27 | 120 | |
| 27-Aug Just Giving subs | 5 | 18 | |
| 28-Aug Bank charges | 8.6 statement | ||
| 27-Aug Corporaton tax | 28 | 200.22 | |
| Total | 4.75 | 3,230.32 | |
| Net Expenditure | -3,225.57 | ||
| Bank Rec | |||
| Balance b/fwd | 30,918.97 | ||
| montly net | -3,225.57 | ||
| Balance c/fwd | 27,693.40 |
7
| Date | Ref | Income | Expenditure |
|---|---|---|---|
| 4-Sep social media - Bright Media | 29 | 933.5 | |
| 10-Sep PR /Marketng - Stass Daniells | 30 | 1,500.00 | |
| 25-Sep Just Giving subs | 5 | 18.00 | |
| 26-Sep Bank charges | 8.6 statement | ||
| 27-Sep PR/Marketng Shuterstock | 31 | 34.8 | |
| 30-Sep donatons - Just giving | 2 | 100 | |
| Total | 100 | 2,494.90 | |
| Net Expenditure | -2,394.90 | ||
| Bank Rec | |||
| Balance b/fwd | 27,693.40 | ||
| montly net | -2,394.90 | ||
| Balance c/fwd | 25,298.50 |
8
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 1-Oct social media - KB Virtual Services | 32 | 150.00 | ||
| 1-Oct social media - Bright Media | 33 | 933.50 | ||
| 1-Oct PR /Marketng - Stass Daniells | 34, | 35 | 1200 | |
| 1-Oct PR - Paul Cullen | 36 | 1500 | ||
| 2-Oct cash back | 0.12 | |||
| 8-Oct donatons - Just giving | 2 | 100 | ||
| 16-Oct donatons - Just giving | 2 | 47.5 | ||
| 25-Oct Just Giving subs | 5 | 18 | ||
| 29-Oct Bank charges | 8 statement | |||
| Total | 147.62 | 3,809.50 | ||
| Net Expenditure | -3,661.88 | |||
| Bank Rec | ||||
| Balance b/fwd | 25,298.50 | |||
| montly net | -3,661.88 | |||
| Balance c/fwd | 21,636.62 |
9
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 4-Nov-24 | donatons - Just giving | 2 | 10 | |
| 4-Nov-24 | social media - Bright Media | 37 | 933.50 | |
| 5-Nov-24 | donatons - Just giving | 2 | 2.37 | |
| 11-Nov-24 | social media - KB Virtual Services | 38 | 150 | |
| 13-Nov-24 | donatons - Trussell Trust | 39 | 25000 | |
| 21-Nov-24 | PR /Marketng - Stass Daniells | 40 | 1200 | |
| 25-Nov-24 | Just Giving subs | 5 | 18 | |
| 27-Nov-24 | Bank charges | 8.9 statement | ||
| Total | 25012.37 | 2,310.40 | ||
| Net Expenditure | 22,701.97 | |||
| Bank Rec | ||||
| Balance b/fwd | 21,636.62 | |||
| montly net | 22,701.97 | |||
| Balance c/fwd | 44,338.59 |
10
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 3-Dec-24 | social media - Bright Media | 41 | 933.50 | |
| 3-Dec-24 | PR /Marketng - Stass Daniells | 42 | 1,500.00 | |
| 4-Dec-24 | Facebook advert | 43 | 599.94 | |
| 11-Dec-24 | donatons - Just giving | 2 | 182.87 | |
| 12-Dec-24 | donatons - Just giving | 2 | 769.32 | |
| 16-Dec-24 | donatons - Just giving | 2 | 520 | |
| 18-Dec-24 | donatons - Just giving | 2 | 118.75 | |
| 23-Dec-24 | donatons - Just giving | 2 | 50 | |
| 27-Dec-24 | Just Giving subs | 5 | 18 | |
| 27-Dec-24 | Bank charges | 8.6 statement | ||
| Total | 1640.94 | 3,060.04 | ||
| Net Expenditure | -1,419.10 | |||
| Bank Rec | ||||
| Balance b/fwd | 44,338.59 | |||
| montly net | -1,419.10 | |||
| Balance c/fwd | 42,919.49 |
11
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 3-Jan-25 | Cash back | 2.1 | ||
| 3-Jan-25 | social media - Bright Media | 44 | 933.50 | |
| 7-Jan-25 | donatons - Just giving | 2 | 132 | |
| 8-Jan-25 | donatons - Just giving | 2 | 16.62 | |
