Trustees' Annual Report for the period
Period start date Period end date 20 April 2021 31 March 2022 To
From
Section A Reference and administration details
Charity name Radio Horton Other names charity is known by Registered charity number (if any) 1194152
Charity's principal address Radio Horton, c/o Horton General Hospital, Oxford Road, BANBURY, Oxfordshire Postcode OX16 9AL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| AnthonyBrown | ||||
| Sharon Derbe | Secretary | |||
| Margaret Godel | resigned 10th March 2022 | |||
| Sam Smette | Chair | |||
| Jeanette Warren | ||||
| William Warren | ||||
| Olga Wilson | Treasurer | |||
| Tom Wilson | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| N/A | |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| N/A |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution adopted 28 March 2021
- (eg. trust deed, constitution)
How the charity is constituted
CIO - Association
- (eg. trust, association, company)
Trustees are appointed as per the terms set out in the charities governing Trustee selection methods document, through election at an Annual General Meeting or appointment (eg. appointed by, elected by) by agreement of the trustees.
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are advised to read The essential trustee: what you need to know, what you need to do (CC3) following successful election and are given access to minutes, governing documents, policies and procedures. The trustees acknowledge that trustee training is required to further skills and experience across the board.
- Disclosure and Barring Service (DBS) checks (previously called Criminal Records Bureau (CRB) checks) are carried out prior to an individual becoming a member, and this is a requirement of the Oxford University Hospitals NHS Foundation Trust for any volunteer working in an environment with patients. As Radio Horton encourages all volunteers to participate in ward visiting, it is therefore a requirement they are DBS checked.
Radio Horton is a member of the Hospital Broadcasting Association which provides helpful advice and guidance and represents the sector on a national level; the National Council of Voluntary Organisations (NCVO) also provide a wealth of training and resources targeted at the third sector. Radio Horton is a host organisation within the Oxford University Hospitals NHS Foundation Trust and members of the station are recruited subject to following the protocols set out by the hospital trust.
All trustees give their time voluntarily and receive no financial gain, remuneration or other benefits.
The trustees are responsible for overseeing the governance and setting the strategic direction of the organisation. Any bona-fide member is eligible to stand as a trustee (notwithstanding the conditions set out in the organisation’s constitution and granted that they would not be disqualified from doing so by the conditions of the Charity Act 2011).
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Membership is used as a means of allowing stakeholders (e.g. volunteers) to have a say in how the organisation is managed (e.g. by electing trustees).
Radio Horton has a Committee Membership & Conduct Policy (October 2015) and several policies including:
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Principles & Acceptable Behaviours policy (adopted 2016) - Acceptable I.T. & Email Usage Policy (adopted 2015)
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Social Media Policy (March 2016)
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GDPR / Data Protection Policy (June 2018)
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Safeguarding Policy (including Trustee Safeguarding), (November 2020) - Health & Safety Policy (March 2021)
which all members must adhere to whilst representing Radio Horton.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The objects of the CIO are: (1) the relief of sickness, poor health and old age amongst people living in North Oxfordshire by providing a local broadcasting service for hospitals, residential homes and similar institutions, and for patients receiving community care; and (2) the advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in North Oxfordshire. |
|---|---|
| The CIO inherited the operations of the former, unincorporated charity (registration no. 1133587) upon its transition on 28thMarch 2022. Under the former, the main activity of the charity is the provision of a broadcasting service to patients at the Horton General Hospital. This is only possible because Oxford University Hospitals NHS Foundation Trust provide us, without charge, space and resources within the Horton General Hospital, and for this we are very grateful. We play host to Banbury's Hospital Radio Service at the Horton 24 Hours a Day, 7 Days a Week. The station exists simply because the Horton Hospital is on occasions the temporary "home" for local people. However, life in the wards isn't all needles, examinations, prescriptions etc. There is still a lighter, funnier, happier side as well and that's where Radio Horton comes in. All our members are volunteers who give up their time freely to meet patients and prepare an extensive variety of programmes for listeners to enjoy. Our aims are to make the stay of anyone in the Horton more pleasant and help them on the road to a speedy recovery. In line with its charitable objectives, Radio Horton has continued supporting local care homes, supplying them with radios and working to establish relationships with seven local care homes and a local hospice. There are health benefits associated with music and conditions including dementia and Alzheimer’s and the organisation’s ambition is to expand its offering of programmes, to suit the needs of care home residents. |
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Additional details of objectives and activities (Optional information)
Member-volunteers make a great contribution to the organisation. We currently have thirty member volunteers and are grateful for the many hours contributed during the year in presenting programmes, collecting requests and many other activities necessary to provide a broadcasting service, made ever more challenging by the pandemic. Without this valuable contribution of time, energy and expertise we would not be able to provide our service to patients in the Horton General Hospital.
