Trustees’ Annual Report for the period
From 01/01/2023 To 31/12/2023
Charity name: Leominster Food Bank
Charity registration number: 1194140
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit of residents of Leominster and the surrounding area, the prevention and relief of poverty by the provision of food, funds, goods or services |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A twice weekly Food Bank session to supply food to clients in poverty and to signpost people to further support and provide referrals and financial help with gas and electricity. A twice weekly Food Share session, distributing food waste from local shops and supermarkets. A Money Advice service for clients in financial difficulties. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have complied with their duty to have due regard to the guidance issued by the Charity Commission on public benefit in exercising their duties and powers. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During January to December 2023 we distributed 1,820 adult food parcels and 1295 child food parcels totalling 3115 food parcels distributed over the year. This was 340 more than in the previous year. Those people referred for a Food Bank voucher were given access to a wide range of food, toiletries and cleaning products and were given a mix of tinned and fresh food in their food parcel. Our referrals came from partner agencies such as Turning Point, Housing associations, mental health services and schools. The job centre stopped offering referrals in February 2023 which meant we trained a dedicated group of volunteers to offer ‘triage’ on arrival to the food bank. They check people’s eligibility for a referral based on income and personal circumstances where they have no other referral agency and issue food bank vouchers where appropriate, as well as offering appointments for our Money Advice Centre. During Jan – Dec 2023 we saved over 22,100 kg surplus food from landfill (based on an average food crate holding 5kg food). This includes 13,104 kg from local supermarkets and 9,360 kg from Fareshare. At our twice weekly Food Share sessions we served an average of 97 people each week. We were able to offer food bags in the February, Easter and Summer school holidays as part of our strategy for preventing food poverty. The aim of the holiday bags was to support families not eligible for free school meals as well as offering further support for those families impacted by the two child benefits cap or otherwise struggling. We distributed 721 holidayfood bags during2023. In the latter |
part of the year we found volunteer capacity issues combined with rising numbers of people attending the food bank meant that we decided to concentrate on core work and we did not offer holiday food bags. For Christmas 2023 our Food Bank clients were offered extra meat and vegetables for Christmas in addition to their usual food parcel. We gave out 258 Christmas meat & veg parcels. Our CMA Connect Centre money advice volunteers continued to work face to face with clients with money issues. A large part of this work was helping clients apply for grants to help with fuel costs, school uniform and other essentials from Tenbury Nils, The Fuel Bank, Herefordshire Community Foundation, Mothers Union and other local organisations. We offered referrals for fuel top ups to Fuel Bank. Fuel top ups ranged in value from £10-£50. We referred households to Herefordshire Community Foundation for fuel support grants ranging from £200-£500. As well as our on-site services, we continued to attend the Barons Cross support surgery with a food share once a month. This gives increased access to our services to those living away from town on the Barons Cross housing estate. We also delivered food donated by the Co-op every night of the week to those people in need of more regular support. We had 60 volunteers, between them giving over 130 hours a week in volunteer time. Founding member of Leominster Food Bank Wendy Pridie stood down from being a trustee and volunteer at the end of 2023 having been a volunteer and member of the management committee for over 11 years. We gained two new trustees in the autumn of 2023.