| 14-Jan-25 | donatons - Just giving | 2 | 0.47 | |
| 17-Jan-25 | PR /Marketng - Stass Daniells | 45 | 900 | |
| 22-Jan-25 | donatons - Just giving | 2 | 2.37 | |
| 24-Jan-25 | social media - KB Virtual Services | 46 | 150 | |
| 27-Jan-25 | Just Giving subs | 5 | 18 | |
| 29-Jan-25 | Bank charges | 9.2 statement | ||
| Total | 153.56 | 2,010.70 | ||
| Net Expenditure | -1,857.14 | |||
| Bank Rec | ||||
| Balance b/fwd | 42,919.49 | |||
| montly net | -1,857.14 | |||
| Balance c/fwd | 41,062.35 |
12
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 1-Feb-25 | donatons - Just giving | 156.1 | ||
| 3-Feb-25 | social media - Bright Media | 47 | 892.50 | |
| 8-Feb-25 | PR /Marketng - Stass Daniells | 48 | 900 | |
| 11-Feb-25 | donatons - Just giving | 2 | 191.68 | |
| 12-Feb-25 | donatons - Just giving | 2 | 66.94 | |
| 19-Feb-25 | donatons - Just giving | 2 | 8.31 | |
| 24-Feb-25 | PR advertsing smileyworld | 49 | 189.6 | |
| 25-Feb-25 | Just Giving subs | 5 | 18 | |
| 27-Feb-25 | Bank charges | 8.9 statement | ||
| 28-Feb-25 | Fundraising regulator | 50 | 60 | |
| Total | 423.03 | 2,069.00 | ||
| Net Expenditure | -1,645.97 | |||
| Bank Rec | ||||
| Balance b/fwd | 41,062.35 | |||
| montly net | -1,645.97 | |||
| Balance c/fwd | 39,416.38 |
13
| Date | Ref | Income | Expenditure | |
|---|---|---|---|---|
| 3-Mar-25 | cash back | 0.87 | ||
| 3-Mar-25 | social media - Bright Media | 47 | 933.50 | |
| 5-Mar-25 | PR /Marketng - Stass Daniells | 52 | 1200 | |
| 18-Mar-25 | donatons - Just giving | 2 | 0.47 | |
| 25-Mar-25 | Just Giving subs | 5 | 18 | |
| 26-Mar-25 | donatons - Just giving | 2 | 4.74 | |
| 27-Mar-25 | Bank charges | 9.2 statement | ||
| 31-Mar-25 | donatons - Just giving | 2 | 22 | |
| Total | 28.08 | 2,160.70 | ||
| Net Expenditure | -2,132.62 | |||
| Bank Rec | ||||
| Balance b/fwd | 39,416.38 | |||
| montly net | -2,132.62 | |||
| Balance c/fwd | 37,283.76 |
14
- Summary detail Income and Expenditure year ending 30 March 2025
Expenditure
| Expenditure | ||||
|---|---|---|---|---|
| Date | Ref # | |||
| App Development - MustardNew Media | ||||
| 14-May-24 | 13 | 20,000.00 | ||
| 23-May-24 | 13 | 16,000.00 | ||
| 36,000.00 | ||||
| Social Media/Bright Media | ||||
| Apr-24 | 1 | 875.6 | ||
| May-24 | 10 | 875.6 | ||
| Jun-24 | 16 | 875.6 | ||
| Jul-24 | 18 | 933.5 | ||
| Aug-24 | 24 | 933.5 | ||
| Sep-24 | 29 | 933.5 | ||
| Oct-24 | 33 | 933.5 | ||
| Nov-24 | 37 | 933.5 | ||
| Dec-24 | 41 | 933.5 | ||
| Jan-25 | 44 | 933.5 | ||
| Feb-25 | 47 | 892.5 | ||
| Mar-25 | 51 | 933.5 | ||
| 10,987.30 | ||||
| Social Media - KB Virtual Services | 25-Apr-24 | 6 | 150 | |
| 31-May-24 | 15 | 150 | ||
| 1-Oct-24 | 32 | 150 | ||
| 11-Nov-24 | 38 | 150 | ||
| 24-Jan-24 | 46 | 150 | ||
| 750 | ||||
| PR/Marketng (Stass Daniells) | Apr-24 | 7,8 | 2100 | |
| May-24 | 12 | 1200 | ||
| Jul-24 | 22,23 | 2700 | ||
| Aug-24 | 26 | 1200 | ||
| Sep-24 | 30 | 1500 | ||
| Oct-24 | 34,35 | 1200 | ||
| Nov-24 | 40 | 1200 | ||
| Dec-24 | 42 | 1500 | ||
| Jan-25 | 45 | 900 | ||
| Feb-25 | 48 | 900 | ||
| Mar-25 | 52 | 1200 | ||
| 15,600.00 | ||||
| PR/Marketng - Paul Cullen | 7-Aug-24 | 25 | 750 | |