Four new volunteers joined Radio Horton during the reporting period, although some are yet to begin their involvement, some studio training has taken place online. The station recruited a new Membership Administrator to oversee application, enrolment, induction and training procedures for new volunteers, and an existing volunteer stepped into the role of Publicity Officer.
There is some incidental benefit for volunteers, including participation and recognition for long service and/or contributing to the organisation, aiding it in meeting its charitable objectives. Other incidental opportunities include gaining communications skills and furthering career experience.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
The organisation recognised its volunteers both during Volunteers’ Week (1[st] -7[th] June 2021) and over Christmas, in which committee member, Jeanette Warren put together gift packages for volunteers, similar to the initiative carried out in the previous year. No volunteers received Long Service Certificates from the Hospital Broadcasting Association. Highlights were also featured in the organisation’s internal newsletter, Behind the Mic.
The CIO was run in parallel to the unincorporated charity between its incorporated on 20[th] April 2021 up until the latter’s cessation on 28[th] March 2022, when it was formally wound up, and its assets and liabilities became property of the CIO (registration no 1194152). Due to COVID-19, the trustees experienced additional complexities in the process to complete the transition to the CIO, primarily being unable to meet trustees face-to-face, to sign documents and the opening of a new bank account.
As a result, the policies, activities and operations of the charity were consistent with those reported in the Trustees Annual Report (TAR) for Radio Horton as an unincorporated charity.
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Section D Achievements and performance
During the financial year, the organisation was impacted once more by Summary of the main further coronavirus lockdowns and restrictions mandated by the achievements of the charity Government and/or the Oxford University Hospitals NHS Foundation during the year Trust in the interests of public health. Many member-volunteers had not returned to their voluntary activity since prior to March 2020 after shielding, and this remains a going concern for the trustees. Nevertheless, the radio station continued broadcast throughout, with some volunteers pre-recording programmes from their home studio setups until access to the hospital site was permitted once more. The board introduced a Health & Safety policy and continued to update its COVID-19 Risk Assessments in accordance with Government guidance provided at the time. The organisation continued its valuable work with local care homes, including Abbeyfield, Agnes Court, Chacombe Park, Glebefields, Lark Rise, Lake House, and the Katharine House Hospice with the radios it provided in the previous financial year although this has been made more challenging, due to the pandemic and a committee member stepping away due to personal reasons. However, we were delighted to provide a bespoke ‘Beach Day’ playlist for Lark Rise Care Centre in Banbury, designed as part of a pre-planned activity to bring the sensations of the seaside to residents, with the home reporting “ Beach day was great, and the playlist was the perfect soundtrack. The residents really enjoyed dipping their toes in the pool and wiggling them in the sand whilst listening to the music. Thank you so much! ”. It is hoped that as the country starts to climb out of the pandemic we can resume working with the care homes. The incumbent Care Home Coordinator volunteer had been to visit a number of the homes to have initial conversations around working together. In 2020, the trustees of Radio Horton reached the view that it would be in the best interests of the charity to convert from an unincorporated association to a Charitable Incorporated Organisation (CIO), and the application was submitted in March 2021, with the Commission registering the charity on 20[th] April 2021, registration no. 1194152. The board used the opportunity to introduce a modern constitution with both a revised and a new charitable object, the latter encouraging the promotion and education of good physical and mental health and wellbeing within North Oxfordshire. The trustees held a four-week consultation prior to the AGM on 30[th] June 2021, to seek feedback from member volunteers as to the direction of the charity and how it could work towards meeting