We continued to campaign for the end of
food and fuel poverty by speaking to radio, television and newspapers and being part of IFAN, the independent food aid network. We publicised the services we offer in the Herefordshire ‘Worrying about money’ leaflet in partnership with IFAN and other local organisations. This leaflet was distributed round the county by Herefordshire Council. We also produced our own leaflets and used Facebook and our website to increase awareness as well as featuring on the Herefordshire Talk Community Directory. Ownership of our premises was moved from Hereford Community Foundation to Leominster Town Council by Community Asset Transfer. This has given us more security as Herefordshire Council had intended to sell the building at auction.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our policy is to ensure an ability to provide ongoing support during a period involving a drop in donations, a sudden increase in expenditure, or an event not covered by insurance. We spent £66,000 on food and other essentials during the year, and costs are increasing, so we need to hold £100,000 in reserves. |
| Amount of reserves held | Para 1.22 | £100,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by other trustees |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Leominster Food Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1194140 |
| Charity’s principal address | The Old Priory Rooms Leominster HR6 8EQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Katherine Bland | Chair | |||
| Margaret Wilkerson | Treasurer | |||
| Wendy Pridie | 01/01/2023 - 20/12/2023 | |||
| Anne Clark | ||||
| Caroline Arthur | ||||
| 20 |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Charity Name No (if any) Leominster Food Bank 1194140 Receipts and payments accounts For the period Period start date Period end date To from 1/1/2023 12/31/2023
CC16a
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Regular MonthlyDonations 22,433 One-Off Donations of £100 or more 14,332 One-Off Donations of less than £100 4,912 Church Donations 723 Grants 59,097 MoneyAdvice Grants Interest 1,590 - 103,086 - - Sub total - Total receipts 103,086 A3 Payments Food 43,461 UtilityVouchers,Top-Ups,etc 1,202 Other Essentials 3,023 Equipment/Uniform 1,133 Rent 11,129 Mileage Repayments 2,094 Utilities,Insurance,etc 3,993 MoneyAdvice Costs - Sub total 66,035 Food Bank Equipment 2,276 MoneyAdvice Equipment - Sub total 2,276 Total payments 68,311 Net of receipts/(payments) 34,775 A5 Transfers between funds - A6 Cash funds last year end 69,659 Cash funds this year end 104,434 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - 10,090 - - 10,090 - - - 10,090 - - - - - - - 2,689 - 2,689 - 106 106 2,795 7,295 - 4,866 12,161 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 22,433 14,332 4,912 723 59,097 10,090 1,590 - 113,176 - - - 113,176 43,461 1,202 3,023 1,133 11,129 2,094 3,993 2,689 - 68,724 2,276 106 2,382 71,106 42,070 - 74,525 116,595 |
Last year to the nearest £ |
| - | 22,433 | 17,322 | ||
| - | 14,332 | 10,965 | ||
| - | 4,912 | 3,993 | ||
| - | 723 | 1,118 | ||
| - | 59,097 | 34,553 | ||
| - | 10,090 | - | ||
| - | 1,590 | 213 | ||
| - | - | - | ||
| - | 113,176 | 68,164 | ||
| - | - | |||
| - | - | - | ||
| - | - | - | ||
| - | 113,176 | 68,164 | ||
| - | 43,461 | 29,258 | ||
| - | 1,202 | 2,542 | ||
| - | 3,023 | 17,026 | ||
| - | 1,133 | - | ||
| - | 11,129 | 3,457 | ||
| - | 2,094 | 1,725 | ||
| - | 3,993 | 1,442 | ||
| - | 2,689 | 4,240 | ||
| - | - | - | ||
| - | 68,724 | 59,690 | ||
| - | 2,276 | 1,969 | ||
| - | 106 | 409 | ||
| - | 2,382 | 2,378 | ||
| - | 71,106 | 62,068 | ||
| 7,295 | - | 42,070 | 6,096 | |
| - | - | - | - | |
| 4,866 | - | 74,525 | 68,429 | |
| 12,161 | - | 116,595 | 74,525 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Lloyds Bank Current Account Unity Bank Current Account Unity Bank Savings Account Details Details Details Food Bank - Shelving Food Bank - Crates Food Bank - Tables Food Bank - Other Items Purchased Food Bank - Donated Office Equipment Money Advice Equipment Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 10,068 9,685 84,681 104,434 OK to nearest £ - - - - - - Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Restricted Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - 12,161 12,161 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 1,021 | ||||
| 560 | ||||
| 1,823 | ||||
| 4,846 | ||||
| 500 | ||||
| 2,135 | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Margaret Wilkerson |
Date of approval |
|---|---|---|
| Margaret Wilkerson | 3/14/2024 | |