| 1-Oct-24 | 36 | 1500 | ||
| 2,250.00 |
15
| PR/Marketng (Twelve Marketng) | Apr-24 | 9 | 18600 | |
|---|---|---|---|---|
| Jun-24 | 17 | 7200 | ||
| Jul-24 | 19,20 | 8554.44 | ||
| 34,354.44 | ||||
| Misc charges | Apr-24 | 8 | ||
| May-24 | 9.5 | |||
| Jun-24 | 9.8 | |||
| Jul-24 | 7.4 | |||
| Aug-24 | 8.6 | |||
| Sep-24 | 8.6 | |||
| Oct-24 | 8 | |||
| Nov-24 | 8.9 | |||
| Dec-24 | 8.6 | |||
| Jan-25 | 9.2 | |||
| Feb-25 | 8.9 | |||
| Mar-25 | 9.2 | |||
| 104.70 | ||||
| Just Giving subs | Apr-24 | 5 | 18 | |
| May-24 | 5 | 18 | ||
| Jun-24 | 5 | 18 | ||
| Jul-24 | 5 | 18 | ||
| Aug-24 | 5 | 18 | ||
| Sep-24 | 5 | 18 | ||
| Oct-24 | 5 | 18 | ||
| Nov-24 | 5 | 18 | ||
| Dec-24 | 5 | 18 | ||
| Jan-25 | 5 | 18 | ||
| Feb-25 | 5 | 18 | ||
| Mar-25 | 5 | 18 | ||
| 216 | ||||
| Other Expenditure | ||||
| Facebook adverts | 24-Apr-24 | 3,4 | 250 | |
| Corporaton tax charge | 28-Aug-24 | 28 | 200.22 | |
| poetry commission | 9-Aug-24 | 27 | 120 | |
| Card shutlecock | 27-Sep-24 | 31 | 34.8 | |
| Facebook adverta | 4-Dec-24 | 43 | 599.94 | |
| Smiley flms | 24-Feb-25 | 49 | 189.6 | |
| Fundraising regulator | 28-Feb-25 | 50 | 60 | |
| 1,454.56 | ||||
| Total Expenditure |
16
| Income | ||||
|---|---|---|---|---|
| Cashback | 5/3/2024 | 11 | 0.88 | |
| Oct-24 | 0.12 | |||
| Jan-24 | 2.1 | |||
| Mar-25 | 0.87 | |||
| 3.97 | ||||
| Donatons | May-24 | 14 | 25000 | |
| Jul-24 | 21 | 25000 | ||
| Nov-24 | 39 | 25000 | ||
| 75000 | ||||
| Just Giving | ||||
| 3-Apr-24 | 2 | 94 | ||
| 30-Apr-24 | 2 | 10 | ||
| 30-Apr-24 | 2 | 4.75 | ||
| 3-May-24 | 2 | 2.37 | ||
| 21-May-24 | 2 | 140.21 | ||
| 29-Jul-24 | 2 | 20 | ||
| 7-Aug-24 | 2 | 4.75 | ||
| 30-Sep-24 | 2 | 100 | ||
| 8-Oct-24 | 2 | 100 | ||
| 16-Oct-24 | 2 | 47.5 | ||
| 4-Nov-24 | 2 | 10 | ||
| 5-Nov-24 | 2 | 2.37 | ||
| 11-Dec-24 | 2 | 182.87 | ||
| 12-Dec-24 | 2 | 769.32 | ||
| 16-Dec-24 | 2 | 520 | ||
| 18-Dec-24 | 2 | 118.75 | ||
| 23-Dec-24 | 2 | 50 | ||
| 7-Jan-25 | 2 | 132 | ||
| 8-Jan-25 | 2 | 16.62 | ||
| 14-Jan-25 | 2 | 0.47 | ||
| 22-Jan-25 | 2 | 2.37 | ||
| 1-Feb-25 | 2 | 156.1 | ||
| 11-Feb-25 | 2 | 191.68 | ||
| 12-Feb-25 | 2 | 66.94 | ||
| 19-Feb-25 | 2 | 8.31 | ||
| 18-Mar-25 | 2 | 0.47 | ||
| 26-Mar-25 | 2 | 4.74 | ||
| 31-Mar-25 | 2 | 22 | ||
| 2778.59 |
Total Income
17
Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement Bank statement
101,717.00
19
Bank Statement Bank Statement Bank Statement
Trussell trust Trussell trust Trussell trust
77,782.56
20
Independerst examinerfs report to the trustees of BanktheFood I report to the trustees on my examination of the accounts of BanktheFood for the year ended 31 March 2025. As the charity trustees of BanktheFood, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying Out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l. accounting records were not kept in respect of the charity as required by section 130 of the Act,. or 2. the atcounts do not accord with those retords. I hove no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signed.. Nam Relev fessional qualification or membership of professional bodies lif anvl: Address- tofji JIILI g/ C/6/JfvJf a) GAO (Jwa Cft)] £rJR Date: IL l J3aL