some of its new charitable objects and held fruitful discussions with volunteers during the post AGM-informal meeting. The organisation used the period during the COVID-19 pandemic to invest in some of its aging equipment and applied for grant funding of £947.50 from the Hospital Broadcasting Association, which enabled the purchase of a new version of Jazler Soho (radio automation software) for both studio computers, and three portable Zoom recorders for volunteers to use to record remote interviews. Radio Horton is grateful to the Hospital Broadcasting Association for its support. Jazler Soho has been installed on the computers and it will become the default system once volunteers have received appropriate training. The portable Zoom recorders have been used to record interviews in care homes. Radio Horton was delighted to be able to return to a number of outside
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Section D Achievements and erformance p
events in the local community, noting that the events raise substantial funds for the organisation. Radio Horton provided music, entertainment and public address at the Watford Village Classics on the Green in Northamptonshire, in addition to the Broughton Castle Cycling Sportive (organised by the Rotary Club of Banbury Cherwell), the Katharine House Hospice ‘Not The’ Midnight Walk, the Katharine House Hospice Santa Fun Run, the Kings Sutton Christmas Fayre & Geoff Smith’s Banbury 15K Run. In addition, two supermarket fundraising events / bucket collections had been arranged prior to Christmas 2021 but following the outbreak of the Omicron variant of COVID-19, the trustees regrettably mutually decided to postpone these until further notice. A new contactless card reader was procured from SumUp which enables donations to be received via contactless payment. Radio Horton promoted the activities of the Oxford University Hospitals NHS Foundation Trust, broadcasting the latest COVID-19 visiting restrictions (where applicable) and is thankful to the NHS Trust for its continued support over the course of the period, with regular contact between Radio Horton and the Voluntary Services Dept. Discussions were initiated by a local consortium looking to bid for the Small Scale DAB license in Banbury / North Oxfordshire. Small-scale DAB is an innovative technology which provides a low-cost route for local commercial, community and specialist music services to broadcast on terrestrial digital radio to a relatively small geographical area. The potential to broadcast on Small Scale DAB would allow Radio Horton to further its charitable objects by providing a health and wellbeing broadcasting service to the local population. His Royal Highness, the Prince of Wales recorded a special programme in partnership with the Hospital Broadcasting Association to thank volunteers of hospital, health & wellbeing radio stations for keeping communities connected and entertaining patients during the Coronavirus pandemic. ‘Music & Memories with HRH The Prince of Wales was broadcast on Radio Horton alongside hospital radio stations across the country on Sunday 4th July at 12:00. The Prince of Wales highlighted the work of hospital radio volunteers, explaining that the role of hospital radio has been ever more important during these times, providing an invaluable service to patients, staff, families and reminisces on key life memories where music plays a significant role. Two Radio Horton volunteers kindly offered to re-organise the CD & vinyl cupboard at the studio so the music library could be brought up to date. This was achieved over a number of weekends over the course of the summer and the trustees are extremely grateful for the contribution and time spent by Mel and Chris. The organisation was sad to bid farewell to long-standing volunteer, Ray Kent who passed away on Saturday 18[th] December 2021. Ray had been involved in the organisation since 2000 and served on the committee as a trustee, and secretary for a time before stepping back in 2015. She will be dearly missed by everybody involved at the charity. Press coverage was limited during the period, but included a recruitment campaign for new volunteers and the special programme from HRH The Prince of Wales which received widespread coverage. Radio Horton continues to be supported by its president, John Craven OBE and Vice President, Jeremy Wilton, both of whom have offered
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Section D Achievements and erformance p words of support, recognition, and gratitude to the volunteers throughout the course of the year.
Section E Financial review
We hold cash at bank of £5,519. These non restricted funds are Brief statement of the held in order to meet any unforeseen expenditure that may occur charity’s policy on reserves and to cover short term running costs.
Details of any funds materially None. in deficit
Further financial review details (Optional information)
We have various sources of funding.
You may choose to include additional information, where relevant about:
During the year we received sponsorship from Spratt Endicott and are very appreciative of their ongoing support.
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the charity’s principal sources of funds (including any fundraising);
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We received £947.50 in grant funding from the Hospital Broadcasting
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any fundraising); Association for the investment in new technologies as reported above.
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• how expenditure has We also received a variety of donations and are extremely grateful
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supported the key objectives to all donors. We utilise online platforms including Virgin Money
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of the charity; Giving, the Cherwell Lottery scheme, Easy Fundraising and Good
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• investment policy and Thyngs to enable us to receive donations online and/or through objectives including any debit/credit card. Virgin Money Giving ceased its operations in November ethical investment policy 2021, and has been replaced by KindLink, a similar online donation adopted. platform.
Our annual membership fee remains at £10.00 and membership is used as a means of allowing stakeholders (e.g. volunteers) to have a say in how the organisation is managed. The annual membership subscription contributes towards the general administration costs (e.g. insurance, licenses, equipment and sundries) associated with running the organisation, and the trustees do not consider the fees to be a significant barrier to membership.
Whilst we received fewer bookings for our community events due to COVID-19, we were pleased to attend six events during the year, which brought in £535. Separately, the Rotary Club of Banbury Cherwell donated £500 to the charity this year for its support at the Broughton Castle Event. The trustees have expressed their gratitude to all of the community event organisers for their support.
Funds raised are applied to our broadcasting service and are also used to assist our fundraising activities.
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| Radio Horton Charity name |
Radio Horton Charity name |
Radio Horton Charity name |
1194152 No (if any) |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
20 April 2021 Period start date |
To | 31 March 2022 Period end date |
||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ 0 0 0 # 0 0 0 0 0 5,519 5,519 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - 0 - - - - - 5,519 - 5,519 |
Last year to the nearest £ |
| Subscriptions | |||||
| Donations | |||||
| Collections | |||||
| Outside events | |||||
| Sponsorship | |||||
| Interest | |||||
| Other income | |||||
| - | |||||
| Sub total(Gross income for AR) |
0 |
- | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| Sub total | 0 |
- | |||
| Total receipts A3 Payments |
|||||
| - | |||||
Musicpurchases |
- | ||||
| Stationary, printingand copying | |||||
| Insurance | |||||
| Donations | |||||
| Telephone &postage | |||||
| Imaging | |||||
| Hospitality/gifts | |||||
| Website costs | |||||
| Internet broadcastingcosts | |||||
| Outside events | |||||
| Outside broadcasting | |||||
| Other expenses | |||||
| Repairs and maintenance | |||||
| Licenses | |||||
| Sub total | 0 | - | |||
| A4 Asset and investment purchases (see table) |
|||||
| , | |||||
| 0 | |||||
| Sub total | 0 | ||||
| Total payments Net of receipts/(payments) Transfer from charity 1133587 A6 Cash funds last year end Cash funds this year end |
|||||
| 0 | - | - |
|||
| 5,519 | - | 5,519 | - | ||
| - | - | ||||
| 5,519 | - | 5,519 | - |
CCXX R1 accounts (SS)
05/07/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature - - - CD's; records etc Outside broadcast equipment - - Gazebo Marketing materials Details Details Fully equipped studios Back up mixer console Computers; Laptops; tablets etc Equipped trailer Furniture - - - - - Lloyds Bank - - - Details Details Total cash funds (agree balances with receipts and payments account(s)) - - Details - - - |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,519 - - - - - 5,519 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Sam Smette Olga Wilson |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Sam Smette | 01 April 2022 | ||
| Olga Wilson | 01 April 2022 |
CCXX R2 accounts (SS)
05/07/2022
2